Birmingham 2022: PRO.WKF.0020 - The Design, Production and Supply of Uniforms

UK-Birmingham: Occupational clothing, special workwear and accessories.
Section I: Contracting Authority
      I.1) Name and addresses
             Birmingham 2022
             One Brindley Place, Birmingham, B12JB, United Kingdom
             Tel. +44 7947143186, Email: mohammed.yahiah@birmingham2022.com
             Contact: Mohammed Yahiah
             Main Address: https://www.birmingham2022.com/
             NUTS Code: UKG3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Occupational-clothing%2C-special-workwear-and-accessories./TPNSSWX7S6
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: PRO.WKF.0020 - The Design, Production and Supply of Uniforms       
      Reference Number: PRO.WKF.0020
      II.1.2) Main CPV Code:
      18100000 - Occupational clothing, special workwear and accessories.
      UB02-7 - Clothing

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: This opportunity is for the design, production and supply of uniforms for the lots detailed below.
Lot 1 - Smart Casual Uniform and accessories – Games Workforce and Technical Officials
Lot 2 - Structured Garments –Technical Officials
Lot 3 – Queen’s Baton Relay uniform

The successful supplier awarded a contract for each lot would be required to provide the service elements set out below. Further detail is provided in the procurement documents.

•Design of the various types of uniform
•Provision of technology for the collection of sizing data
•Production/manufacture
•Delivery/distribution

Birmingham 2022 Commonwealth Games Organising Committee (OC) encourages companies to submit a response for one or all lots by the closing date detailed in the contract notice.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,167,413       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 3
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1, Lot 2 and Lot 3

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Lot 1 - Smart Casual Uniform and accessories – Games Workforce and Technical Officials       
      Lot No: Lot 1       
      II.2.2) Additional CPV codes:
      18100000 - Occupational clothing, special workwear and accessories.
      18110000 - Occupational clothing.
      18222000 - Corporate clothing.
      18400000 - Special clothing and accessories.
      18420000 - Clothing accessories.
      18300000 - Garments.
      
      II.2.3) Place of performance:
      UKG31 Birmingham
      
      II.2.4) Description of procurement: The successful Supplier will be required to work with the OC’s Birmingham 2022 Uniform programme to create and deliver a Uniform solution that incorporates the following components:
•Design, style and technical concepts
•Manufacturing (including all fabric testing and all aspects of quality control) and
•Logistics (including warehousing and delivery)

The kit will be issued to all the entitled Games Workforce (staff and volunteers) and Technical Officials.
Two colour options for the apparel items (potentially above the waist only) will be required to differentiate the Games Workforce from the Technical Officials. All components must be included in the response.

The components and estimated quantities are detailed in the Procurement Documentation.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,918,552       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 23       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 5       
      Objective criteria for choosing the limited number of candidates: This information is detailed in the procurement documentation
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Lot 2: Structured Garments – Team Officials       
      Lot No: Lot 2       
      II.2.2) Additional CPV codes:
      18110000 - Occupational clothing.
      18300000 - Garments.
      18222000 - Corporate clothing.
      18400000 - Special clothing and accessories.
      18410000 - Special clothing.
      18420000 - Clothing accessories.
      
      II.2.3) Place of performance:
      UKG31 Birmingham
      
      II.2.4) Description of procurement: The successful Supplier will be required to work with the OC’s Birmingham 2022 Uniform programme to create and deliver a Uniform solution that incorporates the following components:
•Design, style and technical concepts
•Manufacturing (including all fabric testing and all aspects of quality control) and
•Logistics (including warehousing and delivery)

The structured garments will be issued to approximately 700 Team Officials. Bidders must include all these components in their tender response.

The components and estimated quantities are detailed in the procurement documentation.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 153,861       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 23       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 5       
      Objective criteria for choosing the limited number of candidates: This information is contained in the procurement documentation
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Lot 3: Domestic Queens Baton Relay Uniform       
      Lot No: Lot 3       
      II.2.2) Additional CPV codes:
      18000000 - Clothing, footwear, luggage articles and accessories.
      18110000 - Occupational clothing.
      18222000 - Corporate clothing.
      18410000 - Special clothing.
      18420000 - Clothing accessories.
      18300000 - Garments.
      
      II.2.3) Place of performance:
      UKG31 Birmingham
      
      II.2.4) Description of procurement: The successful Supplier will be required to work with the OC’s Birmingham 2022 Uniform programme to create and deliver a Uniform solution that incorporates the following components:
•Design, style and technical concepts
•Manufacturing (including all fabric testing and all aspects of quality control) and
•Logistics (including warehousing and delivery)

This kit will be issued to the Queen’s Baton Relay Domestic Security Team, Commonwealth Games Officials & Batonbearers. Two colour options will be required to differentiate the Queens Baton Relay Batonbearers from the Security Team, The “look” of these uniforms will be different to that of the workforce uniforms, reflecting the QBR branding. Bidders must include all these components in their tender response.

The components and indicative number of items required are detailed in the procurement documents
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 95,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 23       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 5       
      Objective criteria for choosing the limited number of candidates: This information is contained in the procurement documentation
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      This information is detailed in the procurement documentation    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      This is detailed in the procurement documentation          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description COMPETITIVE_DIALOGUE
      IV.1.1) Type of procedure:Competitive dialogue    
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2020/S 83 - 197868       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/08/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 07/09/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.

The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the Tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by Tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a Tenderer before considering its response;
(iii) to exclude a Tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement at any stage; and
(v) not to award any Contract as a result of the procurement process commenced by publication of this notice.

Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any Tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Occupational-clothing%2C-special-workwear-and-accessories./TPNSSWX7S6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/TPNSSWX7S6
   VI.4) Procedures for review
   VI.4.1) Review body:
             Birmingham 2022
       Birmingham, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 14/07/2020

Annex A