Harborough District Council: Harborough District Council Market Hall Management

UK-Market Harborough: Miscellaneous business-related services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Harborough District Council
      Harborough District Council Council Offices, Adam & Eve Street, Market Harborough, LE16 7AG, United Kingdom
      Tel. +44 1858828282, Email: j.ward-langman@harborough.gov.uk, URL: http://www.harborough.gov.uk, URL: http://harborough/index.htm TBC
      Contact: Jonathan Ward-Langman, Attn: Jonathan Ward-Langman
      Electronic Access URL: https://www.delta-esourcing.com
      Electronic Submission URL: TBC

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Harborough District Council Market Hall Management
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKF - EAST MIDLANDS (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Miscellaneous business-related services. Harborough District Council is seeking a provider for the management of the Harborough Markets (Market Harborough Market Hall and Market Square), to include:

Management of Operating Procedures, Market Regulations, Tenant Fit Out Guidelines, Shoppers Charter, ensuring adherence to Trader Criteria for occupation
Health & Safety Management of the Building including risk assessments and liaison with the Council where necessary
Promotional Activity including
Trader Lease/License Management and Liaison
Development of suitable commercialisation opportunities (eg cash point, childrens rides, etc.)
Key Stakeholder Liaison (including Harborough District Council and Traders Associations)
Letting of Vacant Units & Casual/Day Units including Antiques Fair
Maintaining Trader Mix
Rent Collection Management including off site events
Liaise with HDC regarding Building Management (Repairs, Services, Waste Management)
Cleaning of the premises (including toilets) prior and during trading and supply of all consumables and provision of any necessary equipment
Security & Key Holding
Maintaining and operating a Calendar of Events/Specialist Market within the Market Building

Specific to the Market Square:

Management of off-Site Markets (eg Farmers Market) and other Events on The Square
Management of bookings for The Square
Management of events on The Square
Development of Regulations and Operating Procedures for events on The Square and monitoring of compliance
Letting of Casual/Day Units for Farmers Market and other events as necessary
Provision of a “link” between the Indoor Market and Markets/Events on The Square
         
      II.1.6)Common Procurement Vocabulary:
         79990000 - Miscellaneous business-related services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Contract is for the management of the Market Harborough Management Hall and Market Square. The contract will be for three years with up to three extensions of twelve months each at the Council's discretion.                  
         Estimated value excluding VAT:
         Range between: 360,000 and 1,200,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 3
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 36
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Refer to the tender documents. The Council reserves the right to require a parent company guarantee.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Refer to the tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Refer to the tender documents.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Refer to the tender documents.         
         Minimum Level(s) of standards possibly required:
         Refer to the tender documents.
Public Liability Insurance cover of £10,000,000 and Employer’s Liability Insurance cover of £10,000,000
Professional Indemnity Insurance of £10,000,000
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
         (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
         
         Information and formalities necessary for evaluating if requirements are met:
         Refer to the tender documents.
Confirmation that the Council may approach contracting authorities to seek confirmation of the satisfactory delivery of services listed at III.2.3) (b)         
         Minimum Level(s) of standards possibly required:
         Refer to the tender documents.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Technical capability (including 15% of total on basis of presentation to panel) - 40
            Price - 40
            Commercial capability - 20

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: HDC 001/2014      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/05/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Until: 2014-07-31 00:00:00.0
      
      IV.3.8)Conditions for opening tenders
         Date: 07/05/2014
         Time: 14:00
         Place:
         N/A


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Market-Harborough:-Miscellaneous-business-related-services./ZR47P3UM2X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ZR47P3UM2X
GO-2014310-PRO-5516398 TKR-2014310-PRO-5516397
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Harborough District Council
      The Symington Building, Adam & Eve Street, Market Harborough, LE16 7AG, United Kingdom
      Tel. +44 7880512540, Email: J.Ward-Langman@harborough.gov.uk

      VI.4.2)Lodging of appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2009/2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 10/03/2014

ANNEX A