Derby Homes Ltd: Supply of Clothing and Protective Footwear

UK-Derby: Occupational clothing, special workwear and accessories.
Section I: Contracting Authority
      I.1) Name and addresses
             Derby Homes
             The Council House, Corporation Street, Derby, DE1 2FT, United Kingdom
             Tel. +44 1332888587, Email: jeff.wells@derbyhomes.org
             Contact: Jeff Wells
             Main Address: www.derbyhomes.org
             NUTS Code: UKF11
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Derby:-Occupational-clothing%2C-special-workwear-and-accessories./M6BA8DT4Z5
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/M6BA8DT4Z5 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Supply of Clothing and Protective Footwear       
      Reference Number: DH16008
      II.1.2) Main CPV Code:
      18100000 - Occupational clothing, special workwear and accessories.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Derby Homes’ is looking to enter into a formal agreement for the purchase of Clothing and Footwear for 9 years (2016 to 2025), divided as follows:
•Operatives Work Wear;
•Corporate Work Wear; and
•Protective Footwear
More details are given in the Tender Documents.       
      II.1.5) Estimated total value:
      Value excluding VAT: 400,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      18100000 - Occupational clothing, special workwear and accessories.
      18222000 - Corporate clothing.
      18830000 - Protective footwear.
      
      II.2.3) Place of performance:
      UKF11 Derby
      
      II.2.4) Description of procurement: Derby Homes’ is looking to enter into a formal agreement for the purchase of Clothing and Footwear for 9 years (2016 to 2025), divided as follows:
•Operatives Work Wear;
•Corporate Work Wear; and
•Protective Footwear
More details are given in the Tender Documents.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 400,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 108       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Derby Homes wishes to standardise its corporate identity, as much as possible, across the entire workforce. In order to do this certain garments in this tender must be priced for in accordance to the manufacturer name and model number listed. However, where an equivalent garment can be suggested by a bidder they can give full details in a separate document of the item(s) that are regarded as an "equivalent", the specification which makes it an equivalent and the cost of the item taking into account the quantities required. Derby Homes will then give full consideration to the recommendations.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: As part of the tender process Derby Homes will be holding an open day on Tuesday 14th June 2016 at 839 London Road, Derby, DE24 8UZ between 9am and 3pm to discuss this tender opportunity.
The aim of the open day is:
•to reach as many potential bidders as possible;
•to clarify anything on the tendering portal which companies may not be familiar with; and
•to encourage small to medium sized companies (SMEs) to come and meet us to discuss the opportunity, tender procedure, timescales etc.
Please note: Bidders attending the open day will not gain any preferential treatment or scoring. Each submission will be taken on its own merits and marked accordingly.
Bidders unable to attend the open day will not be disadvantaged in any way.
There is no requirement on organisations to bring items of clothing to the Open Day. These will be evaluated through the tender submissions, Interviews and Site Visits.
Part of the Tender Evaluation will include the bidder attending one or more interviews in order to clarify and fine-tune the bids and proposals.
Derby Homes will conduct one or more Site Visits as part of the tender evaluation process in order to clarify and fine-tune the bids and proposals.
Full details are given in the Tender Documents.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Groupings of economic operators may either (at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      It is a requirement under this contract that the successful bidder must be able to provide a local counter service. Derby Homes have approximately 150 operatives and office staff whose clothing requirements will be purchased under this contract. In order for Derby Homes to comply with Health & Safety Regulations, its operatives must have access to appropriate protective footwear and worn or inappropriate footwear must be replaced in the shortest timescale possible. Derby Homes do not have any storage facilities for these items and so the successful supplier must be able to keep sufficient stock so as to provide an immediate replacement item of footwear, to the specification required, for immediate purchase from a counter within the City of Derby boundary.
Organisations will need to give comprehensive details as to how they will provide this service by submission of Method Statements which will then be reinforced by attending both an interview and by a Site Visit to the proposed service counter.
Full details of any conditions are set out in the tender documents. These may include conditions relating to environmental and social requirements.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 04/07/2016 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 05/07/2016
         Time: 10:00
         Place:
         Derby
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Derby Homes are an Arms Length Management Organisation (ALMO) responsible for the upkeep of approximately 13,500 council properties (houses, flats and bungalows) along with other council non-housing stock (e.g. certain public buildings - schools etc) and other stock for specialist housing groups.
The total quantity or scope of the value of goods to be purchased through the contract to be awarded at the conclusion of the tender process is approximately £400,000.
The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Occupational-clothing%2C-special-workwear-and-accessories./M6BA8DT4Z5

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/M6BA8DT4Z5
   VI.4) Procedures for review
   VI.4.1) Review body:
             See VI.4.3 below
       Derby, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The contracting authority will incorporate a minimum 10 calendar day standstill period from the day information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved part first knew, or ought to have known, that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be "ineffective".    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 03/06/2016

Annex A