Shaw Consulting Ltd: ON PREMISE TO AZURE & MICROSOFT 365 CONSULTANCY SERVICES

UK-Carlisle: IT services: consulting, software development, Internet and support.
Section I: Contracting Authority
      I.1) Name and addresses
             Castles and Coasts Housing Association
             3 Paternoster Row,, Carlisle, CA3 8TT, United Kingdom
             Email: chris.shaw@shawc.co.uk
             Contact: Email
             Main Address: https://www.castlesandcoasts.co.uk
             NUTS Code: UKD1
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Carlisle:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./V756WHFB69
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: ON PREMISE TO AZURE & MICROSOFT 365 CONSULTANCY SERVICES       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      72000000 - IT services: consulting, software development, Internet and support.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This specification of requirements seeks to identify an organisation who can work with CCHA’s internal IT Team to design, plan and transition all the on-premise applications over to Azure ensuring Microsoft’s Best Practice designs are applied.

The design of the replacement solution must fully maximise the value of Cloud services by redesigning the current implementations to fully exploit the value of Microsoft’s IaaS, Platform as a Service (PaaS) and SaaS offerings.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: LOT 1: Microsoft Azure IaaS, PaaS and Microsoft 365 Software Licensing       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      48000000 - Software package and information systems.
      
      II.2.3) Place of performance:
      UKD1 Cumbria
      
      II.2.4) Description of procurement: CCHA understands that some software providers can offer far more competitive pricing on Microsoft Azure Services and Microsoft 365 to Housing Providers. This LOT is therefore focussed on the provision of the required licenses to provide the services required which will be identified as part of LOT 2.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract for the provision of the software licenses will be renewed every 3 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: LOT 2: Microsoft Azure and Microsoft 365 Technical Consultancy       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      72222000 - Information systems or technology strategic review and planning services.
      
      II.2.3) Place of performance:
      UKD1 Cumbria
      
      II.2.4) Description of procurement: 1.2.4This LOT is focussed on providing consultancy services to CCHA to:
Assess CCHA’s current ICT Infrastructure and the produce a detailed design and transition plan for moving it all over to Microsoft Azure and Microsoft 365.
To work with CCHA’s IT Team to build the Azure and Microsoft 365 tenancies and migrating the existing servers, applications, databases and storage over to Azure IaaS, PaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards.
Migration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards.
Ensuring the devices and all the files are setup up, managed by InTune, and data properly secured.
Migrating all users from On Premise Exchange to Microsoft 365 Email.
Migrating all user’s data over from file server drives to Microsoft One Drive
Migrating all shared data over to either Microsoft One Drive or SharePoint.
To provide 3rd line support to CCHA’s IT Team for up to 3 years.
Training the IT Team on how to manage Azure and Microsoft 365.
To fully document the delivered solution.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: 2 Renewals of 12 months based on satisfactory performance by the supplier
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Financial Checks as detailed below - applicable to either LOT

Insurance Checks as detailed below - - applicable to either LOT    
      Minimum level(s) of standards possibly required (if applicable) :       
      FINANCIAL

The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by CCHA by performing a credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.

INSURANCE

You must self-certify that you have or will obtain before the contract commences the following insurance levels:
Employer’s (Compulsory) Liability Insurance = £5 million.
Public Liability Insurance = £5 million.
Professional Indemnity Insurance = £2 million    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Technical checks as detailed below - Specific requirements detailed per LOT.    
      Minimum level(s) of standards possibly required (if applicable) :          
      TECHNICAL - LOT 1

The supplier must be certified to sell Microsoft Enterprise Agreements which relate to the provision of Microsoft Azure & Microsoft 365 and be able to offer discounts to Housing Organisations.

TECHINCAL LOT 2

The supplier must be a minimum of Microsoft Silver Cloud Productivity Partner.
The supplier must be a minimum of Microsoft Silver Cloud Platform Partner.
The supplier must be a minimum of Microsoft Silver Small and Midmarket Cloud Solutions Partner.
The supplier must be a minimum of Citrix Silver Partner.
The Supplier must have referenceable experience of transition organisations from On-Premise Infrastructures to both Microsoft Azure and Microsoft 365.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/11/2018 Time: 09:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 21/11/2018
         Time: 09:00
         Place:
         CCHA's Head Office
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Carlisle:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./V756WHFB69

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/V756WHFB69
   VI.4) Procedures for review
   VI.4.1) Review body:
             Castles & Coasts Housing Association
       3 Paternoster Row, Carlisle, CA3 8TT, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 17/10/2018

Annex A