East Staffordshire Borough Council is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | GROUNDS MAINTENANCE SERVICES Comprising LOTS relating to: Grounds Maintenance; Cemetery Maintenance and Burials; Trees and Hedges |
Notice type: | Contract Notice |
Authority: | East Staffordshire Borough Council |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | East Staffordshire Borough Council is seeking organisations to provide grounds maintenance services including burials and emergency works. There are three Lots: Lot 1: Grounds Maintenance Lot 2: Cemetery Grounds Maintenance and Burials Lot 3: Trees and Hedges The Authority is therefore seeking suitably qualified organisations to bid for a single Lot or a combination of Lots. The proposed Contract is for an initial term of five (5) years with the option to extend for up to a further five (5) years. The contract is due to commence from 1st November 2021. |
Published: | 19/03/2021 14:16 |
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Section I: Contracting Authority
I.1) Name and addresses
East Staffordshire Borough Council
Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
Contact: Programmes and Transformation Team
Main Address: https://www.eaststaffsbc.gov.uk, Address of the buyer profile: http://eaststaffbc.g2b.info/
NUTS Code: UKG2
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Grounds-maintenance-services./6S23WV26XS
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: GROUNDS MAINTENANCE SERVICES Comprising LOTS relating to: Grounds Maintenance; Cemetery Maintenance and Burials; Trees and Hedges
Reference Number: 2021/03/GM
II.1.2) Main CPV Code:
77314000 - Grounds maintenance services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: East Staffordshire Borough Council is seeking organisations to provide grounds maintenance services including burials and emergency works.
There are three Lots:
Lot 1: Grounds Maintenance
Lot 2: Cemetery Grounds Maintenance and Burials
Lot 3: Trees and Hedges
The Authority is therefore seeking suitably qualified organisations to bid for a single Lot or a combination of Lots.
The proposed Contract is for an initial term of five (5) years with the option to extend for up to a further five (5) years.
The contract is due to commence from 1st November 2021.
II.1.5) Estimated total value:
Value excluding VAT: 12,050,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Grounds Maintenance
Lot No: Lot 1
II.2.2) Additional CPV codes:
77314000 - Grounds maintenance services.
45111240 - Ground-drainage work.
II.2.3) Place of performance:
UKG2 Shropshire and Staffordshire
II.2.4) Description of procurement: Lot 1 is a contract for an organisation to provide grounds maintenance services at the Authority’s open spaces in East Staffordshire including emergency works and winter gritting on Council car parks and land drainage.
This lot has particular focus on:
•Grass cutting and maintenance
•Pitch preparation and maintenance (leisure)
•Shrub bed maintenance, reinstatement and new works
•Herbaceous bed maintenance and new works
•Summer and spring beds and hanging baskets
•Chemical control
•Play site inspections and maintenance
•Furniture fittings and fences
•Litter picking
•Bin emptying and cleansing
•Filling and delivery of sandbags during flooding incidents
•Opening and locking of car park barriers
•Winter gritting
•Emergency works
•Land Drainage
The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.
The contract is due to commence from 1st November 2021.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 10,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 120
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: Selection criteria and selection methodology are fully detailed in the Procurement Documents
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6S23WV26XS
II.2) Description Lot No. 2
II.2.1) Title: Cemetery Grounds Maintenance and Burials
Lot No: 2
II.2.2) Additional CPV codes:
45215400 - Cemetery works.
98371100 - Cemetery services and cremation services.
98371110 - Cemetery services.
98371111 - Cemetery maintenance services.
77314000 - Grounds maintenance services.
II.2.3) Place of performance:
UKG2 Shropshire and Staffordshire
II.2.4) Description of procurement: Lot 2 is a contract for an organisation to provide grounds maintenance services and burials at Stapenhill and Rolleston cemetery:
•Burial works
•Grass cutting and maintenance
•Shrub bed maintenance, reinstatement and new works
•Hedge maintenance, reinstatement and new works
•Herbaceous bed maintenance and new works
•Hanging baskets and planters
•Chemical control
•Furniture fittings and fences
•Litter picking
•Emptying and cleansing of litter bins
•Winter gritting
The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.
The contract is due to commence from 1st November 2021.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,100,100
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 120
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: Selection criteria and selection methodology are fully detailed in the Procurement Documents
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 3
II.2.1) Title: Trees and Hedges
Lot No: 3
II.2.2) Additional CPV codes:
77340000 - Tree pruning and hedge trimming.
77342000 - Hedge trimming.
77211400 - Tree-cutting services.
77211500 - Tree-maintenance services.
77341000 - Tree pruning.
II.2.3) Place of performance:
UKG2 Shropshire and Staffordshire
II.2.4) Description of procurement: Lot 3 is a contract for an organisation to provide arboriculture services including emergency works:
•Hedge maintenance, reinstatement and new works
•Tree maintenance
•Emergency works
The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.
The contract is due to commence from 1st November 2021.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 950,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 120
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: Selection criteria and selection methodology are fully detailed in the Procurement Documents
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
As stated in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 19/04/2021 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/05/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Grounds-maintenance-services./6S23WV26XS
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6S23WV26XS
VI.4) Procedures for review
VI.4.1) Review body:
East Staffordshire Borough Council
Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
Internet address: www.eaststaffsbc.gov.uk
VI.4.2) Body responsible for mediation procedures:
East Staffordshire Borough Council
Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
Internet address: www.eaststaffsbc.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Follow the Council's Complaints Procedure. Information is available by visiting:
http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
VI.4.4) Service from which information about the lodging of appeals may be obtained:
East Staffordshire Borough Council
Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
Tel. +44 1283508000, Email: andrea.davies@eaststaffsbc.gov.uk
Internet address: http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
VI.5) Date Of Dispatch Of This Notice: 19/03/2021
Annex A