Gentoo Group Ltd: Supply of Vinyl Flooring & Accessories

Gentoo Group Ltd is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Supply of Vinyl Flooring & Accessories
Notice type:	Contract Notice
Authority:	Gentoo Group Ltd
Nature of contract:	Supplies
Procedure:	Open
Short Description:	Supply of Vinyl Flooring & Accessories
Published:	28/09/2015 15:33

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Sunderland: Floor coverings.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: colin.watson@gentoogroup.com, URL: www.gentoogroup.com, URL: www.gentoogroup.com
      Contact: Colin Watson, Attn: Colin Watson

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Other: Housing

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of Vinyl Flooring & Accessories
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKC23 - Sunderland
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:Not Provided

      II.1.5)Short description of the contract or purchase:
      Floor coverings. Supply of Vinyl Flooring & Accessories

      II.1.6)Common Procurement Vocabulary:
         44112200 - Floor coverings.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Not Provided

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      As detailed within the tender documents
         Estimated value excluding VAT: 411,000
         Currency: GBP


      II.2.2)Options: Not Provided
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
         Duration in months: 36 (from the award of the contract)

   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      None at this stage

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:
         Not Provided

      III.2.3)Technical capacity
         Technical capacity - means of proof required
         Not Provided
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Financial - 60
            Technical ( Method of working ) - 24
            Environmental - 5
            Employment & Skills ( Work and learning clause ) - 10
            Equality & Diversity - 1

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 26/10/2015
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No

      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 02/11/2015
         Time: 16:00
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 4

      IV.3.8)Conditions for opening tenders
         Persons authorised to be present at the opening of tenders: Yes
            Within the Head office of gentoo. Date and time to be as soon as practical after the closing date for receipt fo tenders.

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The closing date for receipt of tenders is 2nd November @ 16:00. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents. This contract includes Vinyl flooring, screeds and adhesives.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Floor-coverings./8F947X3N33

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/8F947X3N33
GO-2015928-PRO-7124984 TKR-2015928-PRO-7124983

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com

      Body responsible for mediation procedures:
               Gentoo Group Ltd
         Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
         Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Gentoo Group Ltd
      Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
      Tel. +44 1915255000, Email: simon.walker@gentoogroup.com, URL: www.gentoogroup.com

   VI.5) Date Of Dispatch Of This Notice: 28/09/2015

ANNEX A

View any Notice Addenda

View Award Notice

UK-Sunderland: Floor coverings.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: colin.watson@gentoogroup.com
       Contact: Colin Watson
       Main Address: www.gentoogroup.com, Address of the buyer profile: www.gentoogroup.com
       NUTS Code: UKC23

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Housing

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Supply of Vinyl Flooring & Accessories
      Reference number: Not Provided

      II.1.2) Main CPV code:
         44112200 - Floor coverings.

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Supply of Vinyl Flooring & Accessories

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 373,836

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            44112200 - Floor coverings.

      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland

      Main site or place of performance:
      Sunderland


      II.2.4) Description of the procurement: Supply of Vinyl Flooring and Accessories

      II.2.5) Award criteria:
      Quality criterion - Name: Financial / Weighting: 60
      Quality criterion - Name: Technical ( Method of working ) / Weighting: 24
      Quality criterion - Name: Environmental / Weighting: 5
      Quality criterion - Name: Employment & Skills ( Work and learning clause ) / Weighting: 10
      Quality criterion - Name: Equality & Diversity / Weighting: 1

      Cost criterion - Name: Financial / Weighting: 60


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/09/2016

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Headlam Flooring
             Unit 7, Second Avenue, Team Valley Trading Estate, Gateshead, NE11 0ND, United Kingdom
             NUTS Code: UKC23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 373,836
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The closing date for receipt of tenders is 2nd November @ 16:00. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents. This contract includes Vinyl flooring, screeds and adhesives.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=219622028

   VI.4) Procedures for review

      VI.4.1) Review body
          Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: www.gentoogroup.com

      VI.4.2) Body responsible for mediation procedures
          Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: www.gentoogroup.com

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: www.gentoogroup.com

   VI.5) Date of dispatch of this notice: 21/09/2016