The Royal Parks Ltd: The Regent’s Park Art Fair 2022-2026

UK-London: Event services.

Section I: Contracting Authority / Entity

   I.1) Name and Addresses:
             The Royal Parks
             The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
             Tel. +44 3000612000, Email: pberry@royalparks.org.uk
             Main Address: https://www.royalparks.org.uk, Address of the buyer profile: https://www.royalparks.org.uk/about-us/procurement
             NUTS Code: UKI

   I.3) Communication
      
      

      Additional information can be obtained from
         the abovementioned address

      Applications or, where applicable, tenders must be submitted electronically via: https://www.delta-esourcing.com
         to the following address: (please provide another address)          

         Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion


Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Regent’s Park Art Fair 2022-2026            
               Reference number: Not Provided

   II.1.2) Main CPV code:
         79952000 - Event services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Royal Parks (TRP) is inviting proposals to operate a commercial Art Fair Event in The Regent’s Park for a five-year period from 2022 to 2026. The Event would need to take place within September or October each year. We expect to contract and work with one professional Event Organiser to plan, promote and deliver the event annually, in return for a hire fee paid to TRP.

      II.1.5) Estimated total value
         Value excluding VAT:50,000,000
         Currency:GBP

      II.1.6) Information about lots
         This contract is divided into lots: No          

   II.2) Description

      II.2.2) Additional CPV code(s):
         Not Provided

      II.2.3) Place of performance
      Nuts code:
            UKI - LONDON
      

      Main site or place of performance:
            LONDON
      

      II.2.4) Description of the procurement: The Event Organiser will be responsible for planning, promoting, and producing all aspects of the Event at their cost. Responsibilities will include:

Devising the creative concept.
Sourcing all galleries, artists, traders and food and beverage operators.
Promoting the Event, pricing and ticketing arrangements, marketing, securing sponsorship, press relations etc.
Procurement and supervision of all traders, suppliers, sub-contractors, etc.
Organising all logistical and operational matters to do with the Event, including the management of health & safety and environmental protection on site.
All aspects of staffing and securing the Event, including carrying out any recommendations of, or instructions from the Licence Safety Advisory Group (LSAG).
Working with TRP to secure all necessary permissions.
Working with TRP to engage stakeholders.

      II.2.5) Award criteria:

            Concession is awarded on the basis of: The criteria stated in the procurement documents

      II.2.6) Estimated value
         Value excluding VAT: Not Provided
         Currency: Not Provided

      II.2.7) Duration of the concession
            Duration in months: 60             

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided



Section III: Legal, Economic, Financial And Technical Information
   
   III.1) Conditions for participation

      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
            List and brief description of conditions, indication of information and documentation required: Not Provided

      III.1.2) Economic and financial standing
         Selection criteria as stated in the procurement documents: No
            

      III.1.3) Technical and professional ability
         Selection criteria as stated in the procurement documents: No
            

      III.1.5) Information about reserved concessions

         The concession is reserved to sheltered workshops and economic operators aiming at the social and professional integration
            of disabled or disadvantaged persons: No          

         The execution of the concession is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the concession

      III.2.1) Information about a particular profession (only for service concessions)
         Execution of the service is reserved to a particular profession: No
            

      III.2.2) Concession performance conditions: Not Provided

      III.2.3) Information about staff responsible for the performance of the concession
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the concession: No



Section IV: Procedure



   IV.2) Administrative information

      IV.2.2) Time limit for submission of applications or receipt of tenders
         Date: 03/03/2021
         Local time (hh:mm): 14:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted:
            
          English       

Section VI: Complementary information

      VI.1) Information about recurrence
         This is a recurrent procurement: Yes
            Estimated timing for further notices to be published: 18 months before the end of any contract resulting from this procurement.

      VI.2) Information about electronic workflows
         Electronic ordering will be used: No          
         Electronic invoicing will be accepted: No          
         Electronic payment will be used: No

      VI.3) Additional information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./FADSWY3E6R

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FADSWY3E6R

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Parks Ltd
          The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
          Tel. +44 3000612000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 01/02/2021


Annex A


   II) Addresses And Contact Points To Which Tenders/Requests Must Be Submitted   
       The Royal Parks
       The Old Police House, Hyde Park, London, W2 2UH, United Kingdom
       Email: procurement@royalparks.org.uk
       Main Address: https://www.royalparks.org.uk/, Address of the buyer profile: https://www.royalparks.org.uk/about-us/procurement
       NUTS Code: UKI