Chelmsford City Council: CCTV Digital Upgrade and associated services

UK-Chelmsford: Closed-circuit surveillance system.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Chelmsford City Council
      Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
      Tel. +44 245606606, Email: procurement@chelmsford.gov.uk, URL: www.chelmsford.gov.uk, URL: http://chelmsford.g2b.info/
      Contact: Procurement, Attn: Chris Lay

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: CCTV Digital Upgrade and associated services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Closed-circuit surveillance system. Closed-circuit television apparatus. Surveillance and security systems and devices. Closed circuit television services. Repair and maintenance services of security equipment. Upgrade works to the Chelmsford City Council Public Space CCTV Control Room, including the replacement of the existing digital recording with a new digital recording platform (hybrid server, network or digital recorders) for the control centre and corporate remote sites that will support the Council’s monitoring needs for the future. To contract to carry out small scale project works, together with the maintenance and servicing contract which will include all cameras, control, monitoring and storage equipment, including those which have not been upgraded as part of this tender. Tenders will be assessed and the contract awarded to one from those companies on the Council’s final shortlist, on the basis of ability to provide a professional service as assessed against the criteria set out within the instructions to tender together with that most economically advantageous to the Council and its partners.
         
      II.1.6)Common Procurement Vocabulary:
         32235000 - Closed-circuit surveillance system.
         
         32231000 - Closed-circuit television apparatus.
         
         35120000 - Surveillance and security systems and devices.
         
         92222000 - Closed circuit television services.
         
         50610000 - Repair and maintenance services of security equipment.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: All lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      £320K      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Upgrade Digital Recording

      1)Short Description:      
      Upgrade of digital recording of CCTV control room and associated remote sites within Chelmsford City Council area

      2)Common Procurement Vocabulary:
         32235000 - Closed-circuit surveillance system.
                  32231000 - Closed-circuit television apparatus.
                  35120000 - Surveillance and security systems and devices.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            l      
      Lot No: 2
      Title: CCTV maintenance

      1)Short Description:      
      Maintenance of CCTV control room and associated remote sites within Chelmsford City Council area

      2)Common Procurement Vocabulary:
         50610000 - Repair and maintenance services of security equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: CCTV works

      1)Short Description:      
      Small Scale CCTV project works within Chelmsford City Council area

      2)Common Procurement Vocabulary:
         92222000 - Closed circuit television services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      As detailed within Pre-Qualification and Invitation to tender documents      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed within Pre-Qualification and Invitation to tender documents         
         Minimum Level(s) of standards possibly required:
         As detailed within Pre-Qualification and Invitation to tender documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed within Pre-Qualification and Invitation to tender documents         
         Minimum Level(s) of standards possibly required:
         As detailed within Pre-Qualification and Invitation to tender documents      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 6 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         As detailed within Pre-Qualification and Invitation to tender documents   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CL/CCTV/2014      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 07/12/2014
      Time-limit for receipt of requests for documents or for accessing documents: 13:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 08/12/2014
         Time: 13:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Closed-circuit-surveillance-system./69G5FM8F7E

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/69G5FM8F7E
GO-2014115-PRO-6140098 TKR-2014115-PRO-6140097
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 05/11/2014

ANNEX A