British Tourist Authority : VB778 England Occupancy Survey

  British Tourist Authority is using Delta eSourcing to run this tender exercise

Notice Summary
Title: VB778 England Occupancy Survey
Notice type: Contract Notice
Authority: British Tourist Authority
Nature of contract: Not applicable
Procedure: Open
Short Description: There is a Eurostat requirement for occupancy data for serviced accommodation (hotels and similar establishments) to be supplied by the UK on a monthly basis showing bedroom and bedspace occupancy levels. Eurostat also require an annual record at NUTS levels 0 to 2 of the number of establishments and bedspaces for both serviced and other accommodation categories.
Published: 13/02/2017 11:57
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UK-London: Administrative services related to tourism affairs.
Section I: Contracting Authority
      I.1) Name and addresses
             VisitBritain
             Sanctuary Buildings, 20 Great Smith Street, Westminster, London, SW1P 3BT, United Kingdom
             Tel. +44 2075781266, Email: procurement@visitbritain.org
             Contact: Procurement
             Main Address: https://www.visitbritain.com
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Administrative-services-related-to-tourism-affairs./P527U9P8NN
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/P527U9P8NN to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: VB778 England Occupancy Survey       
      Reference Number: VB778
      II.1.2) Main CPV Code:
      75125000 - Administrative services related to tourism affairs.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: There is a Eurostat requirement for occupancy data for serviced accommodation (hotels and similar establishments) to be supplied by the UK on a monthly basis showing bedroom and bedspace occupancy levels. Eurostat also require an annual record at NUTS levels 0 to 2 of the number of establishments and bedspaces for both serviced and other accommodation categories.       
      II.1.5) Estimated total value:
      Value excluding VAT: 200,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 3
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: LOT 1: main English Occupancy Survey
LOT 2: Hotels with 100 rooms or more:
LOT 3: Accommodation Census

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Main English Occupancy Survey       
      Lot No: VB778 Lot 1       
      II.2.2) Additional CPV codes:
      75125000 - Administrative services related to tourism affairs.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: - a panel of small and medium sized hotels, who input their bedroom and bedspace occupancy data into a bespoke online portal
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option 1: Maintaining the output currently supplied
Option 2: Realigning to the survey outputs to solely meet the EUROSTAT occupancy requirements
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Hotels with 100 rooms or more:       
      Lot No: VB778 Lot 2       
      II.2.2) Additional CPV codes:
      75125000 - Administrative services related to tourism affairs.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: Large Hotels (100+ rooms) - Aggregated bedroom occupancy data for larger hotels, purchased from a syndicated supplier of occupancy data
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: OPTION 1: Information required to maintain the output currently supplied
OPTION 2: Information required to meet the EUROSTAT occupancy requirements
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Accommodation Census       
      Lot No: VB778 Lot 3       
      II.2.2) Additional CPV codes:
      75125000 - Administrative services related to tourism affairs.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: Accommodation Stock Audit
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 15/03/2017 Time: 17:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 15/03/2017
         Time: 17:00
         Place:
         London
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Administrative-services-related-to-tourism-affairs./P527U9P8NN

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/P527U9P8NN
   VI.4) Procedures for review
   VI.4.1) Review body:
             VisitBritain
       Sanctuary Buildings, 20 Great Smith Street, Westminster, London, SW1P 3BT, United Kingdom
       Tel. +44 2075781266, Email: procurement@visitbritain.org
   VI.4.2) Body responsible for mediation procedures:
             Visit Britain
          20 Great Smith Street, London, SW1P 3BT, United Kingdom
          Tel. +44 2075781266, Email: procurement@visitbritain.org
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          VisitBritain
       Sanctuary Buildings, 20 Great Smith Street, Westminster, London, SW1P 3BT, United Kingdom
       Tel. +44 2075781266, Email: procurement@visitbritain.org
   VI.5) Date Of Dispatch Of This Notice: 13/02/2017

Annex A


View any Notice Addenda

View Award Notice

UK-London: Administrative services related to tourism affairs.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       VisitBritain
       Sanctuary Buildings, 20 Great Smith Street, Westminster, London, SW1P 3BT, United Kingdom
       Tel. +44 2075781266, Email: procurement@visitbritain.org
       Contact: Procurement
       Main Address: https://www.visitbritain.com
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: VB778 England Occupancy Survey            
      Reference number: VB778

      II.1.2) Main CPV code:
         75125000 - Administrative services related to tourism affairs.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: There is a Eurostat requirement for occupancy data for serviced accommodation (hotels and similar establishments) to be supplied by the UK on a monthly basis showing bedroom and bedspace occupancy levels. Eurostat also require an annual record at NUTS levels 0 to 2 of the number of establishments and bedspaces for both serviced and other accommodation categories.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                        
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 160,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Main English Occupancy Survey   
      Lot No:VB778 Lot 1

      II.2.2) Additional CPV code(s):
            75125000 - Administrative services related to tourism affairs.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: - a panel of small and medium sized hotels, who input their bedroom and bedspace occupancy data into a bespoke online portal

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:Option 1: Maintaining the output currently supplied
Option 2: Realigning to the survey outputs to solely meet the EUROSTAT occupancy requirements

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Hotels with 100 rooms or more:   
      Lot No:VB778 Lot 2

      II.2.2) Additional CPV code(s):
            75125000 - Administrative services related to tourism affairs.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: Large Hotels (100+ rooms) - Aggregated bedroom occupancy data for larger hotels, purchased from a syndicated supplier of occupancy data

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:OPTION 1: Information required to maintain the output currently supplied
OPTION 2: Information required to meet the EUROSTAT occupancy requirements

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Accommodation Census   
      Lot No:VB778 Lot 3

      II.2.2) Additional CPV code(s):
            75125000 - Administrative services related to tourism affairs.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: Accommodation Stock Audit

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: VB778 Lot 1    
   Lot Number: 1    
   Title: VB778 England Occupancy Survey Lot 1

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 18/04/2017

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             STR Global Limited
             Blue Fin Building, 110 Southwark Street, London, SE1 0TA, United Kingdom
             Tel. +44 2079221930, Email: temanuel@str.com
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 60,000          
         Total value of the contract/lot: 60,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: VB778 Lot 2    
   Lot Number: 2    
   Title: VB778 England Occupancy Survey

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 18/04/2017

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             STR Global Limited
             Blue Finn Building, 110 Southwark Street, London, SE1 0TA, United Kingdom
             Tel. +44 2079221930, Email: temanuel@str.com
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 45,000          
         Total value of the contract/lot: 45,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.3)

   Contract No: VB778 Lot 3    
   Lot Number: 3    
   Title: VB778 England Occupany Survey

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 18/04/2017

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             The Research Solution Limited
             7 Keats Avenue, Beechwood Park, Worcester, WR3 8DU, United Kingdom
             Tel. +44 1905721442, Email: chris@theresearchsolution.co.uk
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 30,000          
         Total value of the contract/lot: 30,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=253136590

   VI.4) Procedures for review

      VI.4.1) Review body
          VisitBritain
          Sanctuary Buildings, 20 Great Smith Street, Westminster, London, SW1P 3BT, United Kingdom
          Tel. +44 2075781266, Email: procurement@visitbritain.org

      VI.4.2) Body responsible for mediation procedures
          Visit Britain
          20 Great Smith Street, London, SW1P 3BT, United Kingdom
          Tel. +44 2075781266, Email: procurement@visitbritain.org

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          VisitBritain
          Sanctuary Buildings, 20 Great Smith Street, Westminster, London, SW1P 3BT, United Kingdom
          Tel. +44 2075781266, Email: procurement@visitbritain.org

   VI.5) Date of dispatch of this notice: 21/04/2017