Nina Mistry2: Legal Case Management System

UK-Leicester: System and support services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Leicester City Council
      Bosworth House, 9 Princess Road West, Leicester, LE1 6TH, United Kingdom
      Tel. +44 1164541274, Email: nina.mistry2@leicester.gov.uk, URL: www.leicester.gov.uk
      Attn: Nina Mistry
      Electronic Access URL: https://www.delta-esourcing.com ------------ Access Code: VJTQ23H6YK
      Electronic Submission URL: https://www.delta-esourcing.com ------------ Access Code: VJTQ23H6YK

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Legal Case Management System
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKF21 - Leicester         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      System and support services. Software package and information systems. The Council is inviting Bidders to request to participate by completing the Pre-Qualification Questionnaire (PQQ) in connection with a competitive procurement with negotiation, conducted under the Public Contract Regulations 2015, for a single contractor for the provision of a Legal Case Management System including implementation, training, system support & maintenance and ongoing development of the system and on a non-exclusive basis, as called off, additional functionality that maybe required over the term of contract.

Further information about the requirements and undertakings of the contract may be found in the associated ITT documents published with this PQQ.

PLEASE DO NOT COMPLTE THE ITT DOCUMENTS UNLESS YOU ARE INVITED / SHORTLISTED BY THE COUNCIL, FOLLOWING THE ASSESSMENT OF THE PQQ RESPONSES. AT THIS STAGE, THE ITT DOCUMENTS HAVE BEEN PROVIDED FOR INFORMATION ONLY.

The contract duration is for an initial term of 3 years commencing on the anticipated Go Live date of the 1st August 2016 with the option to extend for up to a further 2+1+1+1+1+1 years.
         
      II.1.6)Common Procurement Vocabulary:
         72250000 - System and support services.
         
         48000000 - Software package and information systems.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Council is inviting Bidders to request to participate by completing the Pre-Qualification Questionnaire (PQQ) in connection with a competitive procurement with negotiation, conducted under the Public Contract Regulations 2015, for a single contractor for the provision of a Legal Case Management System including implementation, training, system support & maintenance and ongoing development of the system and on a non-exclusive basis, as called off, additional functionality that maybe required over the term of contract.      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The provision of appropriate guarantees, warranties and bonds is reserved.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Meeting the essential requirements within the PQQ & ITT documentation.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Negotiated      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                Not Provided
      
      IV.1.3)Reduction of the number of operators during the negotiation or dialogue: Yes    
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: NM/0368/LGS      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 29/11/2015
      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 30/11/2015
         Time: 10:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 04/12/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-System-and-support-services./VJTQ23H6YK

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/VJTQ23H6YK
GO-20151029-PRO-7256627 TKR-20151029-PRO-7256626
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 29/10/2015

ANNEX A