Woking Borough Council: Insurance Programme

UK-Woking: Insurance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Woking Borough Council
             Civic Offices, Gloucester Square, Woking, GU21 6YL, United Kingdom
             Tel. +44 1483743113, Email: procurement@woking.gov.uk
             Contact: Procurement Officer
             Main Address: http://www.woking.gov.uk, Address of the buyer profile: https://www.delta-esourcing.com
             NUTS Code: UKJ25
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Woking:-Insurance-services./F399F38HAR
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Insurance Programme       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      66510000 - Insurance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Provision and placement of Insurance related services starting 30.09.2021. Three year agreement with an option to extend for a further two years. There are 6 Lots:
Lot 1: Property (Material Damage & Business Interruption), Contractors All Risks, Computers Insurance Related Services. Description of procurement - Cover for Material Damage and Business Interruption, to include cover for Money, Plate Glass, Specified All Risks and Theft.
Lot 2: Property Owners Insurance Related Services - Cover for Material Damage and Loss of Rent.
Lot 3: Fidelity Guarantee Insurance Related Services
Lot 4: Combined Liability Insurance Related Services - Cover to include Public/Products Liability, Employers' Liability, Officials Indemnity, Libel & Slander, Land Charges, Professional Negligence, Public Health Act and Hirers Liability.
Lot 5: Motor Fleet Insurance Related Services - General Vehicles and Leased Vehicles.
Lot 6: Engineering Inspection & Insurance Related Servic       
      II.1.5) Estimated total value:
      Value excluding VAT: 1       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Property (Material Damage & Business Interruption), Contractors All Risks, Computers Insurance Related Services       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      66510000 - Insurance services.
      66515200 - Property insurance services.
      66515411 - Pecuniary loss insurance services.
      66516000 - Liability insurance services.
      66519200 - Engineering insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: Cover for Material Damage and Business Interruption, to include cover for Money, Plate Glass, Specified All Risks and Theft.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/958M37NHC7       
II.2) Description Lot No. 2
      
      II.2.1) Title: Property Owners Insurance Related Services       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      66514110 - Motor vehicle insurance services.
      66515200 - Property insurance services.
      66515411 - Pecuniary loss insurance services.
      66516000 - Liability insurance services.
      66519200 - Engineering insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: Cover for Material Damage and Loss of Rent
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Fidelity Guarantee Insurance Related Services       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      66514110 - Motor vehicle insurance services.
      66515200 - Property insurance services.
      66515411 - Pecuniary loss insurance services.
      66516000 - Liability insurance services.
      66519200 - Engineering insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: Fidelity Guarantee and third party computer fraud
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Combined Liability Insurance Related Services       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      66514110 - Motor vehicle insurance services.
      66515200 - Property insurance services.
      66515411 - Pecuniary loss insurance services.
      66516000 - Liability insurance services.
      66519200 - Engineering insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: Cover to include Public/Products Liability, Employers' Liability, Officials Indemnity, Libel & Slander, Land Charges, Professional Negligence, Public Health Act and Hirers Liability
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 5
      
      II.2.1) Title: Motor Fleet Insurance Related Services       
      Lot No: 5       
      II.2.2) Additional CPV codes:
      66514110 - Motor vehicle insurance services.
      66515200 - Property insurance services.
      66515411 - Pecuniary loss insurance services.
      66516000 - Liability insurance services.
      66519200 - Engineering insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: General Vehicles and Leased Vehicles
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 6
      
      II.2.1) Title: Engineering Inspection & Insurance Related Services       
      Lot No: 6       
      II.2.2) Additional CPV codes:
      66514110 - Motor vehicle insurance services.
      66515200 - Property insurance services.
      66515411 - Pecuniary loss insurance services.
      66516000 - Liability insurance services.
      66519200 - Engineering insurance services.
      
      II.2.3) Place of performance:
      UKJ25 West Surrey
      
      II.2.4) Description of procurement: To include cover for Deterioration of Stock
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      FCA Registered Insurers only    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Current Financial Rating (Standard & Poors or equivalent).    
      Minimum level(s) of standards possibly required (if applicable) :       
      A minimum financial rating of "A" from Standard & Poors, or an equivalent rating from another equivalent rating agency is required.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Evidence of experience of providing insurance cover for the public sector is preferable but experience with providing cover for complex commercial organisations will be considered.    
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession          
      Execution of the service is reserved to a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000,
Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/08/2021 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 23/08/2021
         Time: 09:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: Contract is for 3 years with an option to extend for a further 2 years. One round of tendering is intended with best final offers from bidders being received by XXX
Subsequently, there may be dialogue with bidders regarding clarification in respect of bids received.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Woking:-Insurance-services./F399F38HAR

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/F399F38HAR
   VI.4) Procedures for review
   VI.4.1) Review body:
             Woking Borough Council
       Civic Offices Gloucester Square, Woking, GU216YL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             Woking Borough Council
          Civic Offices, Gloucester Square, Woking, GU21 6YL, United Kingdom
          Tel. +44 1483743113
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Woking Borough Council will incorporate a minimum 10 calendar days standstill period at the point the information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be requested from the address given in VI.4.1.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/07/2021

Annex A