Settle: Contract for Cleaning Services

UK-Letchworth Garden City: Cleaning services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      North Hertfordshire Homes
      Rowan House, Avenue One, Letchworth Garden City, SG6 2WW, United Kingdom
      Tel. +44 1462704100, Email: procurement@nhh.org.uk, URL: www.nhh.org.uk
      Contact: Procurement, Attn: Procurement
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-Letchworth-Garden-City:-Cleaning-services./ABFCEAYV7F
      Electronic Submission URL: https://www.delta-esourcing.com/respond/ABFCEAYV7F

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Contract for Cleaning Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKH23 - Hertfordshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cleaning services. Accommodation, building and window cleaning services. Accommodation cleaning services. Building-cleaning services. Window-cleaning services. Cleaning services for housing association buildings. To include communal areas, sheltered schemes, community centres, offices, temporary accommodation and window cleaning. Cleaning will be general routine cleaning, periodic cleaning and other ad-hoc cleaning as and when required.

The supply of consumable items in the execution of these cleaning services.
         
      II.1.6)Common Procurement Vocabulary:
         90910000 - Cleaning services.
         
         90911000 - Accommodation, building and window cleaning services.
         
         90911100 - Accommodation cleaning services.
         
         90911200 - Building-cleaning services.
         
         90911300 - Window-cleaning services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Authorities wish to procure a single cleaning contractor for the provision of a range of cleaning services.         
         Estimated value excluding VAT: 2,000,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The Contracting Authorities reserve the right to require deposits, guarantees, bonds or other forms of appropriate security.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the Pre-Qualification Questionnaire.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         A set out in the Pre-Qualification Questionnaire.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         As set out in the Pre-Qualification Questionnaire.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 13/03/2013
      Time-limit for receipt of requests for documents or for accessing documents: 17:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 14/03/2013
         Time: 17:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta E-Sourcing portal at: https://www.delta-esourcing.com/tenders/UK-Letchworth-Garden-City:-Cleaning-services./ABFCEAYV7F
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/ABFCEAYV7F
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
The deadline for submitted your response is 14 March 2013 17:00. Please ensure that you allow yourself plenty of time when responding to this PQQ, especially if you have been asked to upload documents.

The contractor will be required to actively participate in achieving social value objectives, particularly around employment and training opportunities and environmental considerations. Criteria which assesses the manner in which the contractor will deliver social value will be in the tender documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Letchworth-Garden-City:-Cleaning-services./ABFCEAYV7F

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ABFCEAYV7F
GO-2013211-PRO-4579871 TKR-2013211-PRO-4579870
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      North Hertfordshire Homes
      Rowan House, Avenue One, Letchworth Garden City, SG6 2WW, United Kingdom
      Tel. +44 1462704100

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 11/02/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Watford Community Housing Trust
      Gateway House, 59 Clarendon Road, Watford, WD17 1LA, United Kingdom