Birmingham 2022: Production Services Framework

UK-Birmingham: Cultural event organisation services.
Section I: Contracting Authority
      I.1) Name and addresses
             The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd, 11120160
             One Brindley Place, Birmingham, B1 2JB, United Kingdom
             Tel. +44 7951735849, Email: sam.turner@birmingham2022.com
             Contact: Sam Turner
             Main Address: www.birmingham2022.com, Address of the buyer profile: www.birmingham2022.com
             NUTS Code: UKG3
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cultural-event-organisation-services./H7UX8V9HVS
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Production Services Framework       
      Reference Number: GWS_CCE_CCQ_CUL.009
      II.1.2) Main CPV Code:
      79952100 - Cultural event organisation services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Production Services Framework will support the operational, event management and production delivery of a world-class Cultural Festival in 2022. At their core, Production Services support the Cultural Festival creative leads to stage, event management, produce and deliver the new pieces of artistic work, performances, installations, exhibitions and/or other events commissioned.       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,775,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Tenderers can bid for one Lot, or both Lots. Each Lot will be scored independently.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Lot 1: Production Services for events or cultural activity at a value of £150,000, or less       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      79952100 - Cultural event organisation services.
      
      II.2.3) Place of performance:
      UKG3 West Midlands
      
      II.2.4) Description of procurement: Lot 1: Production Services for events or cultural activity at a value of £150,000, or less

•Small to medium scale events which could include press launches, meetings, production of key elements of the cultural programme e.g., welcome ceremonies.
•Event that are budgeted up to £150,000 (per event).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/12/2021 / End: 31/12/2022       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The Contracting Authority is seeking to appoint up to three (3) Suppliers to each Lot based on the highest scoring Tenderers in each Lot.
Call-Off Work Orders will be awarded via either Direct Award or Mini-Competition.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Lot 2: Production Services for events or cultural activity at a value of £150,001 to £999,999       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      79952100 - Cultural event organisation services.
      
      II.2.3) Place of performance:
      UKG3 West Midlands
      
      II.2.4) Description of procurement: Lot 2: Production Services for events or cultural activity at a value of £150,001 to £999,999

•Medium to large scale events which could include major milestone events e.g., a major launch at a high profile UK venue, involvement with Festival UK 2022, full production management of Cultural programme elements e.g. welcome ceremonies.
•Events that are budgeted in excess of £150,001 but not expected to exceed £999,999 (per event).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/12/2021 / End: 31/12/2022       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The Contracting Authority is seeking to appoint up to three (3) Suppliers to each Lot based on the highest scoring Tenderers in each Lot.
Call-Off Work Orders will be awarded via either Direct Award or Mini-Competition.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As set out in the procurement documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As set out in the procurement documents.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/09/2021 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 20/09/2021
         Time: 12:01
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: There may be additional requirements from other Divisions of the OC and Festival UK* 2022 (as appropriate), such as Village Management who may have requirements at the Athletes Villages. In addition there may be requirements from Festival 2022 Ltd (the Festival Company) which is a wholly owned subsidiary of the Birmingham Organising Committee for the 2022 Commonwealth Games (the OC).

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.

The contracting authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request.

Tenderers should be aware of the contracting authorities obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The contracting authority expressly reserves the right:

(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement (including individual Lots) at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.

Under no circumstances will the contracting authority or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cultural-event-organisation-services./H7UX8V9HVS

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/H7UX8V9HVS
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       London, WC1A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/08/2021

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Festival 2022 Limited, 12581221
       100 Parliament Street, Level 4, London, SW1A 2BQ, United Kingdom
       Email: team@festival2022.uk
       Main Address: https://www.festival2022.uk/
       NUTS Code: UKI