Victoria and Albert Museum: Museum Standard Frames Framework

UK-London: Picture frames.
Section I: Contracting Authority
      I.1) Name and addresses
             Victoria and Albert Museum, United Kingdom
             Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
             Tel. +44 2079422921, Email: procurement@vam.ac.uk
             Main Address: https://www.delta-esourcing.com/tenders/UK-UK-London:-Picture-frames./7T26E33QCM
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Picture-frames./7T26E33QCM
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/7T26E33QCM to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Museum Standard Frames Framework       
      Reference Number: VA/CON/73/19
      II.1.2) Main CPV Code:
      39298200 - Picture frames.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames.       
      II.1.5) Estimated total value:
      Value excluding VAT: 145,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Museum Standard Frames       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      44142000 - Frames.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames. Suppliers are required to have previous experience in this specialist field and will be expected to provide frames to museum standard requirements as per the specification in the Tenderbox. This can be found here: https://www.delta-esourcing.com/tenders/UK-UK-London:-Picture-frames./7T26E33QCM
The V&A’s objectives are to obtain best value for money, comply with legislation and arrive at a way of working that is beneficial and transparent for the V&A and the framing company alike. The period of the framework agreement will be not less than 3 years with an option to extend for a further 1 year. The anticipated quantity per year is approximately 100 frames but could be as many as 200 frames. However, the impact of new V&A galleries on the framing stock is as yet unquantifiable.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 90,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The period of the framework will be not less than 3 years with the option to extend for a further 1 year. Renewal will be considered as the contract approaches its expiry date.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7T26E33QCM       
II.2) Description Lot No. 2
      
      II.2.1) Title: Museum Bespoke Frames       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      44142000 - Frames.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum bespoke frames. Suppliers are required to have previous experience in this specialist field and will be expected to provide frames to museum specifications. The V&A’s objectives are to obtain best value for money, comply with legislation and arrive at a way of working that is beneficial and transparent for the V&A and the framing company alike. The period of the framework agreement will be not less than 3 years with an option to extend for a further 1 year. Bespoke frames will be required for specific displays and exhibitions. The anticipated quantity of bespoke frames per year is unquantifiable at this time.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 55,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The period of the framework agreement will be not less than 3 years with an option to extend for a further 1 year. Renewal wil be considered as the contract approaches its expiry date.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 6           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 01/04/2020 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 01/04/2020
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Every 4 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Picture-frames./7T26E33QCM

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7T26E33QCM
   VI.4) Procedures for review
   VI.4.1) Review body:
             Victoria and Abert Museum
       Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/03/2020

Annex A