Asset Management: Maintenance Service and Repairs for Fire Safety Systems, Door Entry, Warden Call and CCTV

  Asset Management is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Maintenance Service and Repairs for Fire Safety Systems, Door Entry, Warden Call and CCTV
Notice type: Contract Notice
Authority: Asset Management
Nature of contract: Not applicable
Procedure: Open
Short Description: Flagship Group invites you to submit Tender for the routine servicing, maintenance and responsive repairs of all fire safety, warden call, door entry and CCTV equipment. The requirement is split into 3 lots:- Lot 1 – maintenance and responsive repairs for fire detection and alarm systems, automatic opening vents, sprinkler and misting systems, emergency lighting, Lot 2 – maintenance, service and responsive repairs to warden call systems and associated door entry systems, Lot3 – maintenance, service and responsive repairs to door entry systems to residential installation, CCTV systems, automatic doors, gates and barriers. The resulting framework contract will be for 3 years with further 1 extensions of 12 months. Bidders are required to use the following links to access the tenderbox for each lot: •Lot 1 – https://www.delta-esourcing.com/respond/9V467686K8 •Lot 2 – https://www.delta-esourcing.com/respond/96Z3734K9J •Lot 3 – https://www.delta-esourcing.com/respond/UJ84H9WT93
Published: 06/12/2019 08:31
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Norwich: Repair and maintenance services of firefighting equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             Flagship Housing Group
             31 King Street, Norwich, NR1 1PD, United Kingdom
             Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
             Main Address: https://www.flagship-group.co.uk/
             NUTS Code: UKH1
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Repair-and-maintenance-services-of-firefighting-equipment./9V467686K8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Maintenance Service and Repairs for Fire Safety Systems, Door Entry, Warden Call and CCTV       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      50413200 - Repair and maintenance services of firefighting equipment.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Flagship Group invites you to submit Tender for the routine servicing, maintenance and responsive repairs of all fire safety, warden call, door entry and CCTV equipment. The requirement is split into 3 lots:- Lot 1 – maintenance and responsive repairs for fire detection and alarm systems, automatic opening vents, sprinkler and misting systems, emergency lighting, Lot 2 – maintenance, service and responsive repairs to warden call systems and associated door entry systems, Lot3 – maintenance, service and responsive repairs to door entry systems to residential installation, CCTV systems, automatic doors, gates and barriers. The resulting framework contract will be for 3 years with further 1 extensions of 12 months.

Bidders are required to use the following links to access the tenderbox for each lot:
•Lot 1 – https://www.delta-esourcing.com/respond/9V467686K8
•Lot 2 – https://www.delta-esourcing.com/respond/96Z3734K9J
•Lot 3 – https://www.delta-esourcing.com/respond/UJ84H9WT93       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Maintenance, service and responsive repairs to fire safety systems       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      31625200 - Fire-alarm systems.
      50711000 - Repair and maintenance services of electrical building installations.
      
      II.2.3) Place of performance:
      UKH1 East Anglia
      
      II.2.4) Description of procurement: Maintenance, service and responsive repairs to:
•Fire Detection and Alarm Systems
•Automatic Opening Vents
•Sprinkler and Misting Systems
•Emergency Lighting

For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-Norwich:-Repair-and-maintenance-services-of-firefighting-equipment./9V467686K8

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/9V467686K8

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 40
                        
            Cost criterion - Name: Total contract value / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The resulting framework contract will be for 3 years with further 1 extensions of 12 months at Flagship Group's discretion.
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/9V467686K8       
II.2) Description Lot No. 2
      
      II.2.1) Title: Maintenance, service and responsive repairs to warden call systems       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      50711000 - Repair and maintenance services of electrical building installations.
      
      II.2.3) Place of performance:
      UKH1 East Anglia
      
      II.2.4) Description of procurement: Lot 2 Maintenance, service and responsive repairs to:
•Warden Call Systems and associated door entry systems

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/96Z3734K9J

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 40
                        
            Cost criterion - Name: Total contract cost / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The resulting framework contract will be for 3 years with further 1 extensions of 12 months at Flagship Group's discretion.
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/96Z3734K9J

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.       
II.2) Description Lot No. 3
      
      II.2.1) Title: Maintenance, service and responsive repairs to CCTV systems       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      35120000 - Surveillance and security systems and devices.
      50800000 - Miscellaneous repair and maintenance services.
      35100000 - Emergency and security equipment.
      
      II.2.3) Place of performance:
      UKH1 East Anglia
      
      II.2.4) Description of procurement: Lot 3 Maintenance, service and responsive repairs to:
•Door Entry Systems to residential installation
•CCTV systems
•Automatic Doors ,Gates and Barriers

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/UJ84H9WT93

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 40
                        
            Cost criterion - Name: Total contract value / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The resulting framework contract will be for 3 years with further 1 extensions of 12 months at Flagship Group's discretion.
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/UJ84H9WT93

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Each Supplier must be a registered member of a relevant accreditation body specific to the lot(s) tendered.
As the minimum, the Lot 1 bidders must hold BAFE and NICEIC or ECA, for Lot 2- Bidders must hold National Security Inspectorate (NSI) and for Lot 3 – SSAIB accreditations    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with a single operator       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/01/2020 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 21/01/2020
         Time: 14:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Repair-and-maintenance-services-of-firefighting-equipment./9V467686K8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9V467686K8
   VI.4) Procedures for review
   VI.4.1) Review body:
             Flagship Housing Group
       31 King Street, Norwich, NR1 1PD, United Kingdom
       Tel. +44 8081684555, Email: procurement@flagship-group.co.uk
       Internet address: https://www.flagship-group.co.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 06/12/2019

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Victory Housing Trust
       31 King Street, Norwich, NR 1PD, United Kingdom
       Email: procurement@flagship-group.co.uk
       Main Address: https://www.victoryhousing.co.uk/
       NUTS Code: UKH1

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