UK Research & Innovation: PR20076 X-band Klystron Modulator for the CLARA Facility at Daresbury Laboratory

UK-Swindon: Electrical machinery, apparatus, equipment and consumables; Lighting.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research and Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 7849307912, Email: Commercial@ukri.org
             Contact: Declan Ward
             Main Address: https://www.ukri.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Electrical-machinery%2C-apparatus%2C-equipment-and-consumables%3B-Lighting./U4K28E2366
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/U4K28E2366 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: PR20076 X-band Klystron Modulator for the CLARA Facility at Daresbury Laboratory       
      Reference Number: PR20076
      II.1.2) Main CPV Code:
      31000000 - Electrical machinery, apparatus, equipment and consumables; Lighting.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: UK Research and Innovation is putting in place a Contract for UK
PR20076 X-band Klystron Modulator for Clara.
The duration of this Contract will be 4 years
See Section I.3 for access to procurement documentation       
      II.1.5) Estimated total value:
      Value excluding VAT: 300,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKD61 Warrington
      
      II.2.4) Description of procurement: The final date and time for the submission of bids is the 17th November 2020 at 14:00.

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement;

A next-generation light source test facility is to be constructed at the Daresbury Laboratory which will be known as CLARA (Compact Linear Accelerator for Research and Applications), shown in Figure 1. The aim of the CLARA project is to develop a normal conducting test accelerator capable of generating longitudinally and transversely bright electron bunches and to use these bunches in the experimental production of stable, synchronised, ultra-short photon pulses of coherent light from a single pass FEL (Free Electron Laser) with techniques directly applicable to the future generation of light source facilities.

STFC requires 1 klystron modulator to deliver RF power to 1 normal conducting X-band 4th Harmonic cavity (4HC). This klystron must be able to deliver a MINIMUM of 8 MW of RF peak power for 3.0 µs at a repetition rate of 100 Hz.

However a preferred capability of ≥10 MW of RF peak power, with RF pulse widths of up to 3 µs while operating at a repetition rate of up to 100 Hz.

Assuming a klystron efficiency of 40%, the modulator must have a peak power capability of 25 MW. However, it should be noted that these conditions may not all be required at the same time. This specification concerns the design, manufacture, testing, delivery, to Daresbury Laboratory and
documentation of 1 klystron modulator.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.This contract will be awarded based on the evaluation criteria set out in the Invitiation to tender pack document.

How to Apply UK Research an Innovation will be using the Delta eSourcing Portal for this procurement.To register on the Delta eSourcing portal please use the link https://delta-esourcing.com and follow the instructions to register.If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://delta-esourcing.com and the follow the instructions to 'Login'Once you are logged
into the system you will be able to link yourself into this procurement using the Access Code: U4K28E2366 Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. A brief summary of the requirement has been provided above, please ensure you review all additional appendices for full details of this requirement. All additional appendices can be found in the Stage One: Overview Section on the Delta eSourcing Portal.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 300,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 04/01/2021 / End: 31/12/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U4K28E2366       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 17/11/2020 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 17/11/2020
         Time: 14:00
         Place:
         Electronically, via web based portal
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right

(i) not to award any contract as a result of the procurement process commenced by publication of this
notice;and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and
in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the
Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there
is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to
contract award is accordingly a matter solely for the commercial judgement of Bidders

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement
values that exceed Regulation 5
(Threshold amounts)

The sourcing documents can be accessed using the instructions detailed in I.3
Closing date and time for Bidder to request RFP documents: 17/11/2020 @ 14:00hrs
Closing date and time for Bidder to submit their response (‘the deadline’): 17/11/2020 @ 14:00hrs
This contract has not been sub-divided into lots as there is only one delivery locations and therefore lots are not
appropriate.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Electrical-machinery%2C-apparatus%2C-equipment-and-consumables%3B-Lighting./U4K28E2366

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/U4K28E2366
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Email: commercial@ukri.org
       Internet address: www.ukri.org
   VI.4.2) Body responsible for mediation procedures:
             UK Research and Innovation
          Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
          Email: commercial@ukri.org
          Internet address: https://www.ukri.org
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Email: commercial@ukri.org
       Internet address: https://www.ukri.org
   VI.5) Date Of Dispatch Of This Notice: 13/10/2020

Annex A