Department for Digital, Culture, Media and Sport: Ceremonial and Event Management Services

UK-London: Event services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Department for Digital, Culture, Media and Sport, United Kingdom
       100 Parliament Street, 100 Parliament Street, London, SW17 8SL, United Kingdom
       Tel. +44 2072112175, Email: commercial@dcms.gov.uk
       Contact: Margaret Christensen
       Main Address: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport, Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Ceremonial and Event Management Services            
      Reference number: 101622

      II.1.2) Main CPV code:
         79952000 - Event services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.

The programme of events include but are not limited to:
•National Service of Remembrance at the Cenotaph (Remembrance Sunday)
•State Visits to the UK by foreign Heads of State
•Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
•A number of other major royal events
•Other memorial occasions on an adhoc basis
Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 68,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            71242000 - Project and design preparation, estimation of costs.
            72224000 - Project management consultancy services.
            79421000 - Project-management services other than for construction work.
            79421100 - Project-supervision services other than for construction work.
            24955000 - Chemical toilets.
            35821000 - Flags.
            35821100 - Flagpole.
            79710000 - Security services.
            48952000 - Public address systems.
            32000000 - Radio, television, communication, telecommunication and related equipment.
            32344210 - Radio equipment.
            32344280 - Portable radios.
            34928200 - Fences.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:
• Event planning, coordination and management
• Planning of works and delivery
• Project Management
• Logistics management
• Event digital services - large screens for media broadcasting
• Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing)
• Financial management and reporting
• Reinstatement works
• Storage of temporary structures and event items
• Provision and installation of Public Address System
• Provision and deployment of portable radios
• Provision and management of Public Toilets
• Provision of stewards and support staff
• Provision of flags and flagpoles
• Provision of temporary media structures and enclosures
• Installation of event items and other temporary structures

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:Optional extension(s) up to 48 months are available under the contract in increments of 24 months

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive procedure with negotiation


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 143-352993
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 101622    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 28/09/2021

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators:
         
         Contractor (No.1)
             Arcadis (UK) Ltd, 01093549
             80 Fenchurch Street, London, EC3M 4BY, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 72,183,780
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  
                  
         Short description of the part of the contract to be subcontracted:
          Not Provided          
Section VI: Complementary information

   VI.3) Additional information: The services are in scope of Schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29.
It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations.
The Authority reserves the right to award the contract on the basis of tenders without conducting negotiations.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=663105179

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          LONDON, WC1A 2LL, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          Royal Courts of Justice
          LONDON, WC1A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 01/02/2022