Essex County Council: Individual Packages of Educational Support

UK-Chelmsford: Education and training services.
Section I: Contracting Authority
      I.1) Name and addresses
             Essex County Council
             County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom
             Tel. +44 3457430430, Email: rachel.horne@essex.gov.uk
             Main Address: https://www.delta-esourcing.com, Address of the buyer profile: http://www.essex.gov.uk
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/2879434K4V
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Individual Packages of Educational Support       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      80000000 - Education and training services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Essex County Council (“the Council”) is seeking to secure a range of effective, reliable and efficient providers to deliver Individual Packages of Educational Support Services to enable the authority to meet its statutory responsibilities to provide suitable education for children of compulsory school age, who due to exclusion or otherwise are unable to attend school.
This procurement will be conducted under the light touch regime and incorporate the following four lots: Lot 1 Tuition Services, Lot 2 Vocational Services, Lot 3 Virtual Learning Services and Lot 4: Therapeutic Re-Engagement Services (Supplementary Education). Further details regarding the Council’s requirements for each of these lots can be found within the service specification. Candidates are advised that this framework will incorporate a refresh mechanism to enable new entrants to apply to join the framework which is anticipated to be enacted at the 2 year anniversary of the service.       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,800,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Tuition Services       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      80000000 - Education and training services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: This lot is designed to provide tuition services in a range of subjects including but not limited to core subjects, GCSEs and functional skills to students of compulsory school age, who due to exclusion or otherwise are unable to attend school. This tuition can either be delivered on a one to one basis with an individual student or in a group setting. Further details of the Council's requirements for this lot can be found within the service specification for this procurement on the Council's e-sourcing portal BiP Delta as detailed in section 1.3 of this notice above.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: Candidates are advised that this framework will incorporate a refresh mechanism to enable new entrants to apply to join the framework which is anticipated to be enacted at the 2 year anniversary of the service.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Vocational Services       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      80000000 - Education and training services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: This lot is designed to provide alternative educational provision across a wide range of subject areas to students of compulsory school age, who due to exclusion or otherwise are unable to attend school. This provision can either be delivered on a one to one basis with an individual student or in a group setting. Further details of the Council's requirements for this lot can be found within the service specification for this procurement on the Council's e-sourcing portal BiP Delta as detailed in section 1.3 of this notice above.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: Candidates are advised that this framework will incorporate a refresh mechanism to enable new entrants to apply to join the framework which is anticipated to be enacted at the 2 year anniversary of the service.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Virtual Learning Services       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      80000000 - Education and training services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: This lot is designed to provide online delivery of educational support across a variety of subject areas to students of compulsory school age, who due to exclusion or otherwise are unable to attend school. This tuition can either be delivered on a one to one basis with an individual student or in a group setting. Further details of the Council's requirements for this lot can be found within the service specification for this procurement on the Council's e-sourcing portal BiP Delta as detailed in section 1.3 of this notice above.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: Candidates are advised that this framework will incorporate a refresh mechanism to enable new entrants to apply to join the framework which is anticipated to be enacted at the 2 year anniversary of the service.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Early Intervention Re-integration       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      80000000 - Education and training services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: This lot is designed to provide therapeutic activities including but not limited to music, art, drama and play therapies to students of compulsory school age, who due to exclusion or otherwise are unable to attend school with the overarching aim of enabling them to re-integrate into education. This therapy can either be delivered on a one to one basis with an individual student or in a group setting. Further details of the Council's requirements for this lot can be found within the service specification for this procurement on the Council's e-sourcing portal BiP Delta as detailed in section 1.3 of this notice above.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: Candidates are advised that this framework will incorporate a refresh mechanism to enable new entrants to apply to join the framework which is anticipated to be enacted at the 2 year anniversary of the service.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As detailed within the tender documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As detailed within the tender documents.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not applicable.    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 90 - 203061       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/12/2018 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 14/12/2018
         Time: 12:00
         Place:
         Via BiP Delta
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 18th January 2021
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of candidates will be based solely on the criteria set out for the procurement. Candidates are welcome to bid for either single or multiple lots of this framework.
Candidates are advised this procurement will be conducted via the Council's e-tendering portal, BiP Delta, which can be located via the following website: https://www.delta-esourcing.com/
Please register for a user account to gain access to the procurement documentation for this opportunity.
The Council envisages that this procurement will be published on the aforementioned e-sourcing portal during the week commencing 5th November 2018.
In order to submit an effective expression of interest in this opportunity, candidates must utilise the functionality within the Council's e-tendering portal.
Candidates are advised that the Council will act as a central purchasing body in relation to this procurement opportunity. Therefore, whilst the framework will primarily be used to secure suitable SEN placements by the Council, it may also be open for the following classifications of user within the county council area of Essex (excluding the unitary authority areas of Thurrock and Southend): Educational Establishments (including Academies)
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Education-and-training-services./2879434K4V

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2879434K4V
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court
       Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 31/10/2018

Annex A