Nina Mistry2: Supply of Secure Record Storage, Retrieval and Delivery

Nina Mistry2 is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Supply of Secure Record Storage, Retrieval and Delivery
Notice type:	Contract Notice
Authority:	Nina Mistry2
Nature of contract:	Services
Procedure:	Open
Short Description:	Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.
Published:	21/05/2013 15:07

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-LEICESTER: Storage and retrieval services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Leicester City Council, B Block, 4th Floor
      New Walk Centre, Welford Place, LEICESTER, LE1 6ZG, United Kingdom
      Tel. +44 1162527936
      Attn: Mrs Nina Mistry

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of Secure Record Storage, Retrieval and Delivery
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
         Service Category: 27

         Region Codes: UKF21 - Leicester
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

      II.1.5)Short description of the contract or purchase:
      Storage and retrieval services. Storage services. Scanning services. Archiving services. Archive services. Archive destruction services. Document management services. Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.

      II.1.6)Common Procurement Vocabulary:
         63121000 - Storage and retrieval services.

         63121100 - Storage services.

         79999100 - Scanning services.

         79995100 - Archiving services.

         92512000 - Archive services.

         92512100 - Archive destruction services.

         72512000 - Document management services.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Not Provided

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The successful supplier must be able to provide a cost effective 1 hour priority retrieval and delivery service for records when required to any Leicester City Council properties.

The contract is for 3 years with an option to extend for a further +1 +1 +1 years at the sole discrection of the Council.

For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-LEICESTER:-Storage-and-retrieval-services./ESR53V2285

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/ESR53V2285

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
         Estimated value excluding VAT: 174,000
         Currency: GBP


      II.2.2)Options: Not Provided
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
      Not Provided
   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The provision of appropriate warranties, bonds and guarantees is reserved.

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.


      III.2.3)Technical capacity
         Technical capacity - means of proof required

         Information and formalities necessary for evaluating if requirements are met:
         AS PER THE CONTRACT DOCUMENTATION
      III.2.4)Information about reserved contracts: Not Provided
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes
      If yes, reference to relevant law, regulation or administrative provision:
      Applicants must have achieved the following:

1 ISO14001 – ‘Environmental Management Systems

2 ISO27001 – ‘Information Security Management’
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

         Not Provided

      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 01/07/2013
         Time: 14:00
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided
      IV.3.8)Conditions for opening tenders
         Persons authorised to be present at the opening of tenders: Yes
            Service Director or nominated Officer, Service Director - Legal Services or nominated Officer, Chief Finance Officer or nominated Officer.

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-LEICESTER:-Storage-and-retrieval-services./ESR53V2285

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ESR53V2285
GO-2013521-PRO-4819013 TKR-2013521-PRO-4819012

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 21/05/2013

ANNEX A

View any Notice Addenda

Supply of Secure Record Storage, Retrieval and Delivery

UK-LEICESTER: Storage and retrieval services.

Section I: Contracting Authority
   Title: UK-LEICESTER: Storage and retrieval services.
   I.1)Name, Addresses And Contact Point(s)
      Leicester City Council
      New Walk Centre, Welford Place, LEICESTER, LE1 6ZG, United Kingdom
      Tel. +44 1162527936
      Attn: Mrs Nina Mistry

   I.2)Type Of Purchasing Body
      Contracting authority

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority/entity: Supply of Secure Record Storage, Retrieval and Delivery
      II.1.2)Short description of the contract or purchase:
      Storage and retrieval services. Storage services. Scanning services. Archiving services. Archive services. Archive destruction services. Document management services. Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.

      II.1.3)Common procurement vocabulary:
      63121000 - Storage and retrieval services.

      63121100 - Storage services.

      79999100 - Scanning services.

      79995100 - Archiving services.

      92512000 - Archive services.

      92512100 - Archive destruction services.

      72512000 - Document management services.


Section IV: Procedure
   IV.1) Type of Procedure
      IV.1.1)Type of procedure (as stated in the original notice): Open
   IV.2)Administrative Information
      IV.2.1)File reference number attributed by the contracting authority/entity: Not Provided
      IV.2.2)Notice reference for electronically submitted notice
         Original Notice sent via: OJS eSender

         Notice Reference: 2014 - 139830
      IV.2.3)Notice to which this publication refers
         Notice number in OJ: 2013/S 99 - 169839 of 21/05/2013
      IV.2.4)Date of dispatch of the original Notice: 05/08/2014

Section VI: Complementary Information
   1: Complementary Information
      VI.1)This notice involves: Correction

      VI.3)Information to be corrected or added
         VI.3.1) Modification of original information submitted by the contracting authority
         VI.3.2) In the original Notice

         VI.3.3)Text to be corrected in the original notice:

            Place of text to be modified: Section V.1
Section V.2
Section V.3
Section V.4

            Instead of: Details missings

            Read: Section V.1)Date Of Contract Award: 12/08/2013

Section V.2) Number Of Offers Received: 8

Section V.3) Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:

Official name: Stor-a-file Ltd
Town: Leicester
Country: United Kingdom

Section V.4) Information On Value Of Contract
Total final value of the contract
Value: 315,375.00
Currency: GBP

         VI.3.4)Dates to be corrected in the original notice: Not Provided

         VI.3.5)Addresses and contact points to be corrected:
            Not Provided

         VI.3.6)Text to be added in the original notice: Not Provided
      VI.4)Other additional information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=108495143
GO-201486-PRO-5900633 TKR-201486-PRO-5900632

      VI.5)Date of dispatch: 06/08/2014

View Award Notice

UK-LEICESTER: Storage and retrieval services.

Section I: Contracting Authority
   Title: UK-LEICESTER: Storage and retrieval services.
   I.1)Name, Addresses and Contact Point(s):
      Leicester City Council, B Block, 4th Floor
      New Walk Centre, Welford Place, LEICESTER, LE1 6ZG, United Kingdom
      Tel. +44 1162527936
      Attn: Mrs Nina Mistry

   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Not Provided

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of Secure Record Storage, Retrieval and Delivery
      II.1.2)Type of contract and location of works:
         SERVICES

         Service Category: 27
         Do you agree to the publication of this notice?: Yes
         Region Codes: UKF21 - Leicester
      II.1.3)Information about a framework or a dynamic purchasing system:
         Not Provided
      II.1.4)Short description of the contract or purchase(s):
         Storage and retrieval services. Storage services. Scanning services. Archiving services. Archive services. Archive destruction services. Document management services. Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.
      II.1.5)Common procurement vocabulary:
         63121000 - Storage and retrieval services.
         63121100 - Storage services.
         79999100 - Scanning services.
         79995100 - Archiving services.
         92512000 - Archive services.
         92512100 - Archive destruction services.
         72512000 - Document management services.
      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No

   II.2)Total Final Value Of Contract(s)
      II.2.1) Total final value of the contract(s)
         Not Provided


Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Open
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:

         Criteria - Weighting

         Quality - 45
         Price - 55

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided
      IV.3.2)Previous publication(s) concerning the same contract: Yes


          Contract notice
         Notice number in OJ: 2013/S 99 - 169839 of 21/05/2013



Section V: Award Of Contract

   1: Award And Contract Value
      Contract No: Not Provided

      V.1)Date Of Contract Award: Not Provided
      V.2) Information About Offers
         Number Of Offers Received: Not Provided
         Number Of Offers Received By Electronic Means: Not Provided
      V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
         Not Provided
      V.4)Information On Value Of Contract
         Not Provided
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: Not Provided

Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No

   VI.2)Additional Information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=108488833
GO-201485-PRO-5897293 TKR-201485-PRO-5897292
   VI.3.1)Body responsible for appeal procedures:
      Not Provided
   VI.3.2)Lodging of appeals: Not Provided
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Not Provided

   VI.4)Date Of Dispatch Of This Notice: 05/08/2014