Shropshire Council: RMCB 035 – Security Guarding and Lone Working Services

UK-Shrewsbury: Security services.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement
             Main Address: www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Security-services./JH8Q4G8Z57
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/JH8Q4G8Z57 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/JH8Q4G8Z57
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: RMCB 035 – Security Guarding and Lone Working Services       
      Reference Number: RMCB 035
      II.1.2) Main CPV Code:
      79710000 - Security services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Enquiries are sought from suitably qualified and experienced contractors in respect of a contract for security guarding services at Shropshire Council sites. The contract will commence on 1st April 2021 for a period of up to 4 years.
It is Shropshire Council’s intention to award this contract to one contractor. The successful contractor shall provide a 24 hour 365 day emergency service for the duration of this contract (including bank and public holidays). The contract shall comprise the annual key holding service for Shropshire Council premises including car parks, park & ride, schools and external clients along with mobile patrolling and static guarding, opening/closing of premises throughout the whole of Shropshire. This contract may also include the monitoring and response for lone workers.       
      II.1.5) Estimated total value:
      Value excluding VAT: 682,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: Enquiries are sought from suitably qualified and experienced contractors in respect of a contract for security guarding services at Shropshire Council sites. The contract will commence on 1st April 2021 for a period of up to 4 years.

It is Shropshire Council’s intention to award this contract to one contractor. The successful contractor shall provide a 24 hour 365 day emergency service for the duration of this contract (including bank and public holidays). The contract shall comprise the annual key holding service for Shropshire Council premises including car parks, park & ride, schools and external clients along with mobile patrolling and static guarding, opening/closing of premises throughout the whole of Shropshire. This contract may also include the monitoring and response for lone workers.

The successful contractor must be an Approved Contractor of the Security Industry Authority or EU equivalent for the duration of the contract and must be audited in line to the current British Standards BS10800:2020, BS7499:2020, BS7984-3:2020, BS7858:2019, BS7984-1:2016 and BS7984-2:2014. Any sub-contracting must get written approval prior to implementation of the service and failure to comply may result in termination of the contract

The majority of the service will be keyholding for both intruder alarms and fire alarms at Shropshire Council properties (including 84 Shropshire Council retained schools, which may be subject to change) throughout the whole geographic area of Shropshire. Individual premise managers determine whether the keyholding service is required at their site. Keyholding contracts will be between the security guarding company and individual Shropshire Council properties. The security guarding company is responsible for the setting up, the management and associated works as and when requested by the individual properties. The current contracts between the existing security guarding provider and individual properties will continue to run to the end of their term.

For schools each keyholding contract shall be up to a maximum of two years and reviewed thereafter. The current contracts between the existing security guarding provider and individual school properties will continue to run to the end of their term. When the present keyholding contracts expire, the successful contractor may be invited to continue the keyholding service at the schools concerned.

For Shropshire Council buildings and car parks/park & ride the contract will be as per the specification for the duration of the contract.

The requirement of both mobile, static guarding and opening/closing along with lone working monitoring and response will be intermittent and only when required. The contracts for this work shall be between the security guarding company and individual Shropshire Council properties (including 84 Shropshire Council retained schools, which may be subject to change) and only be for the period required by the premise manager. The security guarding company is responsible for the setting up, the management and associated works as and when requested by the individual properties.

This contract will also include car parks along with park and ride facilities within the Shropshire area. The locking/unlocking of gates/barriers will also be as & when required.

Applicants should note that it is considered that the Employee ‘Transfer of Undertakings (Protection of Employment) Regulations ‘2006 (‘TUPE’) as amended in 2014 will apply to this contract. Applicants are advised to seek their own legal advice about the practicality of these regulations.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 682,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2021 / End: 31/03/2025       
      This contract is subject to renewal: Yes       
      Description of renewals: 4 years
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/JH8Q4G8Z57       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      See tender documentation.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      See tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :       
      See tender documentation.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      See tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :          
      See tender documentation.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession          
      Execution of the service is reserved to a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      See tender documentation.    
      III.2.2) Contract performance conditions       
      See tender documentation.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/03/2021 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 11/03/2021
         Time: 12:00
         Place:
         Shrewsbury
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 4 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Security-services./JH8Q4G8Z57

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/JH8Q4G8Z57
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992
   VI.5) Date Of Dispatch Of This Notice: 09/02/2021

Annex A