Kettering General Hospital NHS Foundation Trust: Building Management System (Maintenance of)

UK-Kettering: Facilities management services for computer systems maintenance.
Section I: Contracting Authority
      I.1) Name and addresses
             Kettering General Hospital NHS Foundation Trust, United Kingdom
             https://www.kgh.nhs.uk/, Kettering, NN16 8UZ, United Kingdom
             Tel. +44 1536491592, Email: david.roberts56@nhs.net
             Contact: David Roberts
             Main Address: https://www.kgh.nhs.uk/, Address of the buyer profile: https://www.kgh.nhs.uk/
             NUTS Code: UKF2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: NHS Trust
      I.5) Main activity
            Health

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Building Management System (Maintenance of)       
      Reference Number: 615087107
      II.1.2) Main CPV Code:
      72514300 - Facilities management services for computer systems maintenance.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Maintenance and upkeep of Kettering General Hospital's Building Management System.

This contract is led and owned by Kettering General Hospital NHS Foundation Trust. We are now within a group model with Northampton General Hospital and therefore this contract is open to Northampton General Hospital to join during
the contract period       
      II.1.5) Estimated total value:
      Value excluding VAT: 400,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKF2 Leicestershire, Rutland and Northamptonshire
      
      II.2.4) Description of procurement: Upkeep and maintenance of Kettering General Hospital's Building Management System.

SCOPE OF WORKS
2.01This specification is for the provision of Building Management System (BMS) maintenance service and support contract, for Kettering General Hospital.
2.02The contract shall be for a period of 3 years with the opportunity to extend for a further 1+1 additional years
2.03The contract essentially is in 2 parts:-
2.03.01 Part 1 - Fully comprehensive maintenance agreement, to including the following:-
Electrical/Control panel maintenance
On-Site BMS supervising PC and associated equipment maintenance
BMS Hardware maintenance
BMS Software maintenance
Provide remote monitoring services as required and work closely with estates officers to develop reporting software for energy management.
Provide on-site attendance, for 2 days per week, 7.5 hours per day between the hours of 06:00 till 20:00 to monitor and manage day to day activity of the BMS. This will be subject to change throughout the contract as Kettering General Hospital reserve the right to increase/de-crease site attendance. Additional hourly rate to be given for increase of days.
Provide a helpdesk /support service. e.g. to monitor/action critical BMS alarms, and give advice as required.
Provide BMS advice and commissioning as required to designers and contractors for new projects.
Provide out-of hours call-out assistance, 24 hours a day, 7 days a week with a maximum 1 hour response time
To provide maintenance reports as per section 3.00
To provide on-going on the job training for KGH maintenance staff in the field regarding replacement actuators etc.
2.03.02 Part 2 - Building Management System Survey Update:-
Carry out a full site survey to review all current building and engineering control arrangements in all Plant Rooms, Electrical Sub Stations, Metering stations etc for the existing Satchwell and Siemens systems.
Validate and update existing documentation and assets, giving details of all equipment, including a updated condition report, including photographs, of the inside and outside of all Electrical Control Panels, and give a condition ranking in the following format.
To supply report detailing the basis of the specification document to the conversion of the existing Satchwell BMS control systems in line with the current recently installed software system.
•Condition A=As New
•Condition B=Good Condition - Normal Maintenance
•Condition C=Poor Condition – need to be overhauled
•Condition D=Very poor Condition – needs to be replaced
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 400,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Potentially following two one year extension options after year three.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/M32NM32YBE       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Listed in the ITT    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/09/2021 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 13/09/2021
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Between three to five years depending on extension periods
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Kettering:-Facilities-management-services-for-computer-systems-maintenance./M32NM32YBE

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/M32NM32YBE
   VI.4) Procedures for review
   VI.4.1) Review body:
             Kettering General Hospital NHS Foundation Trust
       https://www.kgh.nhs.uk/, Kettering, NN16 8UZ, United Kingdom
       Email: david.roberts56@nhs.net
       Internet address: https://www.kgh.nhs.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 11/08/2021

Annex A