Braintree District Council : Webcasting & Associated Services

Braintree District Council is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Webcasting & Associated Services
Notice type:	Contract Notice
Authority:	Braintree District Council
Nature of contract:	Services
Procedure:	Open
Short Description:	Framework for Webcasting and Associated Services
Published:	02/12/2016 15:39

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Braintree: IT services: consulting, software development, Internet and support.
Section I: Contracting Authority
      I.1) Name and addresses
             Braintree District Council
             Causeway House, Braintree, CM7 9HB, United Kingdom
             Tel. +44 1376551414, Email: paula.jarvis@braintree.gov.uk
             Contact: Paula Jarvis
             Main Address: www.braintree.gov.uk
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Braintree:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./KT394U4FZF
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Webcasting & Associated Services
      Reference Number: PROC16-0133
      II.1.2) Main CPV Code:
      72000000 - IT services: consulting, software development, Internet and support.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Framework for Webcasting and Associated Services
      II.1.5) Estimated total value:
      Value excluding VAT: 2,000,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      72400000 - Internet services.
      72000000 - IT services: consulting, software development, Internet and support.
      39294100 - Information and promotion products.
      48000000 - Software package and information systems.

      II.2.3) Place of performance:
      UKH3 Essex

      II.2.4) Description of procurement: Braintree District Council are looking for Contractors to be able to provide Webcasting and all associated services. It is envisaged that the national framework agreement will be awarded to a maximum of 4 Contractors.

To provide all products and services necessary to comprise a complete solution for public sector bodies to Webcast, Web-conference and Webinar live, archive meetings and to provide facilities to record, edit and upload video footage for the general public to access via its website, and any other associated services.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 2,000,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      As per documents
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement
         Framework agreement with several operators
         Envisaged maximum number of participants to the framework agreement: 4
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 12/01/2017 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 48

      IV.2.7) Conditions for opening of tenders:
         Date: 12/01/2017
         Time: 13:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Braintree:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./KT394U4FZF

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/KT394U4FZF
   VI.4) Procedures for review
   VI.4.1) Review body:
             Braintree District Council
       Causeway House, Braintree, CM7 9HB, United Kingdom
       Tel. +44 1376551414, Email: paula.jarvis@braintree.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/12/2016

Annex A

View any Notice Addenda

View Award Notice

UK-Braintree: IT services: consulting, software development, Internet and support.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Braintree District Council
       Causeway House, Braintree, CM7 9HB, United Kingdom
       Tel. +44 1376551414, Email: paula.jarvis@braintree.gov.uk
       Contact: Paula Jarvis
       Main Address: www.braintree.gov.uk
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Webcasting & Associated Services
      Reference number: PROC16-0133

      II.1.2) Main CPV code:
         72000000 - IT services: consulting, software development, Internet and support.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: AWARD NOTICE
Framework for Webcasting and Associated Services

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,000,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            72400000 - Internet services.
            72000000 - IT services: consulting, software development, Internet and support.
            39294100 - Information and promotion products.
            48000000 - Software package and information systems.

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex

      Main site or place of performance:
      Essex


      II.2.4) Description of the procurement: AWARD NOTICE
Braintree District Council are looking for Contractors to be able to provide Webcasting and all associated services. It is envisaged that the national framework agreement will be awarded to a maximum of 4 Contractors.

To provide all products and services necessary to comprise a complete solution for public sector bodies to Webcast, Web-conference and Webinar live, archive meetings and to provide facilities to record, edit and upload video footage for the general public to access via its website, and any other associated services.

      II.2.5) Award criteria:
      Quality criterion - Name: Please provide examples of your last 3 public sector contracts, please include any issues that you came across and how you were able to resolve them / Weighting: 15
      Quality criterion - Name: provide proof on security of data that you have access to, inc website penetration testing carried out, especially in relation to personal info that can be retained for a hosted service / Weighting: 15
      Quality criterion - Name: min platform for broadcasting, with all platforms you work across. also inc restrictions for hosting streaming and infrastructure resilience in bandwidth, tolerance and load testing limits / Weighting: 10
      Quality criterion - Name: How often are patches & upgrades, versions expire & if so when stop supporting them, is it mandatory to accept them within a certain timeframe? How much downtime is required for patches and upgrades? / Weighting: 10
      Quality criterion - Name: Please demonstrate how you are able to keep up to date with any innovations and ways you look to innovate in the market / Weighting: 7
      Quality criterion - Name: Please detail your guaranteed uptime for hosting, and details of your archiving / Weighting: 5
      Quality criterion - Name: Please provide full details of your UK wide coverage / Weighting: 5
      Quality criterion - Name: What is your aftersales support structure and approach / Weighting: 3

      Cost criterion - Name: To supply and install, 1 x PC, 4 x cameras and 10 x wired microphones / Weighting: 7
      Cost criterion - Name: To archive data for 5 years (based on 1 x 30 minute webcast every month for the 5 years) / Weighting: 5
      Cost criterion - Name: To train 6 operators & 2 administrators / Weighting: 5
      Cost criterion - Name: To maintain the system including patches and security updates for 5 years / Weighting: 5
      Cost criterion - Name: Cost per hour to attend site, travel cost, subsistence / Weighting: 3
      Cost criterion - Name: What are your different support packages and their pricing / Weighting: 5


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PROC16-0133
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 13/03/2017

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes

         Contractor (No.1)
             Public-i Ltd
             5th Floor Sheridan House, 112-116 Western Road, Hove, BN3 1DD, United Kingdom
             NUTS Code: UKJ21
            The contractor is an SME: Yes

         Contractor (No.2)
             StreamAMG
             27-28 Angel Gate, London, EC1V 2PT, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,000,000
         Total value of the contract/lot: 2,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=238201792

   VI.4) Procedures for review

      VI.4.1) Review body
          Braintree District Council
          Causeway House, Braintree, CM7 9HB, United Kingdom
          Tel. +44 1376551414, Email: paula.jarvis@braintree.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/05/2017