Woking Borough Council: Woking Gateway Re-generation Project

  Woking Borough Council is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Woking Gateway Re-generation Project
Notice type: Contract Notice
Authority: Woking Borough Council
Nature of contract: Works
Procedure: Competitive Dialogue
Short Description: Regeneration of Woking Gateway Site
Published: 21/10/2016 14:26
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UK-Woking: Construction work.
Section I: Contracting Authority
      I.1) Name and addresses
             Woking Borough Council
             Civic Offices, Gloucester Square, Woking, GU216YL, United Kingdom
             Tel. +44 1483743491, Email: commercial.unit@woking.gov.uk
             Main Address: http://www.woking.gov.uk, Address of the buyer profile: https://delta-esourcing.com
             NUTS Code: UKJ23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            Economic and financial affairs

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Woking Gateway Re-generation Project       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      45000000 - Construction work.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: Regeneration of Woking Gateway Site       
      II.1.5) Estimated total value:
      Value excluding VAT: 100,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
II.2) Description
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ23 Surrey
      II.2.4) Description of procurement: The contracting authority wishes to select a preferred bidder developer through a competitive dialogue procedure to ultimately regenerate the Woking Gateway site in Woking town centre. The preferred bidder is expected to have proposed a credible solution to address the contracting authority's requirements. It is anticipated that the contracting authority and preferred bidder shall enter into a conditional development agreement conferring a period of exclusivity on the preferred bidder to conclude any remaining site assembly and necessary consents exercises before development and regeneration of the Woking Gateway site is implemented. The development works are reliant on preferred bidder design services (and allied masterplanning services) resources being invested and successful implementation of works packages commencing upon development agreement conditionality being met.

The contracting authority's indicative programme is:

•Issue OJEU contract notice – 21 October 2016
•Receipt of expressions of interest from bidders – long list of bidders
•Issue Selection Questionnaire (SQ) – 21 November 2016
•Receipt of SQ responses - 16 December 2016
•Evaluation and selection of shortlisted bidders to proceed to competitive dialogue
•Issue Invitation to Participate in Dialogue (ITPD) and Invitation to Submit Outline Solutions (ISOS) as first dialogue stage – 23 January 2017
•Receipt of Outline Solutions, evaluation and deselection of bidders
•Issue Invitation to Submit Detailed Solutions (ISDS) as second dialogue stage – 3 April 2017
•Receipt of Detailed Solutions, evaluation and possible deselection of bidders
•Further competitive dialogue until close competitive dialogue
•Call for Final Tenders (CFT) – 9 June 2017
•Receipt of Final Tenders and evaluation
•Appointment of preferred bidder – early September 2017
•Alcatel standstill period prior to contract award
•Contract award – by end September 2017
•Issue contract award notice – by end September 2017

Woking Borough Council seeks expressions of interest for a major mixed use development opportunity in the heart of Woking town centre. The 0.598 hectare (1.48 acre) site is currently in fragmented ownership and characterised by a mix of secondary retailers and financial services, with upper parts occupied by offices, residential and other miscellaneous uses. The site is adjacent to the Victoria Square scheme. Work on this new development has just started on site and ultimately it will comprise of a new 5,759 m2 (62,000 square foot full range) Marks and Spencer store, together with additional new retail units, a 190 bed hotel and 391 residential units in blocks up to 34 floors. There are also proposals to improve traffic conditions and the road alignment in the vicinity of the site, which will improve sustainable travel modes and offer even better integration of the site with the rest of the town. Victoria Square is due for completion in 2020 and will dramatically enhance the footfall to the Gateway site creating a vibrant location for the development of a niche and aspirational retail offer that can be further enhanced with sympathetic public realm improvements.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 100,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/01/2018 / End: 01/01/2022       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 4       
      Objective criteria for choosing the limited number of candidates: As set out in the SQ.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      In accordance with the Public Contracts Regulations 2015    
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
   III.2) Conditions related to the contract
      III.2.2) Contract performance conditions       
      At the contracting authority's discretion a parent company or other form of guarantee may be required. Potential providers will be advised during the competition process if this is necessary.

The contracting authority reserves the right to require groupings of bidders to take a particular form or to require a single bidder to take primary liability or to require that each single bidder undertakes joint and several liability in their obligations to the contracting authority. This may include bidders establishing a special purpose vehicle. This will be set out in the SQ.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure:Competitive dialogue    
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/11/2016
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 23/01/2017       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 31/12/2017

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority shall not be liable for any costs incurred by those applicants tendering for this contract. The contracting authority reserves the right to terminate the tendering exercise at any time without the award of a contract.
This procurement will be managed electronically via the Woking Borough Council procurement portal using https://delta-esourcing.com . To participate in this procurement, participants must first be registered on https://delta-esourcing.com. If you have not yet registered, please go online to https://delta-esourcing.com. You can then access the link to register. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com.

Full instructions for registration and use of the system can be found at: https://delta-esourcing.com.
Please note that at the moment the Council is only looking for Expressions of Interest. Tender documents will be provided at a later date.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       London, United Kingdom
       Tel. +44 2079477882
       Internet address: http://www.justice.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Any appeals should be promptly brought to the attention of the contracting authority by emailing the named contact in Section I.1 above,and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescale specified by the applicable law, including, without limitation, the Public Contract Regulations 2015. In accordance with such Regulations, the contracting authority will also incorporate a minimum 10 calendar day standstill period from the date information on the award of contract is communicated to tenderers.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 21/10/2016

Annex A

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