East Staffordshire Borough Council: Winter Gritting and Emergency Works

UK-Burton upon Trent: Road-maintenance works.
Section I: Contracting Authority
      I.1) Name and addresses
             East Staffordshire Borough Council
             The Maltsters, Wetmore Road, Burton upon Trent, DE14 1LS, United Kingdom
             Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
             Contact: James Abbott
             Main Address: http://www.eaststaffsbc.gov.uk/, Address of the buyer profile: http://eaststaffbc.g2b.info/index.htm
             NUTS Code: UKG2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Road-maintenance-works./F7MQ6K7T5K
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Winter Gritting and Emergency Works       
      Reference Number: 2016-06/WGEW
      II.1.2) Main CPV Code:
      45233141 - Road-maintenance works.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: East Staffordshire Borough Council (the ‘Council’) is seeking a competent organisation to provide winter gritting services for Council run and owned car parks across the Borough. Furthermore, the Council is seeking an organisation to keep, maintain and have on standby a range of services to deal with potential emergency works in locations across the area.

The proposed Contract is for a fixed term of five (5) years and is divided into two Lots covering each of the following services:

•Lot 1:Winter Gritting
•Lot 2:Emergency Works

Applicants are invited to apply for both or either individual Lot       
      II.1.5) Estimated total value:
      Value excluding VAT: 300,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Winter Gritting       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      34927100 - Road salt.
      
      II.2.3) Place of performance:
      UKG2 Shropshire and Staffordshire
      
      II.2.4) Description of procurement: The Contractor will be responsible for providing and distributing Salt at the car park locations, and for replenishing the Salt in the Salt bins, at the locations listed in the tender documents.

The Contractor will provide and maintain all Vehicles and Plant reasonably required to complete the Winter Gritting, on the evening of the request and in a timely manner as may reasonably be expected given the nature of the Service to be performed.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 175,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/12/2016 / End: 31/10/2021       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Emergency Works       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      50800000 - Miscellaneous repair and maintenance services.
      
      II.2.3) Place of performance:
      UKG2 Shropshire and Staffordshire
      
      II.2.4) Description of procurement: An Emergency Works Service shall be available on a continuous standby/call out arrangement available 24 hours a day, 7 days a week, 365 days per annum (366 days in a leap year).

Emergency Work may include but is not limited to:

making safe or temporarily repairing safety hazards in the car parks or rear access roads, by way of example only patching to a pothole;
attendance upon and dealing with localised flooding;
snow clearance;
collection of signs and miscellaneous items from the Council’s store or elsewhere and delivery and erection of signs as instructed;
or such other similar circumstances that require urgent attention to ensure the safety of the general public.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 125,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/11/2016 / End: 31/10/2021       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As stated in the tender documents    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As stated in the tender documents.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 09/09/2016 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 09/09/2016
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The information and documents for this contract will be accessible at the following website www.delta-esourcing.com. To be able to access these documents you will need to register your company details and enter the following Access Code F7MQ6K7T5K. You will then be issued with a Username and Password. If you have already registered with Delta previously, please login and click on ‘Response Manager’, entering the Access Code above. This will allow you to collect the relevant documentation. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-esourcing homepage. Please keep this Username and Password secure, and do not pass it to any third parties. You must log into Delta and then click on ‘Response Manager’, if you have added the Access Code to your registration you will automatically be able view the relevant contract opportunity and the available documents. Please check that you are able to access these online documents. If you are experiencing problems please contact the Delta helpdesk via email: helpdesk@delta-esourcing.com or call 0845 270 7050 for further assistance. Completed application Packs should also be returned via the Delta e-sourcing tool. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Road-maintenance-works./F7MQ6K7T5K

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/F7MQ6K7T5K
   VI.4) Procedures for review
   VI.4.1) Review body:
             East Staffordshire Borough Council
       The Maltsters, Wetmore Road, Burton upon Trent, DE14 1LS, United Kingdom
       Tel. +44 1283508000
       Internet address: http://www.eaststaffsbc.gov.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Follow the Council's Complaints Procedure, information available by visiting:

http://www.eaststaffsbc.gov.uk/comments-compliments-complaints    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          East Staffordshire Borough Council
       The Maltsters, Wetmore Road, Burton upon Trent, DE14 1LS, United Kingdom
       Tel. +44 1283508000
       Internet address: http://www.eaststaffsbc.gov.uk
   VI.5) Date Of Dispatch Of This Notice: 08/08/2016

Annex A