Colchester Borough Council is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Grounds Maintenance |
Notice type: | Contract Notice |
Authority: | Colchester Borough Council |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | Provision of grounds maintenance services throughout the Borough of Colchester, comprising: Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection Site security for the parks and crematorium Sports ground maintenance Cemetery and crematorium maintenance– including burials Types of site: Parks and open spaces, including the award winning Castle Park and High Woods Country Park Closed churchyards and heritage sites Cemetery and Crematorium Housing areas- including sheltered and assisted accommodation Sports grounds – including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass) Highway verges and roundabouts Allotments The contract will have an initial term of seven (7) years and seven (7) months, with provision to extend for a single period of three (3)years, at the discretion of the Council. The Council reserves the right to collaborate with other local authorities or agencies within Essex or Suffolk for the purpose of inclusion within this contract at a later date. During the resulting contract period, the successful bidder(s) may be required to work with the Council to undertake an options appraisal for the development of a Trading Company (eg, joint venture or similar) to provide the services included in this notice. |
Published: | 06/08/2015 16:47 |
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Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Colchester Borough Council
Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom
Email: procurement.control@colchester.gov.uk, URL: www.colchester.gov.uk
Attn: Alison Shaw
Electronic Access URL: https://www.delta-esourcing.com/respond/HY5KEH5568
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27
Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Grounds maintenance services. Planting and maintenance services of green areas. Hedge trimming. Sports fields maintenance services. Grave-digging work. Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the parks and crematorium
Sports ground maintenance
Cemetery and crematorium maintenance– including burials
Types of site:
Parks and open spaces, including the award winning Castle Park and High Woods Country Park
Closed churchyards and heritage sites
Cemetery and Crematorium
Housing areas- including sheltered and assisted accommodation
Sports grounds – including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass)
Highway verges and roundabouts
Allotments
The contract will have an initial term of seven (7) years and seven (7) months, with provision to extend for a single period of three (3)years, at the discretion of the Council.
The Council reserves the right to collaborate with other local authorities or agencies within Essex or Suffolk for the purpose of inclusion within this contract at a later date.
During the resulting contract period, the successful bidder(s) may be required to work with the Council to undertake an options appraisal for the development of a Trading Company (eg, joint venture or similar) to provide the services included in this notice.
II.1.6)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
77320000 - Sports fields maintenance services.
45112410 - Grave-digging work.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: One or more lots
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Not Provided
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 01/04/2016
Completion: 31/10/2023
Information About Lots
Lot No: 1
Title: Green Spaces
1)Short Description:
Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the parks excluding Castle Park
Sports ground maintenance
Types of site:
Parks and open spaces, excluding Castle Park and adjacent area
Closed churchyards and heritage sites
Housing areas- including sheltered and assisted accommodation
Sports grounds – including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass)
Highway verges and roundabouts
Allotments
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
77320000 - Sports fields maintenance services.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Lot No: 2
Title: Castle Park
1)Short Description:
Provision of grounds maintenance services for the award winning Castle Park and adjacent area, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the park
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Lot No: 3
Title: Cemetery & Crematorium
1)Short Description:
Provision of grounds maintenance services for the Cemetery & Crematorium, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the crematorium
Cemetery and crematorium maintenance– including burials
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
45112410 - Grave-digging work.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Lot No: 4
Title: Green Spaces and Castle Park
1)Short Description:
Combination of services required for Lot 1 and Lot 2
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
77320000 - Sports fields maintenance services.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Lot No: 5
Title: Green Spaces and Cemetery & Crematorium
1)Short Description:
Combination of services required for Lot 1 and Lot 3
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
77320000 - Sports fields maintenance services.
45112410 - Grave-digging work.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Lot No: 6
Title: Castle Park and Cemetery & Crematorium
1)Short Description:
Combination of services required for Lot 2 and Lot 3
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
45112410 - Grave-digging work.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Lot No: 7
Title: Green Spaces, Castle Park and Cemetery & Crematorium
1)Short Description:
Full requirement of services as per Lot 1, Lot 2 and Lot 3
2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
77320000 - Sports fields maintenance services.
45112410 - Grave-digging work.
3)Quantity Or Scope: Not Provided
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
5)Additional Information About Lots: Not Provided
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Not Provided
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Information and formalities necessary for evaluating if requirements are met:
These requirements are provided in the Pre Qualification Questionnaire and Tender Documents
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
These requirements are provided in the Pre Qualification Questionnaire and Tender Documents
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: No
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5 and maximum number: 8
Objective Criteria for choosing the limited number of candidates:
As detailed in the PQQ documentation
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: 0003-CBC
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: No
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 07/09/2015
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender..
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Grounds-maintenance-services./HY5KEH5568
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/HY5KEH5568
GO-201586-PRO-6898138 TKR-201586-PRO-6898137
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
The Royal Courts of Justice
Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.2)Lodging of appeals: Not Provided
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 06/08/2015
ANNEX A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
Title: UK-Colchester: Grounds maintenance services.
I.1)Name, Addresses and Contact Point(s):
Colchester Borough Council
Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom
Email: procurement@colchester.gov.uk, URL: www.colchester.gov.uk
Attn: Alison Shaw
Electronic Access URL: https://www.delta-esourcing.com/respond/HY5KEH5568
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance
II.1.2)Type of contract and location of works:
SERVICES
Service Category: 27
Do you agree to the publication of this notice?: Yes
Region Codes: UKH3 - Essex
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Grounds maintenance services. Planting and maintenance services of green areas. Hedge trimming. Sports fields maintenance services. Grave-digging work. Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the parks and crematorium
Sports ground maintenance
Cemetery and crematorium maintenance– including burials
Types of site:
Parks and open spaces, including the award winning Castle Park and High Woods Country Park
Closed churchyards and heritage sites
Cemetery and Crematorium
Housing areas- including sheltered and assisted accommodation
Sports grounds – including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass)
Highway verges and roundabouts
Allotments
The contract will have an initial term of seven (7) years and seven (7) months, with provision to extend for a single period of three (3)years, at the discretion of the Council.
The Council reserves the right to collaborate with other local authorities or agencies within Essex or Suffolk for the purpose of inclusion within this contract at a later date.
During the resulting contract period, the successful bidder(s) may be required to work with the Council to undertake an options appraisal for the development of a Trading Company (eg, joint venture or similar) to provide the services included in this notice.
II.1.5)Common procurement vocabulary:
77314000 - Grounds maintenance services.
77310000 - Planting and maintenance services of green areas.
77342000 - Hedge trimming.
77320000 - Sports fields maintenance services.
45112410 - Grave-digging work.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Value: 12,559,372
Currency: GBP
Excluding VAT: Yes
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
Price - 60
Technical/Quality - 40
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: 0003-CBC
IV.3.2)Previous publication(s) concerning the same contract: Yes
Contract notice
Notice number in OJ: 2015/S 153 - 282788 of 06/08/2015
Section V: Award Of Contract
1: Award And Contract Value
Contract No: 0003 - CBC
V.1)Date Of Contract Award: 01/03/2016
V.2) Information About Offers
Number Of Offers Received: 8
Number Of Offers Received By Electronic Means: 0
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: The Landscape Group Ltd
Postal address: Landscape House, 3 Rye Hill Office Park,, Birmingham Road, Allesley
Town: Coventry
Postal code: CV5 9AB
Country: United Kingdom
Email: mallen@thelandscapegroup.co.uk
V.4)Information On Value Of Contract
Initial estimated total value of the contract
Value: 12,559,372
Currency: GBP
V.5)Information about subcontracting:
The contract is likely to be subcontracted: No
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.2)Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender..
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=194037715
GO-201638-PRO-7868264 TKR-201638-PRO-7868263
VI.3.1)Body responsible for appeal procedures:
The Royal Courts of Justice
Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 08/03/2016