General Dental Council: Human Resource Information Solution and associated services

UK-Birmingham: IT services: consulting, software development, Internet and support.
Section I: Contracting Authority
      I.1) Name and addresses
             General Dental Council
             6th Floor, 1, Colmore Row, Birmingham, B4 6AJ, United Kingdom
             Tel. +44 1217520107, Email: procurement@gdc-uk.org
             Contact: Erica Williams
             Main Address: www.gdc-uk.org, Address of the buyer profile: www.gdc-uk.org
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./BR464Y2PG5
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Human Resource Information Solution and associated services       
      Reference Number: GDC2020-005 (previously GDC-2019-006)
      II.1.2) Main CPV Code:
      72000000 - IT services: consulting, software development, Internet and support.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The General Dental Council (GDC, the Authority) is the UK-wide statutory regulator of over 100,000 dental members. We are looking for one Supplier to deliver a cloud based Human Resource Information Solution and associated services (i.e. integrated HR, Payroll, absence manager etc) system. The services will be for end to end services of design, implementation, hosting and support, and maintenance. The service also includes provision of a learning management system.

We currently have circa 350 staff work from our two offices: our HQ in London and an office in Birmingham. The contract and related services will be managed by our teams in our Birmingham office. The procurement will be run under the OJEU: Restricted Procedure. The SQ and draft ITT documents will be available on delta e-tendering portal from 8 June 2020       
      II.1.5) Estimated total value:
      Value excluding VAT: 750,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      48450000 - Time accounting or human resources software package.
      72212450 - Time accounting or human resources software development services.
      79211110 - Payroll management services.
      79631000 - Personnel and payroll services.
      48000000 - Software package and information systems.
      
      II.2.3) Place of performance:
      UKG31 Birmingham
      
      II.2.4) Description of procurement: The services provision is for the supply of a HRIS solution, hosting and maintenance and support contract. The high level core requirements include but are not limited to:

-HR system with integrated Payroll services
-e-Recruitment and on boarding facility
-Absence Management
-Performance Evaluation
-Time and Attendance Recording
-Succession Planning
- Learning Management System
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 750,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: Please see section II.2.14 and the related documents (which are downloadable from the Delta website)
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 5
            
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of the contract is based on a ten years period (an initial 4-year contract, with the option to extend up to a further 6 years). Any contract renewal will be dependent on the duration of any extension options taken up.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2019/S 223 - 547092       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/06/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 31/07/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: The timing of the recurrent will depend on the length of any optional extension taken up by the Authority. The initial contract period is 4 years.
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of bidders will be based solely on the criteria set out in the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./BR464Y2PG5

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/BR464Y2PG5
   VI.4) Procedures for review
   VI.4.1) Review body:
             General Dental Council
       37 Wimpole St, London, W1G 8DQ, United Kingdom
       Tel. +44 1217520107, Email: procurement@gdc-uk.org
   VI.4.2) Body responsible for mediation procedures:
             General Dental Council
          37 Wimpole Street, London, W1G 8DQ, United Kingdom
          Tel. +44 2071676282, Email: procurement@gdc-uk.org
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    In accordance with Chapter 6 of the Public Contracts Regulations 2015 (as amended).    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          General Dental Council
       37 Wimpole St, London, W1G 8DQ, United Kingdom
       Tel. +44 1217520107
   VI.5) Date Of Dispatch Of This Notice: 05/06/2020

Annex A