Housing 21: Commercial Kitchen Deep Clean and TR19 Duct work

Housing 21 is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Commercial Kitchen Deep Clean and TR19 Duct work
Notice type:	Contract Notice
Authority:	Housing 21
Nature of contract:	Services
Procedure:	Open
Short Description:	Housing 21 has approximately 131 commercial kitchens and 114 courts with TR19 duck work requirements. Housing 21 require one supplier cover both cleaning requirements nationally. The contract term for this opportunity is two years with the option of a three year extension. As Housing 21 has an exciting, future aspirational growth programme, the indicative total value shown on the advert represents past usage over the last 12 months x the full anticipated contract term , plus 100% reflecting Housing 21 aspirational intention. This value is not a guarantee of work but aims to share Housing 21 planning consideration and to act as a guide for bidders to support business decisions. Overview of requirements: •Selective supplier to carry out annual commercial kitchen deep cleans and TR19 duck work extract cleaning as determined by usage. •Complete works in line with the asset management program. •Complete works in line with industry and Housing 21 specification standard - a ventilation hygiene register member approved contractor to complete the TR19 to TR19 standard. •Selected supplier to complete works outside of normal kitchen servicing hours. •Supplier to meet all health and safety standards for works completed. •Provide comprehensive reports detailing any further actions such as remedial works.
Published:	29/07/2024 08:32

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Birmingham: Cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Housing 21
             Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
             Tel. +44 03007901193, Email: Manjeet.sandhu@housing21.org.uk
             Contact: Manjeet Singh Sandhu
             Main Address: https://www.housing21.org.uk/, Address of the buyer profile: www.housing21.co.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cleaning-services./4M673KDU23
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cleaning-services./4M673KDU23 to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Commercial Kitchen Deep Clean and TR19 Duct work
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90910000 - Cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Housing 21 has approximately 131 commercial kitchens and 114 courts with TR19 duck work requirements. Housing 21 require one supplier cover both cleaning requirements nationally.
The contract term for this opportunity is two years with the option of a three year extension.

As Housing 21 has an exciting, future aspirational growth programme, the indicative total value shown on the advert represents past usage over the last 12 months x the full anticipated contract term , plus 100% reflecting Housing 21 aspirational intention.
This value is not a guarantee of work but aims to share Housing 21 planning consideration and to act as a guide for bidders to support business decisions.

Overview of requirements:
•Selective supplier to carry out annual commercial kitchen deep cleans and TR19 duck work extract cleaning as determined by usage.
•Complete works in line with the asset management program.
•Complete works in line with industry and Housing 21 specification standard - a ventilation hygiene register member approved contractor to complete the TR19 to TR19 standard.
•Selected supplier to complete works outside of normal kitchen servicing hours.
•Supplier to meet all health and safety standards for works completed.
•Provide comprehensive reports detailing any further actions such as remedial works.
      II.1.5) Estimated total value:
      Value excluding VAT: 1,849,176
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.

      II.2.3) Place of performance:
      UKG WEST MIDLANDS (ENGLAND)
      UKF EAST MIDLANDS (ENGLAND)
      UKH EAST OF ENGLAND
      UKK SOUTH WEST (ENGLAND)
      UKJ SOUTH EAST (ENGLAND)
      UKC NORTH EAST (ENGLAND)
      UKD NORTH WEST (ENGLAND)

      II.2.4) Description of procurement: Housing 21 has approximately 131 commercial kitchens and 114 courts with TR19 duck work requirements. Housing 21 require one supplier cover both cleaning requirements nationally.
The contract term for this opportunity is two years with the option of a three year extension.

As Housing 21 has an exciting, future aspirational growth programme, the indicative total value shown on the advert represents past usage over the last 12 months x the full anticipated contract term , plus 100% reflecting Housing 21 aspirational intention.
This value is not a guarantee of work but aims to share Housing 21 planning consideration and to act as a guide for bidders to support business decisions.

Overview of requirements:
•Selective supplier to carry out annual commercial kitchen deep cleans and TR19 duck work extract cleaning as determined by usage.
•Complete works in line with the asset management program.
•Complete works in line with industry and Housing 21 specification standard - a ventilation hygiene register member approved contractor to complete the TR19 to TR19 standard.
•Selected supplier to complete works outside of normal kitchen servicing hours.
•Supplier to meet all health and safety standards for works completed.
•Provide comprehensive reports detailing any further actions such as remedial works.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 1,479,340
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60
      This contract is subject to renewal: Yes
      Description of renewals: This contract is for two years with the option of a three year extension.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2017/S 212 - 021989
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 29/08/2024 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6

      IV.2.7) Conditions for opening of tenders:
         Date: 29/08/2024
         Time: 12:01


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: 2 years or 5 years.
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cleaning-services./4M673KDU23

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4M673KDU23
   VI.4) Procedures for review
   VI.4.1) Review body:
             Housing 21
       10th Floor, Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 29/07/2024

Annex A

View any Notice Addenda

Commercial Kitchen Deep Clean and TR19 Duct work

UK-Birmingham: Cleaning services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Housing 21
       Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
       Tel. +44 03007901193, Email: Manjeet.sandhu@housing21.org.uk
       Contact: Manjeet Singh Sandhu
       Main Address: https://www.housing21.org.uk/, Address of the buyer profile: www.housing21.co.uk
       NUTS Code: UK

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Commercial Kitchen Deep Clean and TR19 Duct work      Reference number: Not Provided
   II.1.2) Main CPV code:
      90910000 - Cleaning services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: Housing 21 has approximately 131 commercial kitchens and 114 courts with TR19 duck work requirements. Housing 21 require one supplier cover both cleaning requirements nationally.
The contract term for this opportunity is two years with the option of a three year extension.

As Housing 21 has an exciting, future aspirational growth programme, the indicative total value shown on the advert represents past usage over the last 12 months x the full anticipated contract term , plus 100% reflecting Housing 21 aspirational intention.
This value is not a guarantee of work but aims to share Housing 21 planning consideration and to act as a guide for bidders to support business decisions.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 21/08/2024

VI.6) Original notice reference:

   Notice Reference:    2024 - 690162
   Notice number in OJ S:    2017/S 212 - 021989
   Date of dispatch of the original notice: 29/07/2024

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2
         Place of text to be modified: Date
         Instead of:
         Date: 29/08/2024
         Local Time: 12:00
         Read:
         Date: 03/09/2024
         Local Time: 15:00

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cleaning-services./4M673KDU23

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4M673KDU23

View Award Notice

UK-Birmingham: Cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Housing 21
       Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
       Tel. +44 03007901193, Email: Manjeet.sandhu@housing21.org.uk
       Contact: Manjeet Singh Sandhu
       Main Address: https://www.housing21.org.uk/, Address of the buyer profile: www.housing21.co.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Commercial Kitchen Deep Clean and TR19 Duct work
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90910000 - Cleaning services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Housing 21 has approximately 131 commercial kitchens and 114 courts with TR19 duck work requirements. Housing 21 require one supplier cover both cleaning requirements nationally.
The contract term for this opportunity is two years with the option of a three year extension.

As Housing 21 has an exciting, future aspirational growth programme, the indicative total value shown on the advert represents past usage over the last 12 months x the full anticipated contract term , plus 100% reflecting Housing 21 aspirational intention.
This value is not a guarantee of work but aims to share Housing 21 planning consideration and to act as a guide for bidders to support business decisions.

Overview of requirements:
•Selective supplier to carry out annual commercial kitchen deep cleans and TR19 duck work extract cleaning as determined by usage.
•Complete works in line with the asset management program.
•Complete works in line with industry and Housing 21 specification standard - a ventilation hygiene register member approved contractor to complete the TR19 to TR19 standard.
•Selected supplier to complete works outside of normal kitchen servicing hours.
•Supplier to meet all health and safety standards for works completed.
•Provide comprehensive reports detailing any further actions such as remedial works.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 700,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.

      II.2.3) Place of performance
      Nuts code:
      UKG - WEST MIDLANDS (ENGLAND)
      UKF - EAST MIDLANDS (ENGLAND)
      UKH - EAST OF ENGLAND
      UKK - SOUTH WEST (ENGLAND)
      UKJ - SOUTH EAST (ENGLAND)
      UKC - NORTH EAST (ENGLAND)
      UKD - NORTH WEST (ENGLAND)

      Main site or place of performance:
      WEST MIDLANDS (ENGLAND)
      EAST MIDLANDS (ENGLAND)
      EAST OF ENGLAND
      SOUTH WEST (ENGLAND)
      SOUTH EAST (ENGLAND)
      NORTH EAST (ENGLAND)
      NORTH WEST (ENGLAND)


      II.2.4) Description of the procurement: Housing 21 has approximately 131 commercial kitchens and 114 courts with TR19 duck work requirements. Housing 21 require one supplier cover both cleaning requirements nationally.
The contract term for this opportunity is two years with the option of a three year extension.

As Housing 21 has an exciting, future aspirational growth programme, the indicative total value shown on the advert represents past usage over the last 12 months x the full anticipated contract term , plus 100% reflecting Housing 21 aspirational intention.
This value is not a guarantee of work but aims to share Housing 21 planning consideration and to act as a guide for bidders to support business decisions.

Overview of requirements:
•Selective supplier to carry out annual commercial kitchen deep cleans and TR19 duck work extract cleaning as determined by usage.
•Complete works in line with the asset management program.
•Complete works in line with industry and Housing 21 specification standard - a ventilation hygiene register member approved contractor to complete the TR19 to TR19 standard.
•Selected supplier to complete works outside of normal kitchen servicing hours.
•Supplier to meet all health and safety standards for works completed.
•Provide comprehensive reports detailing any further actions such as remedial works.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2017/S 212-021989



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Commercial Kitchen Deep Clean & TR19 Ductwork

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 21/10/2024

      V.2.2) Information about tenders
         Number of tenders received: 12
         Number of tenders received from SMEs: 11 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 12

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Innovate Corporation Limited, 08561943
             Topping Partnership, Incom House Waterside, Trafford Park, Manchester, M17 1WD, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 750,000
         Total value of the contract/lot: 700,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=899343430

   VI.4) Procedures for review

      VI.4.1) Review body
          Housing 21
          10th Floor, Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/10/2024