The Royal Parks Ltd: London’s Premier Outdoor Food Festival in The Regent’s Park

UK-London: Exhibition, fair and congress organisation services.

Section I: Contracting Authority / Entity

   I.1) Name and Addresses:
             The Royal Parks Ltd
             The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
             Tel. +44 3000612000, Email: procurement@royalparks.org.uk
             Contact: Ricardo McDonald Blackman
             Main Address: https://www.royalparks.org.uk
             NUTS Code: UKI

   I.3) Communication
      
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Exhibition%2C-fair-and-congress-organisation-services./R568456DYH

      Additional information can be obtained from
         the abovementioned address

      Applications or, where applicable, tenders must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./R568456DYH
         to the abovementioned address          

         Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./R568456DYH

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion


Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: London’s Premier Outdoor Food Festival in The Regent’s Park            
               Reference number: FOL11/69

   II.1.2) Main CPV code:
         79950000 - Exhibition, fair and congress organisation services.
            QA11-8 - For events


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Royal Parks is looking for a suitably qualified Provider or suitable consortia with a high level of experience and knowledge to plan, promote, produce and deliver an annual food-themed festival-style event in June for The Regent's Park in return for paying The Royal Parks a contract fee. The contract period is for five years, commencing from 25 September 2023.

      II.1.5) Estimated total value
         Value excluding VAT:15,000,000
         Currency:GBP

      II.1.6) Information about lots
         This contract is divided into lots: No          

   II.2) Description

      II.2.2) Additional CPV code(s):
            79952000 - Event services.
               UA01-3 - Food products
            79950000 - Exhibition, fair and congress organisation services.
               UA01-3 - Food products


      II.2.3) Place of performance
      Nuts code:
            UKI - LONDON
      

      Main site or place of performance:
            LONDON
      

      II.2.4) Description of the procurement: This Premier London event should be family-friendly and focus on a culturally diverse range of food stalls and worldwide exhibits. The event should be accessible, inclusive and sustainable with its food and drink offer. It should provide world-class content, experiences and demonstrations for all to enjoy. The event should have high standards of health & safety and superb customer service.

The Regent's Park is an English Heritage Grade 1 listed registered Park with a rich history, high profile, and Green Flag status. It is a park of regional and national importance. The Provider must have the capacity, experience and track record necessary to protect the landscape and deliver a popular, high-quality, profitable event.

      II.2.5) Award criteria:

            Concession is awarded on the basis of: The criteria stated in the procurement documents

      II.2.6) Estimated value
         Value excluding VAT:15,000,000
         Currency:GBP

      II.2.7) Duration of the concession
            Duration in months: 60             

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The potential Provider must demonstrate that they have relevant knowledge and experience in delivering major outdoor commercial food events, with a consistent track record in service delivery as well as the capacity, financial ability, and knowledge within the market to sustain a commercially viable premier food events programme over the entire period of the contract.



Section III: Legal, Economic, Financial And Technical Information
   
   III.1) Conditions for participation

      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
            List and brief description of conditions, indication of information and documentation required: As stated in the procurement documents.

      III.1.2) Economic and financial standing
         Selection criteria as stated in the procurement documents: Yes
            List and brief description of selection criteria, indication of information and documentation required: Not Provided
            Minimum level(s) of standards possibly required: Not Provided

      III.1.3) Technical and professional ability
         Selection criteria as stated in the procurement documents: Yes
            List and brief description of selection criteria, indication of information and documentation required: Not Provided
            Minimum level(s) of standards possibly required: Not Provided

      III.1.5) Information about reserved concessions

         The concession is reserved to sheltered workshops and economic operators aiming at the social and professional integration
            of disabled or disadvantaged persons: No          

         The execution of the concession is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the concession

      III.2.1) Information about a particular profession (only for service concessions)
         Execution of the service is reserved to a particular profession: No
            

      III.2.2) Concession performance conditions: As stated in the procurement documents.

      III.2.3) Information about staff responsible for the performance of the concession
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the concession: Yes



Section IV: Procedure



   IV.2) Administrative information

      IV.2.2) Time limit for submission of applications or receipt of tenders
         Date: 23/11/2022
         Local time (hh:mm): 14:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted:
            
          English       

Section VI: Complementary information

      VI.1) Information about recurrence
         This is a recurrent procurement: Yes
            Estimated timing for further notices to be published: Quarter 3, 2027

      VI.2) Information about electronic workflows
         Electronic ordering will be used: No          
         Electronic invoicing will be accepted: Yes          
         Electronic payment will be used: Yes

      VI.3) Additional information: Tenderers shall note that the contract will be formed between the successful tenderer and TRP Trading Company, a subsidiary of The Royal Parks Limited.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Exhibition%2C-fair-and-congress-organisation-services./R568456DYH

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/R568456DYH

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Parks Ltd
          The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
          Tel. +44 7977187243, Email: hadlands@royalparks.org

      VI.4.2) Body responsible for mediation procedures
          Centre for Effective Dispute Resolution (CEDR)
          100 St. Paul’s Churchyard, London, EC4M 8BU, United Kingdom
          Tel. +44 2075366000
          Internet address: https://www.cedr.com/

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Refer to Regulation 52 of the Concessions Contract Regulations, 2016 as set out at: https://www.legislation.gov.uk/uksi/2016/273/regulation/52/made

      VI.4.4) Service from which information about the review procedure may be obtained
          High Court of Justice
          The Strand, London, WC2A 2LL, United Kingdom

   VI.5) Date of dispatch of this notice: 24/10/2022