Bip Buyer de-activated users: Hosted Electronic Sales Service

Bip Buyer de-activated users is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Hosted Electronic Sales Service
Notice type:	Contract Notice
Authority:	Bip Buyer de-activated users
Nature of contract:	Services
Procedure:	Open
Short Description:	The Forestry Commission wishes to replace its current in-house electronic timber sales system, eSales, with a hosted sales solution. In addition to providing the current eSales functionality, the Forestry Commission wishes to expand the capability of its timber sales system into open ascending price auctions (English Auctions) and the processing of long term timber contracts. There is also a need to develop web-based sales of Niche Market Timber products as well as the expansion of web-based sales to Sundry products such as Permits and other goods and services normally purchased by individuals. We are seeking a partner to develop these solutions who will host the software on their infrastructure for use by our internal staff and our Customers (Bidders). The partner must have proven experience in the market The scope of this exercise therefore covers the ability to sell our timber electronically by sealed Tender and English Auctions to industry and to sell other products and services by catalogue-based solutions to both industry and individual consumers. All transactions must have the ability to have data interfaced both to and from existing FC systems (that are mainly Oracle-based). Note: FC has an existing contract for an e-Tendering service for its procurement activities therefore the scope of this exercise is limited to sales activity only.
Published:	26/01/2016 14:52

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Edinburgh: Software programming and consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Forestry Commisson
      231 Corstorphine Road, Edinburgh, EH12 7AT, United Kingdom
      Email: procurement.services@forestry.gsi.gov.uk

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Other: Forestry

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Hosted Electronic Sales Service
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
         Service Category: 27

         Region Codes: UKM25 - Edinburgh, City of
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

      II.1.5)Short description of the contract or purchase:
      Software programming and consultancy services. IT services: consulting, software development, Internet and support. Programming services of packaged software products. System and support services. Software-related services. Custom software development services. The Forestry Commission wishes to replace its current in-house electronic timber sales system, eSales, with a hosted sales solution. In addition to providing the current eSales functionality, the Forestry Commission wishes to expand the capability of its timber sales system into open ascending price auctions (English Auctions) and the processing of long term timber contracts. There is also a need to develop web-based sales of Niche Market Timber products as well as the expansion of web-based sales to Sundry products such as Permits and other goods and services normally purchased by individuals. We are seeking a partner to develop these solutions who will host the software on their infrastructure for use by our internal staff and our Customers (Bidders). The partner must have proven experience in the market

The scope of this exercise therefore covers the ability to sell our timber electronically by sealed Tender and English Auctions to industry and to sell other products and services by catalogue-based solutions to both industry and individual consumers. All transactions must have the ability to have data interfaced both to and from existing FC systems (that are mainly Oracle-based). Note: FC has an existing contract for an e-Tendering service for its procurement activities therefore the scope of this exercise is limited to sales activity only.

      II.1.6)Common Procurement Vocabulary:
         72200000 - Software programming and consultancy services.

         72000000 - IT services: consulting, software development, Internet and support.

         72210000 - Programming services of packaged software products.

         72250000 - System and support services.

         72260000 - Software-related services.

         72230000 - Custom software development services.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided

      II.2.2)Options: Not Provided
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
         Duration in months: 72 (from the award of the contract)

   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:

         Information and formalities necessary for evaluating if requirements are met:
         We will carry out an analysis of information supplied in this section for the preferred bidder only

Bidder Guidance
In the event that analysis of your financial position determines that additional measures are necessary in order to provide adequate assurance of your financial strength, you may or may not be required to provide either a parent company guarantee or a bank guarantee.

      III.2.3)Technical capacity
         Technical capacity - means of proof required
         Not Provided
      III.2.4)Information about reserved contracts: Not Provided
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CP2015/06
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 04/03/2016


      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 15/03/2016

      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Edinburgh:-Software-programming-and-consultancy-services./N24FXGQY5M

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/N24FXGQY5M
GO-2016126-PRO-7633131 TKR-2016126-PRO-7633130

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 26/01/2016

ANNEX A

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View Award Notice

UK-Edinburgh: Software programming and consultancy services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Forestry Commisson
       231 Corstorphine Road, Edinburgh, EH12 7AT, United Kingdom
       Email: procurement.services@forestry.gsi.gov.uk
       Main Address: https://www.bipsolutions.com
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Forestry

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Hosted Electronic Sales Service
      Reference number: Not Provided

      II.1.2) Main CPV code:
         72200000 - Software programming and consultancy services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Forestry Commission wishes to replace its current in-house electronic timber sales system, eSales, with a hosted sales solution. In addition to providing the current eSales functionality, the Forestry Commission wishes to expand the capability of its timber sales system into open ascending price auctions (English Auctions) and the processing of long term timber contracts. There is also a need to develop web-based sales of Niche Market Timber products as well as the expansion of web-based sales to Sundry products such as Permits and other goods and services normally purchased by individuals. We are seeking a partner to develop these solutions who will host the software on their infrastructure for use by our internal staff and our Customers (Bidders). The partner must have proven experience in the market

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 284,448

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            72200000 - Software programming and consultancy services.
            72000000 - IT services: consulting, software development, Internet and support.
            72210000 - Programming services of packaged software products.
            72250000 - System and support services.
            72260000 - Software-related services.
            72230000 - Custom software development services.

      II.2.3) Place of performance
      Nuts code:
      UKM25 - Edinburgh, City of

      Main site or place of performance:
      Edinburgh, City of


      II.2.4) Description of the procurement: The Forestry Commission wishes to replace its current in-house electronic timber sales system, eSales, with a hosted sales solution. In addition to providing the current eSales functionality, the Forestry Commission wishes to expand the capability of its timber sales system into open ascending price auctions (English Auctions) and the processing of long term timber contracts. There is also a need to develop web-based sales of Niche Market Timber products as well as the expansion of web-based sales to Sundry products such as Permits and other goods and services normally purchased by individuals. We are seeking a partner to develop these solutions who will host the software on their infrastructure for use by our internal staff and our Customers (Bidders). The partner must have proven experience in the market

      II.2.5) Award criteria:
      Quality criterion - Name: Desirable Functionality / Weighting: 10
      Quality criterion - Name: Solution Design & Architecture / Weighting: 15
      Quality criterion - Name: Implementation / Weighting: 30
      Quality criterion - Name: Support & Service Level / Weighting: 10
      Quality criterion - Name: Exit Management / Weighting: 5

      Cost criterion - Name: Price / Weighting: 30


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Users of the current service are Forestry Commission (FC) and Natural Resources Wales (NRW). Whilst the contract will be between FC and the solution provider we intend to extend use of the service to NRW, who will subsequently take on management of their part of the service directly with the service provider. The FC itself is undertaking structural changes which in future will result in the service being split to accommodate future Scotland and England organisations.

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CP2016/06
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/05/2016

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             BiP Solutions Ltd
             Medius, 60 Pacific Quay, Glasgow, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 350,000
         Total value of the contract/lot: 284,448
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/05/2016

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             BiP Solutions Ltd
             Medius, Pacific Quay, Glasgow, United Kingdom
             NUTS Code: UKM
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 284,448
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: Users of the current service are Forestry Commission (FC) and Natural Resources Wales (NRW). Whilst the contract will be between FC and the solution provider we intend to extend use of the service to NRW, who will subsequently take on management of their part of the service directly with the service provider. The FC itself is undertaking structural changes which in future will result in the service being split to accommodate future Scotland and England organisations.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=208274485

   VI.4) Procedures for review

      VI.4.1) Review body
          Head of Procurement Forestry Commission
          231 Corstorphine Road, Edinburgh, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 28/06/2016