Essex County Council: Mitie Supply of Electricity and Gas Tender On Behalf of Essex County Council

UK-Chelmsford: Petroleum products, fuel, electricity and other sources of energy.
Section I: Contracting Authority
      I.1) Name and addresses
             Essex County Council
             County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom
             Tel. +44 1604872517, Email: matt.kindred@mitie.com
             Contact: Mr Matt Kindred
             Main Address: www.essex.gov.uk, Address of the buyer profile: www.delta-esourcing.com
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./E53S9SDN66
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Mitie Supply of Electricity and Gas Tender On Behalf of Essex County Council       
      Reference Number: 0598
      II.1.2) Main CPV Code:
      09000000 - Petroleum products, fuel, electricity and other sources of energy.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Mitie Energy on behalf of Essex County Council are seeking to appoint provider(s) for the supply of flexible gas and electricity contracts from 1st October 2018 over the next 3 years. There are two separate lots for gas and electricity which will be awarded individually. Potential Bidders will be required to offer flexible contracts including ability to purchase the commodity component via a trading desk. Service provision and Corporate Social Responsibility elements are of particular interest to Essex County Council and within the electricity tender they have a requirement around supply of REGO (Renewable Energy Guarantee of Origin) backed renewable energy across the portfolio. Estimated total value for Lot 1 Electricity is £8.7M per annum and Lot 2 Gas is £1.7M per annum. There will be an option to extend the Agreement for an additional 12 month period,       
      II.1.5) Estimated total value:
      Value excluding VAT: 31,200,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Flexible Purchase, combined non hourly and half hourly electricity supply contract       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      09000000 - Petroleum products, fuel, electricity and other sources of energy.
      09300000 - Electricity, heating, solar and nuclear energy.
      09310000 - Electricity.
      31682000 - Electricity supplies.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: Description of procurement: Flexible Purchase, combined non half hourly and half hourly electricity supply contract: A procurement of flexible energy supply contract covering both non half hourly and half hourly electricity metered sites with an estimated annual contract spend of £8.7M. The commodity component will be purchased via a trading desk using OTC (Over the counter) pricing as a minimum. Service provision is of great importance to Essex County Council and an agile supplier is required who can provide confidence in the ability to meet bespoke invoicing arrangements. REGO (Renewable Energy Guarantee of Origin) backed renewable energy is required across the portfolio and as such participants will need to have the ability to meet requirements in this area.

The Authority has plans in the near future to sleeve into their import agreement volumes generated by independent generators through PPAs (power purchase agreements). The Authority require an agile supplier who can show commitment to working with the Authority as and when they have PPA agreements in place, and can show confidence that, when required, the supplier can provide additional functionality within the scope of the flexible agreement.

There will be an option to extend the Agreement for an additional 12 month period,
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 26,100,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: There will be an option to extend the Agreement for an additional 12 month period,
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Flexible Purchase, gas supply contract       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      09120000 - Gaseous fuels.
      09121000 - Coal gas, mains gas or similar gases.
      09121100 - Coal gas or similar gases.
      09121200 - Mains gas.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: A procurement of flexible energy supply contract covering metered gas sites with an estimated annual contract spend of £1.7M. The commodity component will be purchased via a trading desk using OTC (Over the counter) pricing as a minimum. Service provision is of great importance to Essex County Council and an agile supplier is required who can provide confidence in the ability to meet bespoke invoicing arrangements.

There will be an option to extend the Agreement for an additional 12 month period,
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 5,100,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: There will be an option to extend the Agreement for an additional 12 month period,
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: Selection criteria as stated in the procurement documents.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      Stated within the procurement documents. The Authority reserves the right to require deposits, bonds or security.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/06/2018 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be not be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For this tender the Authority will be using the BIP Delta eSourcing portal https://www.deltaesourcing.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portalmessage system. To access and respond to this opportunity, please go to https:www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./E53S9SDN66

Alternatively potential bidders can use http://www.delta-esourcing.com and input access code E53S9SDN66 to gain access to the tender documentation. Please note that potential bidders will need to register on the delta eSourcing system to view the procurement documentation for this tender, registration is free of charge. If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com
The tender documents are available on:
a) the eSourcing portal ‘BIP Delta’, via the links detailed above;
b) the Government Contracts Finder website: https://www.gov.uk/contracts-finder
c) ECC's Opportunities Listing: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/default.aspx
It is recommended that any bidder not already registered on the BIP Delta eSourcing, register at the earliest opportunity. The Authority reserve the right to amend timescales and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.
Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of this information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA and EIR which relations to the information provided by a supplier. However, if the information is requested, Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the suppliers wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./E53S9SDN66

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/E53S9SDN66
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court
       Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000
   VI.4.2) Body responsible for mediation procedures:
             High Court
          Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/05/2018

Annex A