Birmingham 2022: OFFICE FIT-OUT and TOTAL FACILITIES MANAGEMENT

UK-Birmingham: Building and facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             The Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
             One Brindley Place, Birmingham, B1 2JB, United Kingdom
             Tel. +44 7951735849, Email: Graham.Radcliffe@birmingham2022.com
             Contact: Graham Radcliffe
             Main Address: www.birmingham2022.com
             NUTS Code: UKG3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: www.delta-esourcing.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: OFFICE FIT-OUT and TOTAL FACILITIES MANAGEMENT       
      Reference Number: PRO.WKF.0017
      II.1.2) Main CPV Code:
      79993000 - Building and facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: A combination of services and minor works requirements:
Project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters, One Brindley Place, Birmingham, B1 2JB; and
Total Facilities Management at the same address until December 2022.
With the optional inclusion, on a call-off basis of:
Project management, design and build, refurbishment/fit-out works at additionally required accommodation (UAC, additional staff accommodation); and
TFM at additionally required accommodation (UAC, additional staff accommodation); and subsequent dilapidations review/ works at the culmination of our lease at One Brindley Place and at additionally required accommodation (UAC, additional staff accommodation).

OC envisions a JCT contract for the fit-out, and a services contract for TFM; these will be developed through the Dialogue process.       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG WEST MIDLANDS (ENGLAND)
      
      II.2.4) Description of procurement: Competitive Dialogue Tender process under PCR2015, seeking sponsorship offers, for the provision of:
Project management, design and build, refurbishment/fit-out works at Birmingham 2022 Games Headquarters, One Brindley Place, Birmingham, B1 2JB; and
Total facilities management for One Brindley Place, up until December 2022.

With the optional inclusion, on a call-off basis of:
Project management, design and build, refurbishment/fit-out works at additionally required accommodation (UAC, additional staff accommodation); and
Total facilities management at additionally required accommodation (UAC, additional staff accommodation); and
Subsequent dilapidations review/ works at the culmination of our lease at One Brindley Place and at the additionally required accommodation (UAC, additional staff accommodation).

OC envisions a JCT contract for the fit-out, and a services contract for TFM; these will be developed through the Dialogue process.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/06/2020 / End: 31/12/2022       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 4
            
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The range of the estimated contract value for both requirements is £2,000,000 to £4,000,000
Commercial model and scopes of works and services will be developed through the Dialogue process.
OC envisions a JCT contract for the fit-out, and a services contract for TFM; these will be developed through the Dialogue process.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description COMPETITIVE_DIALOGUE
      IV.1.1) Type of procedure:Competitive dialogue    
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/01/2020 Time: 10:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 07/02/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement.

BACKGROUND
The Commonwealth Games is a unique gathering of nations and territories who share a common heritage and come together every four years to compete in a spirit of friendly competition that generates significant global impact.
The Commonwealth Games are unique among major multi-sport events in providing equal medal opportunities for men and women, and through the integration of events for athletes with a disability, together reflecting the CGF values of equality, diversity and inclusivity. The staging of the Commonwealth Games also reflects a focus on social values and the delivery of a positive legacy for host communities and the nations and territories that compete.
Seventy-one Commonwealth nations and territories are expected to participate in the XXII Commonwealth Games in Birmingham, which will take place from 27 July to 7 August 2022.
Events will be held in venues across Birmingham and the West Midlands, with the track cycling due to take place at the Lee Valley VeloPark in London.
The Games will bring together 6,500 athletes and officials in one of the youngest cities in Europe and will feature the Commonwealth’s best athletes, going for gold in a showcase of 17 different sports over 11 days of competition. They are expected to be watched by over one million ticketed spectators and the action will be broadcast to an estimated television audience of 1.5 billion.
A landmark event in the history of Birmingham, the Games will accelerate new housing and transport projects, create jobs and apprenticeships and deliver trade and investment opportunities. The biggest sporting and cultural event ever to be held in the West Midlands region, the Birmingham 2022 Commonwealth Games will bring people together to take part in a unique festival of sport, culture and business, making a world of difference for everyone in the city, in every community across the West Midlands and throughout the Commonwealth and beyond.

PROCUREMENT
OC is procuring the Contract(s) using the Competitive Dialogue procedure pursuant to the Public Contract(s)s Regulations 2015. OC is mindful of the resource such engagement can involve for both Tenderers and OC itself and accordingly OC has designed a streamlined Competitive Dialogue process.
A Selection Questionnaire (SQ) will be issued to all interested potential providers along with a Descriptive Document (DD), which details the scope of the procurement, indicative topics for dialogue, the SQ and Invitation to Submit a Final Tender (ISFT) evaluation methodologies, the procurement timetable and other supporting information.
The range of the estimated contract value for both requirements is £2,000,000 to £4,000,000
OC envisions a JCT contract for the fit-out, and a services contract for TFM; these and the commercial model and scopes of works and services will be developed through the Dialogue process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Building-and-facilities-management-services./35JAC7AX5P

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/35JAC7AX5P
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       London, WC1A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/12/2019

Annex A