Gas Collaboration 18: Homes for Haringey - Gas Safety, Planned Preventative and Responsive Maintenance and Replacements

UK-London: Repair and maintenance services of central heating.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Homes for Haringey Ltd, N/A
      9th Floor Alexandra House, 10 Station Road, Wood Green, London, N22 7TR, United Kingdom
      Tel. +44 2084891297, Email: procurement@homesforharingey.org, URL: http://www.homesforharingey.org, URL: http://homesforharingey.g2b.info/
      Attn: Denislava Ivanova - Head of Procurement
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./8BHHVV4T86
      Electronic Submission URL: https://www.delta-esourcing.com/respond/8BHHVV4T86

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Homes for Haringey - Gas Safety, Planned Preventative and Responsive Maintenance and Replacements
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKI12 - Inner London - East         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services of central heating. Repair and maintenance services of boilers. Gas appliance maintenance services. Central-heating installation work. Central-heating radiators and boilers and parts. Gas-fitting installation work. Fire-alarm system installation work. Solar panel roof-covering work. Homes for Haringey Ltd is an arms length management organisation wholly owned by the London Borough of Haringey and manages more than 21,000 tenanted and leasehold council owned properties. The Contract involves undertaking gas servicing, responsive repairs and boiler replacements to domestic and commercial heating appliances and heating systems.
         
      II.1.6)Common Procurement Vocabulary:
         50720000 - Repair and maintenance services of central heating.
         
         50531100 - Repair and maintenance services of boilers.
         
         50531200 - Gas appliance maintenance services.
         
         45331100 - Central-heating installation work.
         
         44620000 - Central-heating radiators and boilers and parts.
         
         45333000 - Gas-fitting installation work.
         
         45312100 - Fire-alarm system installation work.
         
         45261215 - Solar panel roof-covering work.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: All lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The overall value is approximately £6.2 million per annum over a 4 year period with the potential to extend the Contract by 2 separate one year extensions. The Contract shall comprise the following:
i) Annual gas appliance servicing and routine safety check inspection and testing for domestic and communal ("commercial") boilers;
ii) Responsive repairs to gas appliances for all properties 24 hours a day and 365 days per year and out of hours attendance on all breakdowns with a 24 hour 365 days a year emergency call out cover;
iii) Providing and operating a 24 hours a day and 365 days a year dedicated telephone number for direct contact by HFH's residents concerning servicing and breakdown call outs. This is to cover both normal and out of hours calls. Out of hours and emergency calls will result in, as a minimum, "making safe" and, if possible, an immediate fix;
iv) The Contract shall also require contractors to provide for installation works. Installation works shall cover planned preventative maintenance on current Council owned installations, the supply, installation and upgrading of boilers, radiators and heating systems including the mechanical and / or electrical services required to complete any repair / installation / upgrade;
v) The Contract will also include the works comprising alternative and renewable energy sources and systems (heat pumps, biomass, solar thermal and photovoltaic domestic installations);
vi) The servicing and installation of smoke alarms.         
         Estimated value excluding VAT: 37,200,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                           Number of possible renewals: Range between: 1 to 2                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 72 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Area East

      1)Short Description:      
      This Lot shares the common duty of delivering statutory gas safety certification, responsive repairs, planned preventative maintenance, responsive replacement of appliances and systems, planned replacement of appliances and systems. Area East comprises the geographical areas of North Tottenham; South Tottenham and the Broadwater Farm housing estate (excluding the Kenley and Northolt blocks). This Lot comprises general needs housing of diverse style, including scattered properties, semi-detached, link terraces, low-and high-rise accommodation up to and including 14 habitable floors. The stock in its entirety is served by individual domestic gas-fired central heating and hot water systems.

      2)Common Procurement Vocabulary:
         50720000 - Repair and maintenance services of central heating.
                  50531100 - Repair and maintenance services of boilers.
                  50531200 - Gas appliance maintenance services.
                  45331100 - Central-heating installation work.
                  44620000 - Central-heating radiators and boilers and parts.
                  45333000 - Gas-fitting installation work.
                  45312100 - Fire-alarm system installation work.
                  45261215 - Solar panel roof-covering work.
         
      3)Quantity Or Scope:      
      The total stock in this Lot is 7,956 dwellings. Approximate value of the common services to this Lot is £3,100,000 per year.            
         If known, estimated cost of works excluding VAT: 18,600,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 72
                                          
                  
         5)Additional Information About Lots:         
            The Contract for the Lot will start April 1 2014 and end March 31 2018 (without extension) or March 31 2019 (with one year extension) or March 31 2020 (with two year extension).      
      Lot No: 2
      Title: Area West

      1)Short Description:      
      This Lot shares the common duty of delivering statutory gas safety certification, responsive repairs, planned preventative maintenance, responsive replacement of appliances and systems, planned replacement of appliances and systems. Area West comprises the geographical areas of Hornsey and Wood Green and the Supported Housing stock. This Lot comprises general needs housing of diverse style, including scattered properties, semi-detached, link terraces, low-and high-rise accommodation up to and including 14 habitable floors. The General Needs stock is served by individual domestic gas-fired central heating and hot water systems with the exception of a single site; Garton House, N8 which has a commercially rated communal gas-fired heating and hot water system.
The Supported stock comprises a mix of scattered properties with individual gas systems and low-rise accommodation blocks with communal heating systems.

      2)Common Procurement Vocabulary:
         50720000 - Repair and maintenance services of central heating.
                  50531100 - Repair and maintenance services of boilers.
                  50531200 - Gas appliance maintenance services.
                  45331100 - Central-heating installation work.
                  44620000 - Central-heating radiators and boilers and parts.
                  45333000 - Gas-fitting installation work.
                  45312100 - Fire-alarm system installation work.
                  45261215 - Solar panel roof-covering work.
         
      3)Quantity Or Scope:      
      The total stock in this Lot is General Needs: 7,911 dwellings. The total stock of the Supported Housing element is 1,377 split approximately 50%/50% between scattered properties and accommodation blocks. Approximate value of the common services to this Lot is £3,100,000 per year.            
         If known, estimated cost of works excluding VAT: 18,600,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 72
                                          
                  
         5)Additional Information About Lots:         
            The Contract for the Lot will start April 1 2014 and end March 31 2018 (without extension) or March 31 2019 (with one year extension) or March 31 2020 (with two year extension).         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Parent Company Guarantee and / or Bond. Collateral warranty in favour of London Borough of Haringey.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details will be set out in the tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Individual bidder or joint bid will be considered. Joint and several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Performance in accordance with particular output based standards and Key Performance Indicators will be required.
All will be specified in the Tender Documents.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed Pre-Qualification Questionnaire. The Questionnaire is available from the Delta website (see Section VI.3 Additional Information) and must be submitted in accordance with the provisions set out in the Pre-Qualification Questionnaire by the date stipulated at Section IV.3.4.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed Pre-Qualification Questionnaire. The Questionnaire is available from the Delta website (see Section VI.3 Additional Information) and must be submitted in accordance with the provisions set out in the Pre-Qualification Questionnaire by the date stipulated at Section IV.3.4.         
         Minimum Level(s) of standards possibly required:
         In order to be considered for these Contracts the applicant must have a minimum annual turnover of 3 times the annual value of the Lot i.e. £9.3 million. Full details are set out in the Pre-Qualification Questionnaire. In addition to meeting minimum levels, only the highest scoring 6-8 applicants will be invited to tender.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed Pre-Qualification Questionnaire. The Questionnaire is available from the Delta website (see Section VI.3 Additional Information) and must be submitted in accordance with the provisions set out in the Pre-Qualification Questionnaire by the date stipulated at Section IV.3.4.         
         Minimum Level(s) of standards possibly required:
         Organisations must be registered and certified with Gas Safe as administered by Capita; see www.gassaferegister.co.uk (or of European equivalent). Full details are set out in the Pre-Qualification Questionnaire. In addition to meeting minimum levels, only the highest scoring 6-8 applicants will be invited to tender.      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 6 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         In accordance with the provisions of Directive 2004/18/EC. Those meeting minimum standards and scoring the highest overall to place them in the top 6-8 applicants.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Tender 18      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 21/06/2013

         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 01/07/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 19/08/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: 1)The Contracting authority is Homes for Haringey Ltd which has responsibility for day-to-day management and control of the London Borough of Haringey's housing stock.
2) The selection process will have a balanced weighting between quality and price as detailed in the tender documents.
3) The Contracting Authority has a duty to deliver Best Value and Performance Improvement in accordance with the UK-Local Government Act 1999 and the UK Audit Commission Act 1988. The requirements under these 2 UK Acts have been considered and reflected in the Contracting Authority's tender evaluation criteria and weightings.
4) Applicants are advised that TUPE may apply to the existing employees engaged on the current contracts; relevant details will be included within the tender.
5) The Contractor will be required as a condition of contract to comply with the Contracting Authority's Contract regulations.
6) Where more than one organisation from the same group of companies wishes to submit an expression of interest, only one organisation should be considered for shortlisting. In the event of more than one organisation for the same group of companies being eligible for shortlisting, all but one of the organisations will be requested to withdraw. The decision on which organisations withdraw will be left to the organisations involved.
7) You must obtain the pre-qualification questionnaire from Delta e-sourcing. if you experience any technical difficulties please contact Delta helpdesk on +448452707050, or email helpdesk@delta-esourcing.com.
8) Homes for Haringey Ltd will pursue social value considerations as part of this procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./P262ERQYCP

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/P262ERQYCP
GO-2013523-PRO-4826142 TKR-2013523-PRO-4826141
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Court of Justice
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 2079477000

      VI.4.2)Lodging of appeals: In accordance with Regulation 32 (Information about Contract Award Procedures), Regulation 32A (Standstill Period), Regulation 47 and Regulations 47D to 47N (inclusive) of the Public Contracts Regulations 2006 (as amended).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 23/05/2013

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Ridge and Partners LLP
      Beaumont House, 59 High Street, Theale, Reading, RG7 5AL, United Kingdom
      Tel. +44 1189323088, Fax. +44 1993815002, Email: ojeu@ridge.co.uk, URL: www.ridge.co.uk
      Attn: Team 209   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Ridge and Partners LLP
      Beaumont House, 59 High Steet, Theale, Reading, RG7 5AL, United Kingdom
      Tel. +44 1189323088, Fax. +44 1993815002, Email: ojeu@ridge.co.uk, URL: www.ridge.co.uk
      Attn: Team 209   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Ridge and Partners LLP
      59 High Street, Reading, United Kingdom
      URL: https://www.delta-esourcing.com/respond/8BHHVV4T86