University of Bath: Research Innovation and Support Electronic Environment

UK-Bath: Software package and information systems.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Bath
      Purchasing Services, Claverton Down,, Bath, BS2 7AY, United Kingdom
      Tel. +44 1225384822, Email: l.hayward@bath.ac.uk, URL: www.bath.ac.uk
      Attn: Lester Hayward
      Electronic Submission URL: https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./57ZD2WK34V

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Research Innovation and Support Electronic Environment
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Software package and information systems. Industry specific software package. System management software package. The University of Bath is seeking to appoint a vendor to supply a Research Proposal to Awards Management solution which can integrate with its existing University systems. The goal is to increase capacity (throughput and quality of research applications) by improving the proposal to awards process and introducing software that can effectively support that new process.The University of Bath therefore wishes to enter into a partnership with a provider that can guarantee full support during the integration and implementation process; appropriate Service Level Agreement and technical support; and an ongoing commitment to maintaining and improving the system’s functionality.
         
      II.1.6)Common Procurement Vocabulary:
         48000000 - Software package and information systems.
         
         48100000 - Industry specific software package.
         
         48781000 - System management software package.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      It is essential that academic and administrative staff have the tools that allow accurate and timely management of funding applications. In addition replacing paper forms with electronic workflow will save academic and administrative staff time and ensure that important information is not lost or missed.
The vendor must demonstrate how the system meets the following general requirements:
•The system must be commercially and technically proven and used by other Higher Education Institutions.
•The system must be interactive allowing updates and communication in a shared environment between faculties, departments, Academics and Administrators.
•It must be intuitive and easy to use with the minimum of training.
•It must be robust and reliable.
•The system must be able to integrate with current University systems.
•It should be possible to establish bespoke functionality to the system or the Vendor must be prepared to accommodate system improvements. Where costs may be involved for improvements, the vendor must provide details.
•It should be a rules-based system with the facility to restrict its use as far as possible.
•The system must provide functionality that delivers a defined workflow from research proposal to award.
•The system must provide the User with conditional workflow functionality that allows for approval and alerting other stakeholders in the Proposal to Award process.
•The system provider should evidence details of their approach to reporting relevant to Proposal to Award Management.
•There should be no restriction to the number of users who can have authorised access to the system. If any such restrictions exist they must be clearly declared within the tender response, together with any financial implications.
•Any proposed system needs to be available on mobile devices.
•The system must authenticate and integrate seamlessly with the University’s Single Sign on system.
The University's estimated budget for the procurement of the system is 110 000 GBP for the initial contract period of 3 years      
      
      II.2.2)Options: Yes
         If yes, description of these options: The contract term will be for a period of 3 years with the option to extend for a further 2 years to be reviewed year on year and subject to agreement by both parties.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 2
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      See invitation to tender document      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         See invitation to tender document         
         Minimum Level(s) of standards possibly required:
         See invitation to tender document
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         See invitation to tender document         
         Minimum Level(s) of standards possibly required:
         See invitation to tender document      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UoBath/Proc/163      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 22/05/2015
         Time: 14:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: This tender is being conducted as part of the University of Bath's eTendering programme run in conjunction with BIPS DELTA. Further information and invitation to tender documents are available at: https://www.delta-esourcing.com. To express an interest in this opportunity you must register on this site to obtain a login and password. (If you are already registered you will not need to register again, simply use your existing username and password). Please note there is a password reminder link on the homepage. You must then log in and go toYour Response Manager and add the following Access Code: 57ZD2WK34V
Please ensure you follow all instructions provided to you there. The deadline for submitting your response(s) is 14:00 hrs, 22nd May 2015. Please note late responses cannot be accepted. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on: +44 8452707050 oremailhelpdesk@delta-esourcing.com.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./57ZD2WK34V
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/57ZD2WK34V



The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./57ZD2WK34V

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/57ZD2WK34V
GO-2015421-PRO-6537718 TKR-2015421-PRO-6537717
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Bath
      Purchasing Services, Bath, BA2 7AY, United Kingdom
      Tel. +44 1225384822

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 21/04/2015

ANNEX A