East Staffordshire Borough Council: CCTV Camera Replacement and Associated Maintenance Services

UK-Burton upon Trent: Closed-circuit television cameras.
Section I: Contracting Authority
      I.1) Name and addresses
             East Staffordshire Borough Council
             Town Hall, Burton upon Trent, DE14 2EB, United Kingdom
             Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
             Contact: Programmes and Transformation
             Main Address: www.eaststaffsbc.gov.uk
             NUTS Code: UKG2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: CCTV Camera Replacement and Associated Maintenance Services       
      Reference Number: CCTV/2022/05
      II.1.2) Main CPV Code:
      32234000 - Closed-circuit television cameras.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: East Staffordshire Borough Council is seeking a contractor to upgrade and replace its existing CCTV cameras and infrastructure and undertake associated maintenance services.

The proposed Contract is for the purchase and installation of the necessary CCTV cameras and associated infrastructure, and maintenance services. The purchase and installation is to be completed by 31st March 2022.

The maintenance element will be for a period of three years, commencing 1st April 2023, with the option to extend for up to two further years.       
      II.1.5) Estimated total value:
      Value excluding VAT: 384,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG2 Shropshire and Staffordshire
      
      II.2.4) Description of procurement: East Staffordshire Borough Council is seeking a contractor to upgrade and replace its existing CCTV cameras and infrastructure and undertake associated maintenance services.

The proposed Contract is for the purchase and installation of the necessary CCTV cameras and associated infrastructure, and maintenance services. The purchase and installation is to be completed by 31st March 2022. The Contractor is required to supply and install the specified CCTV cameras in the current locations/anchor points and ensure the configuration of the system so it is fully functional, including full connectivity with the monitoring station.

The maintenance element will be for a period of three years, commencing 1st April 2023, with the option to extend for up to two further years. The Services shall include the programmed preventative maintenance and fault repair of 25 cameras in the Burton upon Trent area and 14 cameras within Uttoxeter. The Contractor shall also carry out the programmed preventative maintenance in accordance with the proposed schedule of works submitted by the Contractor

The estimated contract value is £240,000 for the purchase and installation element (inclusive of VAT) and approximately £28,800 per annum for the ongoing maintenance element (inclusive of VAT). The estimated total contract value for the potential five years of the contract is therefore £384,000.

A full specification for the Supplies and Services is provided in the Procurement Documents.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 384,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Further information on this opportunity is available within the procurement documents available from:

https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As stated in the procurement documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      As stated in the procurement documents.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 30/08/2022 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 30/08/2022
         Time: 12:30
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865

To respond to this opportunity, please visit:
https://www.delta-esourcing.com/respond/J24BQF8865
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-cameras./J24BQF8865

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J24BQF8865
   VI.4) Procedures for review
   VI.4.1) Review body:
             East Staffordshire Borough Council
       Town Hall, Burton upon Trent, DE14 2EB, United Kingdom
       Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
       Internet address: www.eaststaffsbc.gov.uk
   VI.4.2) Body responsible for mediation procedures:
             East Staffordshire Borough Council
          Town Hall, Wetmore Road, Burton Upon Trent, DE14 2EB, United Kingdom
          Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
          Internet address: www.eaststaffsbc.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Follow the Council's Complaints Procedure. Information is available by visiting:

www.eaststaffsbc.gov.uk/comments-compliments-complaints    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          East Staffordshire Borough Council
       Town Hall, Burton upon Trent, DE14 2EB, United Kingdom
       Tel. +44 1283508000, Email: andrea.davies@eaststaffsbc.gov.uk
       Internet address: www.eaststaffsbc.gov.uk/comments-compliments-complaints
   VI.5) Date Of Dispatch Of This Notice: 27/07/2022

Annex A