University Hospitals Dorset NHS Foundation Trust: Payroll Services

UK-Poole: Payroll management services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Poole Hospital NHS Foundation Trust
      Longfleet Road, Poole, BH15 2JB, United Kingdom
      Tel. +44 01202442773, Email: adrian.carnell@rbch.nhs.uk, URL: www.poole.nhs.uk.
      Contact: Adrian Carnell, Attn: Adrian Carnell

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Payroll Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKK21 - Bournemouth and Poole         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Payroll management services. Personnel and payroll services. Payroll management services. Personnel and payroll services. Poole Hospital NHS Foundation Trust is seeking expressions of interest from contractors to provide a full NHS Electronic Staff Record (ESR) payroll service to a medium sized NHS Foundation trust employing circa 4000 staff.
         
      II.1.6)Common Procurement Vocabulary:
         79211110 - Payroll management services.
         
         79631000 - Personnel and payroll services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner: 1) entering general PQQ supplier information on BIP Delta.      
      
      II.2.2)Options: Yes
         If yes, description of these options: Two times twelve month extention options.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 60 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 2
                            
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and severable liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Entering general PQQ supplier information. The Poole Hospital NHS Foundation Trust utilises the NHS supplier information database (Sid4gov) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile on the Sid4gov as per the following link:
https://gps.cabinetoffice.gov.uk/sites/default/files/files/Sid4Gov/Sid4Gov%20supplier%20user%20guide%20v1.0.pdf
a) Candidates should register on Sid4gov through the above link. To continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to requaest a DUNS Supplier Number. Suppliers who already have a published profile on Sid4gov must confirm that information is up to date;
ii) Candidates should ensure all relevant sections of their NHS Sid4gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract.
If you require any further assistance or have any queries about sid4gov please contact the support team at sid4gov@gps.gsi.gov.uk      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As per III.2.1. above.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As per III.2.1. above.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Quality. Aftercare - 5
            Quality. Added Value - 10
            Quality. Sub Criteria: Experience of dedicated team - 10
            Quality. Sub Criteria: Quality assurance - 5
            Quality. Experience. Sub Criteria: Experience of ESR - 10
            Quality. Experience. Sub Criteria: Experience of Software Eurpore Expenses and SMART e-rostering systems and interfaces - 5
            Quality. Experience. Sub Criteria: Experience of NHS pay and conditions - 10
            Quality. Implementation Plan. Sub Criteria: Provision of detailed implementation plan - 10
            Quality. Security - 5
            Financial. Life Cycle Costs - 30

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PHFT/01922/AC      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 20/12/2013
         Time: 16:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Payroll-management-services./F65FA4AD3X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/F65FA4AD3X
GO-20131120-PRO-5278973 TKR-20131120-PRO-5278972
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: : The Authority will allow a minimum 10 calender day standstill period between notifying the award decision and the awarding the contract. Unsuccessful tenderers and applicants are entitled to recieve reasons for the decision, including the characteristics and relitive advantages of the winning bid and the reasons why the tender/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Agrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 20/11/2013

ANNEX A