City of Wolverhampton Council: Maintenance of Roof Mounted Ventilation

UK-Wolverhampton: Repair and maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wolverhampton Homes
      Hickman Avenue, Chillington Fields, Wolverhampton, WV1 2BY, United Kingdom
      Tel. +44 1902552583, Email: procurement@wolverhamptonhomes.org.uk, URL: http://www.wolverhamptonhomes.org.uk/, URL: http://wolverhamptonhomes.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=6567

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Maintenance of Roof Mounted Ventilation
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKG35 - Walsall and Wolverhampton         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services. Repair and maintenance services of machinery. Wolverhampton Homes require a suitably qualified Contractor to provide a full annual electrical and mechanical inspection servicing regime and the repair of all mechanical roof extractor units fitted on each of the locations as listed in Schedule 3 Schedule of Rates.

Services include:

•   servicing preventative maintenance,
•   response repairs and call out breakdown attendance (including out of hours service provision).

The contract shall be for four years, with the option to extend annually for a further two years, subject to the satisfactory performance.

The projected budget for this work over the course of the contract is approximately £80,000 per annum.

The winning contractor will be required to provide and be responsible for the provision of all services and meeting responses and rectification times in this Contract.

The winning contractor will be required to provide relevant contact details, including for out of hours, for the purpose of reporting problems, faults, breakdowns, and general enquiries. The Contractor shall assign a dedicated person and a deputy for the running of this contract.

The winning contractor will not use subcontractors in relation to the delivery of this Contract.

The winning contractor must be registered as a member of the National Inspection Council for Electrical Installation Contracting (NICEIC) or equivalent approved body.

The winning contractor will be registered on Constructionline and have a Contract Notation of at least £80,000 in an appropriate category.

The winning contractor will hold a relevant Safety Schemes in Procurement (SSIP) certificate which includes Construction Contractor, Principal Contractor , CDMC, Designer, Group and NonConstruction as part of the SSIP audit.

The winning contractor will have Public Liability Insurance of at least £5 million for the duration of the contract.

The winning contractor must ensure that all operatives employed on the contract are given Asbestos Awareness Training.

The winning contractor shall only utilise suitably qualified personnel in connection with this contract. Where Apprentices or other trainees are utilised on this contract, they are to be supervised by a suitably qualified person at all times.

The winning contractor will be required to assist Wolverhampton Homes in its objective to build stronger and better communities. Accordingly, the Contractor will be required to actively participate in achieving these objectives and contract performance conditions may relate to social and environmental considerations. The contractor’s technical capability to meet these requirements may also be assessed at the pre-qualification stage. The criteria which evaluate the manner in which the contractor will meet these requirements may also be included within the contract award criteria. Further details are to be provided in the PQQ/Invitation to Tender documentation.
         
      II.1.6)Common Procurement Vocabulary:
         50000000 - Repair and maintenance services.
         
         50530000 - Repair and maintenance services of machinery.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Wolverhampton Homes Limited (WHL) is an Arms Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23,200 properties).

As part of its stock, there are 134 roof mounted centralised ventilation units within 49 blocks of flats throughout the City.

Wolverhampton Homes require a suitably qualified Contractor to provide a full annual electrical and mechanical inspection servicing regime and the repair of all mechanical roof extractor units fitted on each of the locations as listed in Schedule 3 Schedule of Rates.

Services include:

•   servicing preventative maintenance,
•   response repairs and call out breakdown attendance (including out of hours service provision).

The winning contractor will be required to provide and be responsible for the provision of all services and meeting responses and rectification times in this Contract.

The contract shall be for four years, with the option to extend annually for a further two years, subject to the satisfactory performance.                  
         Estimated value excluding VAT:
         Range between: 320,000 and 480,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: It is intended to award a four year contract with the option to extend annually for a further two years, subject to performance.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 48 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 48
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/02/2015
         Completion: 31/01/2019

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      A parent company guarantee and/or other guarantees of performance and financial standing may be required if considered appropriate by Wolverhampton Homes
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      A single legal entity will be required for the provision of the services.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.         
         Minimum Level(s) of standards possibly required:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.         
         Minimum Level(s) of standards possibly required:
         Wolverhampton Homes’ requirements will be set out in the Invitation to Tender.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      The winning Contractor must be registered as a member of the National Inspection Council for Electrical Installation Contracting (NICEIC) or equivalent approved body.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: WH/PS141/S4      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 21/08/2014
      Time-limit for receipt of requests for documents or for accessing documents: 00:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 22/08/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Until: 2015-03-31 00:00:00.0
      
      IV.3.8)Conditions for opening tenders
         Date: 22/08/2014
         Time: 12:00
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: June 2020
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Wolverhampton Homes will not reimburse any expense incurred by potential providers in preparing their responses or in any participation in any aspect of the competition unless specifically stated otherwise.

Wolverhampton Homes reserves the right to: cancel this procurement; not award a contract as a result of this procurement, amend or vary this procurement; or award a contract to more than one Service Provider as a result of this procurement.

Wolverhampton Homes wishes to promote skill issues and training and re-training opportunities through its procurements. To this end, it is intended that conditions will be included in any contract(s) awarded from this procurement that will require the winning contractor(s) to use all reasonable efforts to implement apprenticeship and re-training schemes during the delivery of its contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Wolverhampton:-Repair-and-maintenance-services./W2VQ3V8328

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/W2VQ3V8328
GO-2014710-PRO-5802853 TKR-2014710-PRO-5802852
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Wolverhampton Homes
      Hickman Avenue, Chillington Fields, Wolverhampton, WV1 2BY, United Kingdom
      Tel. +44 1902552583

      VI.4.2)Lodging of appeals: Wolverhampton Homes will incorporate a minimum standstill period of 10 working days at the point of receipt of notice of award by the unsuccessful bidders, in accordance with the Remedies Directive.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 10/07/2014

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Wolverhampton City Council
      Civic Centre, Ring Road St Peters, West Midlands, WV1 1SH, United Kingdom