Gatwick Airport Limited: HR System and Payroll Services

UK-Gatwick: Time accounting or human resources software package.
Section I: Contracting Authority
      I.1) Name and addresses
             Gatwick Airport Limited
             5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
             Email: steven.firth@gatwickairport.com
             Contact: Steven Firth
             Main Address: www.gatwickairport.com, Address of the buyer profile: https://www.delta-esourcing.com/delta/mainMenu.html
             NUTS Code: UKJ24
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Time-accounting-or-human-resources-software-package./7H35T67665
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided

      I.6) Main activity:
            Airport-related activities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: HR System and Payroll Services       
      Reference Number: 13538
      II.1.2) Main CPV Code:
      48450000 - Time accounting or human resources software package.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: HR System and Payroll Services

GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time & Attendance, Talent & Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage & Creation. The system must be customisable by GAL and be mobile compatible.

Outsource payroll services.

In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c2,800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
   
      
      II.2.2) Additional CPV codes:
      79631000 - Personnel and payroll services.
      
      II.2.3) Place of performance:
      UKJ24 West Sussex
      
      II.2.4) Description of procurement: HR System and Payroll Services
GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time & Attendance, Talent & Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage & Creation. The system must be customisable by GAL and be mobile compatible.
Outsource payroll services
In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c2,800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2017 / End:       
      This contract is subject to renewal: Yes       
      Description of renewals: a period or periods not exceeding 24 months
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 4
             
      Objective criteria for choosing the limited number of cadidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
   


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.4) Objective rules and criteria for participation
            Not Provided      
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      III.1.6) Deposits and guarantees required:
       Not Provided   
      III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
       Not Provided   
      III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
       Not Provided      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
   
Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure:   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/06/2016 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Time-accounting-or-human-resources-software-package./7H35T67665

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7H35T67665
   VI.4) Procedures for review
   VI.4.1) Review body:
             Gatwick Airport Limited
       5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
       Tel. +44 1293503286, Email: steven.firth@gatwickairport.com
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Gatwick Airport Limited
       5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
       Tel. +44 1293503286
   VI.5) Date Of Dispatch Of This Notice: 07/06/2016

Annex A