London Boroughs of Richmond and Wandsworth: AfC is intending to commission external Short Breaks activities for disabled children

UK-Twickenham: Children's holiday-camp services.
Section I: Contracting Authority
      I.1) Name and addresses
             London Borough of Richmond upon Thames
             Civic Centre,,, 44 York St, LONDON, Twickenham, TW1 3BZ, United Kingdom
             Tel. +44 2088316417, Email: patrick.palmer@richmondandwandsworth.gov.uk
             Contact: Patrick Palmer
             Main Address: http://www.richmond.gov.uk, Address of the buyer profile: www.delta-esourcing.com
             NUTS Code: UKI63
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Twickenham:-Children%27s-holiday-camp-services./Z45Q4F4MNS
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: AfC is intending to commission external Short Breaks activities for disabled children       
      Reference Number: CPT2165
      II.1.2) Main CPV Code:
      55243000 - Children's holiday-camp services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: AfC is intending to commission the following external Short Breaks programmes for 33 months from July 2018 until 31 March 2021, with an option to extend for a further period of 24 months to a maximum term of 57 months.

(i)Lot 1: After School Clubs (SLD) & (MLD) RBK & LBR
(ii)Lot 2: Buddy Project RBK & LBR
(iii)Lot 3: Holiday Clubs (SLD) & (MLD) RBK & LBR
(iv)Lot 4: Weekend Clubs RBK & LBR
(v)Lot 5: Youth Club RBK & LBR

We are seeking to Commission similar programmes to be delivered across both Kingston & Richmond in distinct venues in each borough.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,567,500       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Short Break After School Clubs in Richmond and Kingston       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      55243000 - Children's holiday-camp services.
      85312120 - Daycare services for handicapped children and young people.
      85311300 - Welfare services for children and young people.
      
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

•Short Break activities for disabled children and young people after school during term time
•A range of specialist after school activities for children and young people who have moderate or severe learning disabilities
•The programme will include sessions based at the provider’s venue such as art and crafts, music, drama, singing, cooking etc as well as activities in the community such as swimming, cinema, bowling, playground etc.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 237,500       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 33       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: AfC proposes to enter into one contract for each Lot for an initial period of thirty-three (33) months with the successful Tenderers (Service Providers). AfC may extend the contracts for a further period of twenty-four (24) months. The estimated value published in this notice is in respect of the entire contract period (including the option extension) of 57 months.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Short Breaks Buddy Project in Richmond and Kingston       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      55243000 - Children's holiday-camp services.
      85311300 - Welfare services for children and young people.
      85312120 - Daycare services for handicapped children and young people.
      
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Buddy Project will:

•Ensure all referred young people are matched with a volunteer buddy
•Each session with the young person and the buddy will last a minimum of 2 hours
•Arrange sessions that will take place in the community, accessing a chosen activity by the young person
•Support young people to gain independence, increase their confidence through accessing mainstream activities in their community.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 33       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: AfC proposes to enter into one contract for each Lot for an initial period of thirty-three (33) months with the successful Tenderers (Service Providers). AfC may extend the contracts for a further period of twenty-four (24) months. The estimated value published in this notice is in respect of the entire contract period (including the option extension) of 57 months.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Short Breaks Holiday Clubs in Richmond and Kingston       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      55243000 - Children's holiday-camp services.
      85311300 - Welfare services for children and young people.
      85312120 - Daycare services for handicapped children and young people.
      
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.
.
The Holiday Clubs will:

•Provide a variety of fun activities aimed at children and young people aged between 8-18 years.
•Run activities from accessible venues but mostly the activities will be community based
•provide a safe place for children and young people to socialise and learn new skills.
•Consult with the children and young people to ensure the programme of activities are flexible and based on their ideas, needs and interests.
•learn communication skills, focusing on Makaton signs, using Pec’s, where relevant, and social development
•have experienced workers who will support the children and young people to achieve their goals and gain outcomes.
•All Short Break activities should also seek to develop social skills and friendship groups as a priority
•All interventions for children with special needs should have a focus on developing social skills
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 551,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 33       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: AfC proposes to enter into one contract for each Lot for an initial period of thirty-three (33) months with the successful Tenderers (Service Providers). AfC may extend the contracts for a further period of twenty-four (24) months. The estimated value provided in this notice is in respect of the total maximum contract period of 57 months.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Short Breaks Weekend Clubs in Richmond and Kingston       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      55243000 - Children's holiday-camp services.
      85311300 - Welfare services for children and young people.
      85312120 - Daycare services for handicapped children and young people.
      
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Weekend Clubs will:
•provide a variety of fun activities aimed at children and young people aged between 9-18 years.
•provide a safe place for children and young people to socialise, learn new skills.
•support children and young people to gain independence and increase their confidence .
•consult with the children and young people to ensure the programme of activities are flexible and based on their ideas, needs and interests and include some community activities
•learn communication skills, focusing on Makaton signs, using Pec’s, where relevant, and social development
•have experienced workers who will support the children and young people to achieve their goals and gain outcomes.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 33       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: AfC is intending to commission external Short Breaks programmes for 33 months from July 2018 until 31 March 2021, with an option to extend for a further period of 24 months to a maximum term of 57 months. The estimated value of this Lot stated in this notice is in respect of the maximum total contract period of 57 months.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 5
      
      II.2.1) Title: Short Breaks Youth Clubs for disabled children iin Kingston and Richmond       
      Lot No: 5       
      II.2.2) Additional CPV codes:
      85311300 - Welfare services for children and young people.
      85312120 - Daycare services for handicapped children and young people.
      55243000 - Children's holiday-camp services.
      
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      UKI75 Hounslow and Richmond upon Thames
      
      II.2.4) Description of procurement: Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Youth Club will:
•be aimed at young people aged between 14-18 years.
•enable young people to gain independence and increase their confidence
•be a fun place for young people to socialise and learn new skills.
•develop the youth club programme with young people based on their ideas, needs and interests.
•learn communication skills, focusing on Makaton signs, using Pec’s, where relevant, and social development
•have experienced workers who will support the children and young people to achieve their goals and gain outcomes
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 118,750       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 33       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: AfC is intending to commission external Short Breaks programmes for 33 months from July 2018 until 31 March 2021, with an option to extend for a further period of 24 months to a maximum term of 57 months. The estimated values for this lot specified in this notice is the total value for the maximum period of contract (including the option period) of 57 months
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 08/05/2018 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 08/05/2018
         Time: 16:00
         Place:
         Delta ePortal
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Twickenham:-Children%27s-holiday-camp-services./Z45Q4F4MNS

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Z45Q4F4MNS
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Court of Justice
       The Strand, London, London,, WC2A 2LL, United Kingdom
       Tel. +44 20194760000, Email: data.access@justice.gsi.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contracts is communicated to tenderers. Applicants who are unsuccessful shall be informed by the relevant Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Crown Commercial Services
       St Martins House, 1 Lyric Square, London, London, W6 0NB, United Kingdom
       Tel. +44 02031785771
   VI.5) Date Of Dispatch Of This Notice: 06/04/2018

Annex A