Sovereign Housing Association : Lift Maintenance Services

UK-Christchurch: Lift-maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Spectrum Housing Group
      Spectrum House, Grange Road, Christchurch, BH23 4GE, United Kingdom
      Email: nigel.leighton@spectrumhousing.co.uk, URL: www.spectrumhousing.co.uk
      Attn: Nigel Leighton, Group Procurement Manager

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Lift Maintenance Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UK - UNITED KINGDOM         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Lift-maintenance services. Lifts. Mechanical lifts. Parts of lifts. The Works covered by this Contract comprise of a comprehensive all-inclusive servicing and preventive maintenance contract for Spectrum Housing Group's estate which covers the South West of the UK. Additionally there are multiple properties and sites in the Reading, Leicester, Cheltenham and Gloucester areas.

At the time of publication the number of lifts in consideration: 79.

The works include, but are not limited to, the following;
— Regular and routine service visits as per service schedule.
— Provision of a 24/7 call out service for emergencies and breakdowns.
— Carrying out all adjustments, repairs and replacement of parts in accordance with the contract.
— Design work in relation to repairs and replacement parts.
— Adaption's necessary to permit the fitting of new components.
— Carrying out an LG1 Yearly inspection to each lift.
— Lubricants and cleaning materials.
— Conducting formal inspections as scheduled or requested.
— Surveys and associated works appropriate to the project.
— Cleaning of all plant and the respective machine rooms, shafts and other directly related machinery spaces.
— Site & Contract Supervision, including site visits by Qualified Technical staff, Supervisors and Managers as requested.
— Attendance at Contract Review meetings by supervisor and senior manager
— Preparation and issue of reports as detailed.
— Management of all health and safety issues, including CDM.
— Activities, designs, materials and work undertaken to meet industry regulations, formal standards and codes of practice.
— The full requirements of this project documentation as prepared and assembled by Cook and Associates.
         
      II.1.6)Common Procurement Vocabulary:
         50750000 - Lift-maintenance services.
         
         42416100 - Lifts.
         
         42416130 - Mechanical lifts.
         
         42419510 - Parts of lifts.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Works covered by this Contract comprise of a comprehensive all-inclusive servicing and preventive maintenance contract for the Spectrum Housing Group's estate which covers the South West of the UK. Additionally there are multiple properties and sites in the Reading, Leicester, Cheltenham and Gloucester areas.

At the time of publication the number of lifts in consideration: 79.

The works include, but are not limited to, the following;
— Regular and routine service visits as per service schedule.
— Provision of a 24/7 call out service for emergencies and breakdowns.
— Carrying out all adjustments, repairs and replacement of parts in accordance with the contract.
— Design work in relation to repairs and replacement parts.
— Adaption's necessary to permit the fitting of new components.
— Carrying out an LG1 Yearly inspection to each lift.
— Lubricants and cleaning materials.
— Conducting formal inspections as scheduled or requested.
— Surveys and associated works appropriate to the project.
— Cleaning of all plant and the respective machine rooms, shafts and other directly related machinery spaces.
— Site & Contract Supervision, including site visits by Qualified Technical staff, Supervisors and Managers as requested.
— Attendance at Contract Review meetings by supervisor and senior manager
— Preparation and issue of reports as detailed.
— Management of all health and safety issues, including CDM.
— Activities, designs, materials and work undertaken to meet industry regulations, formal standards and codes of practice.
— The full requirements of this project documentation as prepared and assembled by Cook and Associates.         
         Estimated value excluding VAT: 450,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As described in the Tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As described in the Tender documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As described in the Tender documentation.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As detailed within the tender documentation.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed within the tender documentation.         
         Minimum Level(s) of standards possibly required:
         As detailed within the tender documentation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed within the tender documentation.         
         Minimum Level(s) of standards possibly required:
         As detailed within the tender documentation.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 6
         
         Objective Criteria for choosing the limited number of candidates:
         As detailed within the tender documentation.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: SHG Lifts 2016      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 01/03/2016
         Time: 17:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Christchurch:-Lift-maintenance-services./88E9CK8326

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/88E9CK8326
GO-2016129-PRO-7682511 TKR-2016129-PRO-7682510
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Spectrum Housing Group
      Spectrum House, Grange Road, Christchurch, BH23 4GE, United Kingdom
      Tel. +44 7581489201

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 29/01/2016

ANNEX A