Stevenage Borough Council: Building Compliance Framework 2014

UK-Stevenage: Repair and maintenance services of building installations.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Stevenage Borough Council
      Daneshill House, Danestrete, Stevenage, SG1 1HN, United Kingdom
      Tel. +44 1438242153, Email: procurement@stevenage.gov.uk, URL: http://www.stevenage.gov.uk/, URL: http://supplyhertfordshire.g2b.info/hpf/
      Contact: John Ford, Attn: John Ford
      Electronic Access URL: http://supplyhertfordshire.g2b.info/hpf/
      Electronic Submission URL: http://supplyhertfordshire.g2b.info/hpf/

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Building Compliance Framework 2014
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKH - EAST OF ENGLAND         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a dynamic purchasing system                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services of building installations. Stevenage Borough Council is leading on a framework contract seeking a single suitably qualified contractor for the provision of regular compliance servicing and related maintenance of Fire, Water, Electrical, Gas, Air Conditioning and minor building maintenance and inspection works, to mainly non-housing properties situated within the geographical areas of the client districts. Premises include Community Centres, Sports Pavilions, Chapels, Offices, Depots, Workshops and the like, which will be serviced by a dedicated multiskilled workforce, which will be predominantly directly employed by the service provider.

The £40 million framework value is an estimated figure. The first call offs within the Hertfordshire area are estimated at approximately £4 million and thereafter the framework is being offered to local authorities within the East of England including the London Borough's which are estimated to make up the final value of £40 million.
         
      II.1.6)Common Procurement Vocabulary:
         50700000 - Repair and maintenance services of building installations.
            BA09-6 - Gas
            KA09-6 - For the treatment of water
            CB15-6 - Mechanical
            CB10-1 - Electrically powered
            CB01-4 - Electrically heated
            CB16-9 - Mechanical and electrical
            CA04-2 - Fireproof/flameproof
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The framework contract will be for four years from 01/04/14 to 31/03/18. The contract will be open for call offs from local authorities in the East of England which are listed at the following web address: http://www.eelga.gov.uk/corporate/lg-east.aspx. The contract is also open to the County Councils in the Eastern region which include: Bedfordshire County Council, Cambridgeshire County Council, Essex County Council, Hertfordshire County Council, Norfolk County Council and Suffolk County Council. The framework is open to all members of Supply Hertfordshire listed on the following web address: http://supplyhertfordshire.g2b.info/hpf/members.shtml and all London local authorities listed on the following web address: http://www.londoncouncils.gov.uk/londonfacts/londonlocalgovernment/londonmapandlinks         
         Estimated value excluding VAT: 40,000,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2014
         Completion: 31/03/2018

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The right is reserved to require a parent company guarantee and/or suitable performance bond or bank guarantee to secure and advance payments/warranty or maintenance as appropriate/performance of the services.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment to the supplier will be on Pounds Sterling and will normally be required to be made by means of electronic transfer. Full detail will be given in the invitation to tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      It is required that any contract awarded be entered into by a single legal entity on the part of the successful tenderer. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the contract.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As detailed in the pre-qualification questionnaire      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the pre-qualification questionnaire         
         Minimum Level(s) of standards possibly required:
         As detailed in the pre-qualification questionnaire
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the pre-qualification questionnaire         
         Minimum Level(s) of standards possibly required:
         As detailed in the pre-qualification questionnaire      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5         
         Objective Criteria for choosing the limited number of candidates:
         As detailed in the pre-qualification questionnaire   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Building Compliance Framework 2014      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 23/05/2013
         Time: 14:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 23/07/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: In a restricted process the number of parties invited to tender is subject to pre-qualification. The Council reserve the right not to award any contract and to terminate the procurement at any stage. The Councils accept no responsibility for any costs of preparation or submission of tenders.

To participate in this tender opportunity you will need to either click on the links to Delta below or follow these instructions :

Step 1: Register with Supply Hertfordshire.
You will need to register on http://supplyhertfordshire.g2b.info/hpf/ you will then be issued with a user nameand password. (If you have already registered with Delta or Supply Hertfordshire please follow the link above where you can log on with your existing user name, if you have registered and forgotten your user name and password please click on the forgotten password link below the login box. Please keep your user name and password secure and do not pass it to any third parties.

Step 2: Completing your PQQ
To complete the PQQ for this tender you will need to go to the Response Manager area and enter the access code: J474225T82. You will then be able to download the PQQ and complete. The PQQ will be available from the Delta system as soon as the OJEU contract reference has been confirmed. Any supporting documents should be cross referenced to the relevant question. If the Council requires further information concerning your application your organisation will be contacted, however please ensure that you provide full details and answer all questions as the Councils reserve the right not to ask applicants for further information or clarification.

Step 3. Uploading your completed PQQ
Once you have completed your PQQ for this tender exercise you must 'upload' your completed response into the tender box (Access Code: J474225T82). Please make sure you have submitted your completed PQQ to the correct Access Code and give yourself sufficient time to carry out the upload. The Councils will not be held accountable for any errors made in submitting your completed PQQ. If you are experiencing problems please contact the Delta Helpdesk via E-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9am - 5pm for assistance.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stevenage:-Repair-and-maintenance-services-of-building-installations./J474225T82

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J474225T82
GO-2013422-PRO-4749753 TKR-2013422-PRO-4749752
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Please see section VI 4.2
      ., ., ., United Kingdom

      Body responsible for mediation procedures:
               Please see section VI 4.2
         ., ., ., United Kingdom

      VI.4.2)Lodging of appeals: Precise information on deadline (s) for lodging of any appeal is given by the Remedies Directive (2007/66/EC) also known as the Public Contracts (Amendment)Regulations 2009 (SI2009/2992).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 22/04/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Information detailed under II.1.1 - Quantity or Scope of Contract
      As above, As above, United Kingdom