Borough Council of King's Lynn & West Norfolk is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Hosted Finance Management and P2P Solution |
Notice type: | Contract Notice |
Authority: | Borough Council of King's Lynn & West Norfolk |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | The Council requires a hosted finance management and purchase to pay system |
Published: | 16/05/2018 12:08 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Borough Council of King's Lynn & West Norfolk, E07000146
Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
Tel. +44 1553616200, Email: procurementtenders@west-norfolk.gov.uk
Contact: Tony Hague
Main Address: https://www.west-norfolk.gov.uk, Address of the buyer profile: https://www.west-norfolk.gov.uk/info/20150/doing_business_with_us
NUTS Code: UKH16
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Financial-systems-software-package./TUSVXERUEW
Additional information can be obtained from: address as in Annex A.I:
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Hosted Finance Management and P2P Solution
Reference Number: BCKLWN153
II.1.2) Main CPV Code:
48442000 - Financial systems software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The Council requires a hosted finance management and purchase to pay system
II.1.5) Estimated total value:
Value excluding VAT: 400,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKH16 North and West Norfolk
II.2.4) Description of procurement: The Council intends to let a new contract for software for its Finance service area. This is one of the Council’s core IT systems which has a direct impact on our financial performance and customer reputation. This tender is to procure a software package from a supplier with a proven track record of providing finance and P2P systems for other local authorities.The Council intends to establish a long-term relationship with the successful bidder.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality of Solution / Weighting: 23
Quality criterion - Name: Implementation / Weighting: 16
Quality criterion - Name: Post-Implementation and Relationship Management / Weighting: 13
Quality criterion - Name: Benefits Realisation / Weighting: 9
Quality criterion - Name: Tender Proposal / Weighting: 4
Cost criterion - Name: The full cost over the initial 7 year contract period / Weighting: 35
II.2.6) Estimated value:
Value excluding VAT: 400,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 84
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: There will be an option for an extension, or series of extensions, up to a total of a further 8 years
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 27/06/2018 Time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 12
IV.2.7) Conditions for opening of tenders:
Date: 28/06/2018
Time: 10:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 7 - 15 years
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Financial-systems-software-package./TUSVXERUEW
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/TUSVXERUEW
VI.4) Procedures for review
VI.4.1) Review body:
Borough Council of King's Lynn and West Norfolk
King's Lynn, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Borough Council of King's Lynn & West Norfolk
Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
Tel. +44 1553616200, Email: lorraine.gore@west-norfolk.gov.uk
VI.5) Date Of Dispatch Of This Notice: 16/05/2018
Annex A
I) Addresses and contact points from which further information can be obtained:
Borough Council of King's Lynn and West Norfolk
35 River Lane, King's Lynn, PE30 4HD, United Kingdom
Email: procurementtenders@west-norfolk.gov.uk
Main Address: www.west-norfolk.gov.uk
NUTS Code: UKH16
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Borough Council of King's Lynn & West Norfolk, E07000146
Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
Tel. +44 1553616200, Email: procurementtenders@west-norfolk.gov.uk
Contact: Tony Hague
Main Address: https://www.west-norfolk.gov.uk, Address of the buyer profile: https://www.west-norfolk.gov.uk/info/20150/doing_business_with_us
NUTS Code: UKH16
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Hosted Finance Management and P2P Solution
Reference number: BCKLWN153
II.1.2) Main CPV code:
48442000 - Financial systems software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The Council requires a hosted finance management and purchase to pay system
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s):
Not Provided
II.2.3) Place of performance
Nuts code:
UKH16 - North and West Norfolk
Main site or place of performance:
North and West Norfolk
II.2.4) Description of the procurement: The Council intends to let a new contract for software for its Finance service area. This is one of the Council’s core IT systems which has a direct impact on our financial performance and customer reputation. This tender is to procure a software package from a supplier with a proven track record of providing finance and P2P systems for other local authorities.The Council intends to establish a long-term relationship with the successful bidder.
II.2.5) Award criteria:
Quality criterion - Name: Quality of Solution / Weighting: 23
Quality criterion - Name: Implementation / Weighting: 16
Quality criterion - Name: Post-Implementation and Relationship Management / Weighting: 13
Quality criterion - Name: Benefits Realisation / Weighting: 9
Quality criterion - Name: Tender Proposal / Weighting: 4
Cost criterion - Name: The full cost over the initial 7 year contract period / Weighting: 35
II.2.11) Information about options
Options: Yes
Description of these options:There will be an option for an extension, or series of extensions, up to a total of a further 8 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 93-211402
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: No
V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=360552561
VI.4) Procedures for review
VI.4.1) Review body
Borough Council of King's Lynn and West Norfolk
King's Lynn, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Borough Council of King's Lynn & West Norfolk
Kings Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
Tel. +44 1553616200, Email: lorraine.gore@west-norfolk.gov.uk
VI.5) Date of dispatch of this notice: 23/11/2018