University of Essex: T663 – Global Student Materials Fulfilment and Distribution Services

  University of Essex is using Delta eSourcing to run this tender exercise

Notice Summary
Title: T663 – Global Student Materials Fulfilment and Distribution Services
Notice type: Contract Notice
Authority: University of Essex
Nature of contract: Not applicable
Procedure: Open
Short Description: The University of Essex is seeking tenders for the provision of Global Student Materials Fulfilment and Distribution Services. The desired outcome of this procurement is to have one sole provider meeting the requirements of our Communications and External Relations (CER) department and provide them with an online ordering system as well as delivering prospectuses and marketing materials direct from storage provided by the supplier. Currently, the University of Essex uses various companies to deliver worldwide which involves large amounts of manual paperwork to be completed. The successful supplier must be able to provide a full service which has an efficient online portal.
Published: 14/09/2017 10:34
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Colchester: Multi-modal courier services.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Essex
             Central Procurement Unit (Finance Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
             Tel. +44 1206874217, Email: procure@essex.ac.uk
             Main Address: www.essex.ac.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Multi-modal-courier-services./W675M3GNW2
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: T663 – Global Student Materials Fulfilment and Distribution Services       
      Reference Number: T663
      II.1.2) Main CPV Code:
      64121000 - Multi-modal courier services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University of Essex is seeking tenders for the provision of Global Student Materials Fulfilment and Distribution Services. The desired outcome of this procurement is to have one sole provider meeting the requirements of our Communications and External Relations (CER) department and provide them with an online ordering system as well as delivering prospectuses and marketing materials direct from storage provided by the supplier. Currently, the University of Essex uses various companies to deliver worldwide which involves large amounts of manual paperwork to be completed. The successful supplier must be able to provide a full service which has an efficient online portal.       
      II.1.5) Estimated total value:
      Value excluding VAT: 800,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      64100000 - Post and courier services.
      64120000 - Courier services.
      64121000 - Multi-modal courier services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: The successful supplier must provide a fully automated service for the provision of Global Student Materials Fulfilment and Distribution Services. This includes UK warehouse storage facility to hold approx. 75,000 prospectuses and additional marketing materials.
The successful supplier will be responsible for delivering Global Student Materials Fulfilment and Distribution Services worldwide for approx. 300 recruitment events and 500 agents mailings on an annual basis. Due to how this process is run currently, the successful supplier is required to offer a full documentation service including customs clearance.
This procurement is due to commence on 15th September 2017. The initial period of the contract will be for two years with an option to extend for a further two, in one year periods (1 + 1).
Based on current reporting, expenditure is 200k per annum but the University does not guarantee consistency or an increase with spend.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 800,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in this contract opportunity.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/10/2017 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 20/10/2017
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: This is a one stage open tender process and all submissions must be returned by the deadline stated within section IV.2.2 of the notice. All submissions and communication must be made via the Delta E-Sourcing portal only.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) How what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) How, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the Invitation To Tender and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/delta/mainMenu.html
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Multi-modal-courier-services./W675M3GNW2

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/W675M3GNW2
   VI.4) Procedures for review
   VI.4.1) Review body:
             University of Essex
       Colchester, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders, allowing unsuccessful tenderers to seek further debriefing from the University before the contract is entered into.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 14/09/2017

Annex A


View any Notice Addenda

View Award Notice

UK-Colchester: Multi-modal courier services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Essex
       Central Procurement Unit (Finance Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
       Tel. +44 1206874217, Email: procure@essex.ac.uk
       Main Address: www.essex.ac.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: T663 – Global Student Materials Fulfilment and Distribution Services            
      Reference number: T663

      II.1.2) Main CPV code:
         64121000 - Multi-modal courier services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The University of Essex is seeking tenders for the provision of Global Student Materials Fulfilment and Distribution Services. The desired outcome of this procurement is to have one sole provider meeting the requirements of our Communications and External Relations (CER) department and provide them with an online ordering system as well as delivering prospectuses and marketing materials direct from storage provided by the supplier. Currently, the University of Essex uses various companies to deliver worldwide which involves large amounts of manual paperwork to be completed. The successful supplier must be able to provide a full service which has an efficient online portal.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 800,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            64100000 - Post and courier services.
            64120000 - Courier services.
            64121000 - Multi-modal courier services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: The successful supplier must provide a fully automated service for the provision of Global Student Materials Fulfilment and Distribution Services. This includes UK warehouse storage facility to hold approx. 75,000 prospectuses and additional marketing materials.
The successful supplier will be responsible for delivering Global Student Materials Fulfilment and Distribution Services worldwide for approx. 300 recruitment events and 500 agents mailings on an annual basis. Due to how this process is run currently, the successful supplier is required to offer a full documentation service including customs clearance.
This procurement is due to commence on 15th September 2017. The initial period of the contract will be for two years with an option to extend for a further two, in one year periods (1 + 1).
Based on current reporting, expenditure is 200k per annum but the University does not guarantee consistency or an increase with spend.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in this contract opportunity.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: T663    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/11/2017

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Inline.Marketing
             2 Gateway Trading Estate, Swanley, United Kingdom
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 800,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: This is a one stage open tender process and all submissions must be returned by the deadline stated within section IV.2.2 of the notice. All submissions and communication must be made via the Delta E-Sourcing portal only.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=293191039

   VI.4) Procedures for review

      VI.4.1) Review body
          University of Essex
          Colchester, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders, allowing unsuccessful tenderers to seek further debriefing from the University before the contract is entered into.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 20/12/2017