RIVA Partnership Ltd is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Borden Grammar School - Cleaning Tender |
| Notice type: | UK4: Tender notice |
| Authority: | RIVA Partnership Ltd |
| Nature of contract: | Services |
| Procedure: | Above threshold - Competitive flexible procedure |
| Short Description: | We are a small and personal community school with approximately 970 students. We are committed to supporting and inspiring our young people to achieve their potential in a modern world. This means creating successful young people who understand that their future matters and so always try their best. However, the goal is not just a personal one. We genuinely want all our students to leave us with a fully developed ‘moral compass’ able to navigate the world and driven to make it a better place. Further information regarding the School can be obtained here: https://www.bordengrammar.kent.sch.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at Borden Grammar School. Cleaning services here are currently delivered in house. The contract term being tendered is for just under 3 years, from 20/10/2025 – 31/07/2028. There is an option for a further extension period for up to two additional years to 31/07/2030. The initial term of the contract is set such that this aligns with the end of the Summer term in 2028. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school has a keen focus on ensuring a smooth TUPE transfer process for the current in house staff. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: •The Trust has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000 •There are incumbent cleaning staff currently within the Local Government Pension Scheme. •The cleaning services are currently run in house. |
| Published: | 23/05/2025 14:17 |
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Scope
Description: We are a small and personal community school with approximately 970 students. We are committed to supporting and inspiring our young people to achieve their potential in a modern world. This means creating successful young people who understand that their future matters and so always try their best. However, the goal is not just a personal one. We genuinely want all our students to leave us with a fully developed ‘moral compass’ able to navigate the world and driven to make it a better place.
Further information regarding the School can be obtained here: https://www.bordengrammar.kent.sch.uk/
Tender information:
The successful tenderer will be required to provide excellent cleaning services at Borden Grammar School. Cleaning services here are currently delivered in house.
The contract term being tendered is for just under 3 years, from 20/10/2025 – 31/07/2028. There is an option for a further extension period for up to two additional years to 31/07/2030. The initial term of the contract is set such that this aligns with the end of the Summer term in 2028.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school has a keen focus on ensuring a smooth TUPE transfer process for the current in house staff. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.
Additional requirements and information:
•The Trust has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000
•There are incumbent cleaning staff currently within the Local Government Pension Scheme.
•The cleaning services are currently run in house.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-KENT:-School-cleaning-services./UT8FHFC9MM
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/UT8FHFC9MM
Total value (estimated):
GBP 603,500 excluding VAT GBP 724,200 including VAT
Description
Contract dates (estimated)
20/10/2025 to 31/07/2028
CPV Classifications:
90919300 - School cleaning services.
Contract can be extended:
Yes
Extension Date:
31/07/2030
Delivery regions:
UKJ4 Kent
Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 40
Quality criterion - Name: Criterion 2 / Weighting: 60
Submission
Enquiry deadline: 20/06/2025 Time: 12:00Deadline for requests to participate: 20/06/2025 Time: 12:00
Submission address and any special instructions: https://www.delta-esourcing.com/respond/UT8FHFC9MM
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 15/09/2025
Procedure
Procedure type: Competitive flexible procedure
Contracting authority
Borden Grammar School, PWMJ-5968-BNQQ
Avenue of Remembrance, Sittingbourne, KENT, ME10 4DB, United Kingdom
Email: tenders@rivapartnership.co.uk
Address of the buyer profile: https://www.bordengrammar.kent.sch.uk/
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None