Colchester Institute: Supply of fresh and dry food products for Colchester Institute

UK-Colchester: Cereals, potatoes, vegetables, fruits and nuts.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Colchester Institute
      Sheepen Road, Colchester, CO3 3LL, United Kingdom
      Tel. +44 1206712983, Email: procurement.team@colchester.ac.uk, URL: www.colchester.ac.uk
      Attn: Aston Baker
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of fresh and dry food products for Colchester Institute
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cereals, potatoes, vegetables, fruits and nuts. Vegetables, fruits and nuts. Fruit vegetables. Fruit and nuts. Fruit, vegetables and related products. Miscellaneous food products and dried goods. Dry goods. Colchester Institute is seeking an organisation to work with to fulfil food supply requirements for its Chefs department. please note there are two lots - Lot 1 fruit and vegetables and Lot 2 dry goods.
It is vital that the successful vendors are able to comply with our delivery schedules due to our limited space at the college.
Lot 1 deliveries need to be twice daily
Lot 2 deliveries need to be twice weekly
More detailed information is included in the invitation to tender document available through delta.
         
      II.1.6)Common Procurement Vocabulary:
         03200000 - Cereals, potatoes, vegetables, fruits and nuts.
         
         03220000 - Vegetables, fruits and nuts.
         
         03221200 - Fruit vegetables.
         
         03222000 - Fruit and nuts.
         
         15300000 - Fruit, vegetables and related products.
         
         15890000 - Miscellaneous food products and dried goods.
         
         15893000 - Dry goods.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided      
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Lot 1 - Fruit and vegetables
Lot 2 - Dry goods
Quantity variable but price lists show estimated quantities.                  
         Estimated value excluding VAT:
         Range between: 350,000 and 400,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 2
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 12 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Fresh fruit and vegetables (including potatoes)

      1)Short Description:      
      Lot 1 refers to the supply and delivery of fresh fruit and vegetables to the Colchester Institute's Chefs department.
Please note the delivery for this would have to be twice daily at or just before 07.30 Monday to Friday and second daily delivery arrives at or just before 11.30 - 12.00 Monday to Friday.
(In the event a second delivery is not required the vendor is notified ASAP)

      2)Common Procurement Vocabulary:
         03221200 - Fruit vegetables.
                  03200000 - Cereals, potatoes, vegetables, fruits and nuts.
                  03220000 - Vegetables, fruits and nuts.
                  03212000 - Potatoes and dried vegetables.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 200,000 and 250,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots:         
            12 Months initial contract with option to extend for a further two years subject to satisfactory performance.      
      Lot No: 2
      Title: Dry goods including grains

      1)Short Description:      
      Lot 2 refers to the supply and delivery of dry food goods including grains to the Colchester Institute's Chefs department.
Lot 2 deliveries are twice weekly and they would need to arrive at or just before 08.30 on Friday and an am delivery on Monday.
in the event of extra deliveries the vendor would be notified ASAP.

      2)Common Procurement Vocabulary:
         03211900 - Grain products.
                  15613000 - Cereal grain products.
                  15890000 - Miscellaneous food products and dried goods.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 180,000 and 200,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots:         
            The contract would be initially for 12 months with option to extend for a further two years subject to satisfactory performance.         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      The Colchester Institute payment terms are 30 days after date on invoice.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      The delivery schedules as listed in the two lots need to be complied with. Furthermore an overall consistency of quality is also required.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 10         
         Objective Criteria for choosing the limited number of candidates:
         Able to provide good consistent quality and able to meet strict delivery schedules as outlined in the two lot descriptions.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: BE_AB_FOOD_2015      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 11/01/2016
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 15/01/2016
         Time: 16:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 08/02/2016      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Cereals%2C-potatoes%2C-vegetables%2C-fruits-and-nuts./C56ADJDQ7C

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/C56ADJDQ7C
GO-2015123-PRO-7411517 TKR-2015123-PRO-7411516
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Colchester Institute
      Sheepen Road, Colchester, CO3 3LL, United Kingdom
      Tel. +44 1206712183, Email: procurement.team@colchester.ac.uk, URL: www.colchester.ac.uk

      VI.4.2)Lodging of appeals: The standstill period is planned to start on 14/03/2016 and will last for 10 days. (if this date changes the vendors will be notified)   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Colchester Institute
      Sheepen Road, Colchester, CO3 3LL, United Kingdom
      Tel. +44 1206712983, Email: procurement.team@colchester.ac.uk, URL: www.colchester.ac.uk

   VI.5) Date Of Dispatch Of This Notice: 03/12/2015

ANNEX A