RIVA Partnership Ltd: Wilson's School - Cleaning Services

UK-Surrey: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Wilson's School
             Mollison Drive, Wallington, Surrey, SM6 9JW, United Kingdom
             Tel. +44 1252977017, Email: tenders@rivapartnership.co.uk
             Contact: RIVA Partnership
             Main Address: https://www.wilsons.school/, Address of the buyer profile: https://www.wilsons.school/
             NUTS Code: UKI63
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./AB2Q755357
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Wilson's School - Cleaning Services       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful supplier is required to provide excellent cleaning services to Wilson’s School - one of the country's most successful state-funded selective boys' schools.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,445,342       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI63 Merton, Kingston upon Thames and Sutton
      
      II.2.4) Description of procurement: Wilson’s School Overview:
Wilson's is one of the country's most successful state-funded selective boys' schools. We believe that school life should be enjoyed for itself and not just as a preparation for adulthood. Opportunities for learning and enriching experiences beyond the classroom are excellent; sport and music are very strong. Lessons engage pupils' attention with pace and challenge, enriched with all sorts of activity to extend pupils’ interests and skills far beyond the confines of the National Curriculum and examination specifications. Teachers know the boys very well and visitors often comment on the laughter, good humour and warmth that mark relationships between boys and staff.
Further information can be obtained here: https://www.wilsons.school/

Tender information:
The successful tenderer will be required to provide cleaning and wardening services to Wilson’s School.
The contract term being tendered is for three years, 19th July 2025 – 18th July 2028. There is an option for a further extension period for up to two additional years to 18th July 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year .
The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of its ethos and values (represented in its motto ‘Not for oneself but for all’) and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school also requires a wardening service to be provided by the successful contractor whereby an overview of this requirement is the provision of an opening and closing service along with porterage, facilities set up, caretaking and light maintenance duties across 7 days a week.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning and wardening services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Value of contract:
The annual value of the current contract is £289,068 (the total cost of cleaning per annum, for the last contract year).
Therefore the value of this contract is £1,445,342 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million.
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million.
•There are incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Cleantec.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,445,342       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 19/07/2025 / End: 18/07/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 17/01/2025 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./AB2Q755357

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/AB2Q755357
   VI.4) Procedures for review
   VI.4.1) Review body:
             Wilson's School
       Mollison Drive, Wallington, Surrey, SM6 9JW, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 06/12/2024

Annex A