Nottingham City Homes: Passenger Lift Installation and Refurbishment of Existing Units

UK-Nottingham: Lift installation work.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Efficiency East Midlands Limited
      Icon Business Centre, Lake View Drive, Nottingham, NG15 0DT, United Kingdom
      Tel. +115 8762089, Email: eem@efficiency-em.co.uk, URL: www.efficiency-em.co.uk
      Attn: Rebecca Vines

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Passenger Lift Installation and Refurbishment of Existing Units
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKF - EAST MIDLANDS (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 9
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 15,000,000 and 100,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Lift installation work. Lifts. Parts of lifts. Lift-maintenance services. The lifts will be refurbished in housing stock, sheltered schemes, communal buildings, multi storey and low storey flats, offices, shopping centres, car parks, corporate buildings including town halls, care homes and care facilities and other buildings owned and/or managed by the Contracting Authorities and the Authorised Users on whose behalf this procurement is being conducted.
         
      II.1.6)Common Procurement Vocabulary:
         45313100 - Lift installation work.
         
         42416100 - Lifts.
         
         42419510 - Parts of lifts.
         
         50750000 - Lift-maintenance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The total quantity or scope of the value of services to be purchased through the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is in the range of £15,000,000 to £100,000,000.      
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details of any financial conditions and payment arrangements will be set out in the contract documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Consortium bids must state in their documents that the bidding members are a consortium. Efficiency East Midlands reserves the right to require a lead consultant to undertake primary contracting liability or to require that one or more parties are jointly and severally liable.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Under this procurement the successful contractors appointed and their supply chain will be required actively to participate in the achievement of social objectives relating to participation in skills development, employment and training programmes in the localities within which the works are to be delivered (including programmes of targeted recruitment and training) in accordance with the employment and skills strategy documentation contained in the Invitation to Tender and to provide other value added contributions in order to support community programmes promoted by the Contracting Authority and all Authorised Users of the framework agreement being procured. Accordingly, contract performance conditions may relate in particular to secondary considerations in accordance with Regulation 39 of the Public Contracts Regulations 2006.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.         
         Minimum Level(s) of standards possibly required:
         Minimum level(s) of standards possibly required where Suppliers will be expected to meet Efficiency East Midlands criteria for existing turnover in relation to their major customer and legal compliance with Passenger Lift Installation and Refurbishment of Existing Units stipulated in the tender documents.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.         
         Minimum Level(s) of standards possibly required:
         Suppliers will be expected to have sufficient staffing levels to provide the service and satisfy the performance targets specified by Efficiency East Midlands and detailed within the tender documentation. Suppliers will also be required to comply with any statutory registration and reporting requirements.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      See Tender Documentation      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: EEM0041      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 15/07/2013
         Time: 13:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Date: 15/07/2013
         Time: 14:00
         Place:
         Icon Business Centre, Lake View Drive, Sherwood Park, Nottingham, NG15 0DT
         Persons authorised to be present at the opening of tenders: Yes
            Authorised Personnel


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: This Contract Notice has been published by Efficiency East Midlands (EEM), on behalf of its members and the other organisations described below as Authorised Users. EEM is incorporated as a company Ltd by guarantee. The Framework Agreement being procured by this procurement process will be entered by EEM as the Contracting Authority which will have undertaken and completed the procurement exercise begun by publication of this Contract Notice.

Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM and its current members. The eighteen current members of Efficiency East Midlands Ltd (EEM) are Nottingham City Homes Ltd, A1 Housing Bassetlaw Ltd, Derby Homes Ltd, Newark and Sherwood Homes Ltd, Ashfield Homes Ltd, Charnwood Neighbourhood Housing Ltd, Tuntum Housing Association Ltd, Nottingham Community Housing Association Ltd, Mansfield District Council, Gedling Homes, Rykneld Homes Ltd, Chesterfield Borough Council, South Derbyshire District Council, Derwent Housing Association Ltd, Hinckley & Bosworth Borough Council, Acis Group Ltd comprising of: Acis Properties Ltd, Acis Development Services Ltd Arsa Housing Group comprising of Arsa Housing Association Nottinghamshire County Council

All of the current members are, therefore, to be regarded as Contracting Authorities under the Public Contracts Regulations 2006 for the purpose of this procurement exercise and entitled as Authorised Users to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreement being advertised by this Contract Notice (in addition to EEM) and entitled to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are: 1. any Current EEM Member – an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations listed above in this section VI.3; 2. any Future Member of EEM – a Local Authority i.e. a County Metropolitan (City) District and Borough Council or a Unitary Authority in England and Wales, ALMO or Registered Provider housing landlord organisation entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control it. 3. An EEM Participant – an organisation which is neither a Current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) will be entitled to use the Framework Agreement advertised by this Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property of the type described in section ii.1.5 above in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a Registered Provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreement being advertised by this Contract Notice that such organisation is an Authorised User of this Framework Agreement. EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control it. The members of EEM (and the current authorised users) can be obtained from the following website address www.efficency-em.co.uk


For the purpose of this Notice, the geographical area local authorities are identifiable by reference to the Direct Gov website at www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm and a full list of all current Registered Providers can be found at www.tenantservicesauthority.org/server/show/nav.490.

Reference to legislation in this Contract Notice includes successor and/or replacement legislation. EEM reserves the right not to award any framework agreement at the end of the procurement exercise begun by publication of this Contract Notice or to award any part or parts of the proposed works.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Lift-installation-work./74G4F426WD

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/74G4F426WD
GO-201364-PRO-4851313 TKR-201364-PRO-4851312
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 02079476000

      Body responsible for mediation procedures:
               Royal Courts of Justice
         Strand, London, WC2A 2LL, United Kingdom
         Tel. +44 02079476000, Email: informationgovernance@nottinghamcity.gov.uk

      VI.4.2)Lodging of appeals: EEM will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers. The Public Contracts Regulations 2006 (SI2006 No 5) (as amended) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the framework has not been entered into the Court may order the setting aside of the award decision or order EEM to amend any document and may award damages. If the framework has been entered into the Court may only award damages or where the contract award procedures have not been followed correctly may in certain circumstances declare the framework award to be "ineffective".   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            The Cabinet Office
      Correspondance Team, Cabinet Office, 70 Whitehall, London, SW1A 2AS, United Kingdom
      Tel. +44 2072761234, Fax. +44 2072760514

   VI.5) Date Of Dispatch Of This Notice: 04/06/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Purchased on behalf of other contracting authority details
      Contracting Authority, See VI.3, United Kingdom