Wandle Housing Association: Repairs and Maintenance

UK-London: Repair and maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Wandle
             2nd Floor, Minerva House, 3-5 Montague Close, London, Se1 9BB, United Kingdom
             Tel. +44 2076827300, Email: procurement@wandle.com
             Contact: Chris Robinson
             Main Address: www.wandle.com, Address of the buyer profile: www.wandle.com
             NUTS Code: UKI6
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: www.delta-esourcing.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Repairs and Maintenance       
      Reference Number: WHA/A/AM/21/015
      II.1.2) Main CPV Code:
      50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Reactive and void maintenance, major works, cyclical planned maintenance and component replacements to a defined geographical grouping of Wandle’s housing stock.

The two lots would total circa £60,000,000 (£30,000,000 per lot) as follows:

•East: Bromley, Croydon, Lambeth, Lewisham, Southwark
•West: Kingston-upon-Thames. Merton, Sutton, Wandsworth       
      II.1.5) Estimated total value:
      Value excluding VAT: 60,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 1
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Repairs and Maintenance       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      50800000 - Miscellaneous repair and maintenance services.
      
      II.2.3) Place of performance:
      UKI6 Outer London – South
      
      II.2.4) Description of procurement: The requirement will be split in to two regional lots, of similar size, as previously highlighted. The scope of repairs and maintenance will include:

•Reactive Repairs on a “price per property” (PPP) model with exclusions
•Void maintenance, based on a “price per void” (PPV) model
•Major works based on schedule of rates
•Capital replacements (kitchens and bathrooms initially) based on basket rates
•Cyclical planned maintenance (electrical servicing)

The contract will be let for an initial term of ten (10) years, extendable at Wandle's sole discretion by a further period or periods of up to five (5) years, giving a total possible contract term of fifteen (15) years.

The estimated contract value for the initial ten (10) year term is £60,000,000 (broken into two lots/contracts) and the estimated value for the total possible fifteen (15) year term is £90,000,000 (broken into two lots/contracts).
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 45,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 03/10/2022 / End: 30/09/2037       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Minimum of 5 is designed to ensure competition at Stage 2 (ITT)
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The contract term may be extended at Wandle's sole discretion by a further period or periods of up to five (5) years giving a total possible contract term of fifteen (15) years. Such extension is at Wandle's sole discretion and is subject to the successful provider's performance and continued affordability and the terms of the Contract.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://wandle.delta-esourcing.com/respond/C29DP369EZ       
II.2) Description Lot No. 2
      
      II.2.1) Title: Repairs and Maintenance       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      50800000 - Miscellaneous repair and maintenance services.
      
      II.2.3) Place of performance:
      UKI6 Outer London – South
      
      II.2.4) Description of procurement: WHA to split the requirement into regional lots of similar size. Within the scope of repairs and maintenance is likely to include:

•Reactive Repairs on a “price per property” (PPP) model with exclusions
•Void maintenance, based on a “price per void” (PPV) model
•Major works based on schedule of rates
•Capital replacements (kitchens and bathrooms initially) based on basket rates
•Cyclical planned maintenance (electrical servicing)

The contract will be let for an initial term of ten (10) years, extendable at Wandle's sole discretion by a further period or periods of up to five (5) years, giving a total possible contract term of fifteen (15) years.

The estimated contract value for the initial ten (10) year term is £60,000,000 and the estimated value for the total possible fifteen (15) year term is £90,000,000.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Cost / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 45,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 03/10/2022 / End: 30/09/2037       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 5       
      Objective criteria for choosing the limited number of candidates: Minimum number of 3 required to ensure competition.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The contract term may be extended at Wandle's sole discretion by a further period or periods of up to five (5) years giving a total possible contract term of fifteen (15) years. Such extension is at Wandle's sole discretion and is subject to the successful provider's performance and continued affordability and the terms of the Contract.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As per Standard Selection Questionnaire    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      As per Standard Selection Questionnaire    
      Minimum level(s) of standards possibly required (if applicable) :       
      As per Standard Selection Questionnaire    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      As per Standard Selection Questionnaire    
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As per specification and scope of works.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 17/11/2021 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 07/01/2022       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 01/09/2022
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./C29DP369EZ

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/C29DP369EZ
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales, Royal Courts of Justice
       The Strand, London, WC1A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             High Court of England and Wales, Royal Courts of Justice
          The Strand, London, WC1A 2LL, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Wandle with observe a standstill period following the award of the framework agreement and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Cabinet Office
       70 Whitehall, London, SW1A 2AS, United Kingdom
       Internet address: www.wandle.com
   VI.5) Date Of Dispatch Of This Notice: 18/10/2021

Annex A