University of Leicester is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | LUV00689 - Timetabling and Room Booking System |
Notice type: | Contract Notice |
Authority: | University of Leicester |
Nature of contract: | Services |
Procedure: | Competitive Dialogue |
Short Description: | The University of Leicester is seeking expressions of interest from suppliers to participate in a Competitive dialogue procedure to provide a Timetabling and Room Booking System. The University wishes to engage suppliers with previous experience within the Higher Education Sector, to procure a Timetabling and Room Booking System to support all students with timetabled and non-timetabled activities. The preference for the University is that the solution offered would be SAAS/ Cloud based, but will consider on-prem solutions. If shortlisted options will be discussed further with suppliers. An indicative timeline of the tender process can be found within the published tender documentation. |
Published: | 14/02/2017 13:53 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
University of Leicester
Procurement Unit,, University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452, Email: naomi.nortey@le.ac.uk
Contact: Naomi Nortey
Main Address: http://www2.le.ac.uk/offices/purchasing, Address of the buyer profile: http://www2.le.ac.uk/offices/purchasing
NUTS Code: UKF
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Scheduling-software-package./78H63XDT78
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: LUV00689 - Timetabling and Room Booking System
Reference Number: LUV00689
II.1.2) Main CPV Code:
48332000 - Scheduling software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The University of Leicester is seeking expressions of interest from suppliers to participate in a Competitive dialogue procedure to provide a Timetabling and Room Booking System.
The University wishes to engage suppliers with previous experience within the Higher Education Sector, to procure a Timetabling and Room Booking System to support all students with timetabled and non-timetabled activities.
The preference for the University is that the solution offered would be SAAS/ Cloud based, but will consider on-prem solutions. If shortlisted options will be discussed further with suppliers.
An indicative timeline of the tender process can be found within the published tender documentation.
II.1.5) Estimated total value:
Value excluding VAT: Not Provided
Currency: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
48000000 - Software package and information systems.
30199790 - Timetables.
72212332 - Scheduling software development services.
72212190 - Educational software development services.
II.2.3) Place of performance:
UKF EAST MIDLANDS (ENGLAND)
II.2.4) Description of procurement: Detailed within tender documentation
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 72
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates: Selection criteria specified within tender documentation.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description COMPETITIVE_DIALOGUE
IV.1.1) Type of procedure:Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 20/03/2017 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 25/04/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
As this is a Competitive Dialogue procedure the dates shown within IV.2.2) Time limit for receipt of tenders or requests to participate are a best estimate at the time of despatch of the notice.
As this is a Competitive Dialogue procedure the dates shown within IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates a best estimate at the time of despatch of the notice.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Scheduling-software-package./78H63XDT78
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/78H63XDT78
VI.4) Procedures for review
VI.4.1) Review body:
University of Leicester
University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452
VI.4.2) Body responsible for mediation procedures:
See below
Leicester, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, this contracting authority will incorporate a minimum of 10 calendar day standstill period starting from the day information on the award of the contract is communicated to tenderers.The Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the lodging of appeals may be obtained:
University of Leicester
University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452
VI.5) Date Of Dispatch Of This Notice: 14/02/2017
Annex A
View any Notice Addenda
UK-Leicester: Scheduling software package.
Section I: Contracting authority/entity (as stated in the original notice)
I.1) Name and addresses
University of Leicester
Procurement Unit,, University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452, Email: naomi.nortey@le.ac.uk
Contact: Naomi Nortey
Main Address: http://www2.le.ac.uk/offices/purchasing, Address of the buyer profile: http://www2.le.ac.uk/offices/purchasing
NUTS Code: UKF
Section II: Object (as stated in the original notice)
II.1) Scope of the procurement
II.1.1) Title: LUV00689 - Timetabling and Room Booking System Reference number: LUV00689
II.1.2) Main CPV code:
48332000 - Scheduling software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short Description: The University of Leicester is seeking expressions of interest from suppliers to participate in a Competitive dialogue procedure to provide a Timetabling and Room Booking System.
The University wishes to engage suppliers with previous experience within the Higher Education Sector, to procure a Timetabling and Room Booking System to support all students with timetabled and non-timetabled activities.
The preference for the University is that the solution offered would be SAAS/ Cloud based, but will consider on-prem solutions. If shortlisted options will be discussed further with suppliers.
An indicative timeline of the tender process can be found within the published tender documentation.
Section VI: Complementary information
V1.5) Date of dispatch of this notice: 16/02/2017
VI.6) Original notice reference:
Notice Reference: 2017 - 199311
Notice number in OJ S: Not Provided
Date of dispatch of the original notice: 16/02/2017
Section VII: Changes
VII.1) Information to be changed or added
VII.1.1) Reason for change: Modification of original information submitted by the contracting authority
VII.1.2) Text to be corrected in original notice No: 1
Section Number: VI.3
Lot No: Not provided
Place of text to be modified: VI.3
Instead of: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Scheduling-software-package./78H63XDT78
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/78H63XDT78
Read: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Scheduling-software-package./78H63XDT78
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/H3C68YCNKW
VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
As this is a Competitive Dialogue procedure the dates shown within IV.2.2) Time limit for receipt of tenders or requests to participate are a best estimate at the time of despatch of the notice.
As this is a Competitive Dialogue procedure the dates shown within IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates a best estimate at the time of despatch of the notice.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=240264563
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
University of Leicester
Procurement Unit,, University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452, Email: naomi.nortey@le.ac.uk
Contact: Naomi Nortey
Main Address: http://www2.le.ac.uk/offices/purchasing, Address of the buyer profile: http://www2.le.ac.uk/offices/purchasing
NUTS Code: UKF
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Education
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: LUV00689 - Timetabling and Room Booking System
Reference number: LUV00689
II.1.2) Main CPV code:
48332000 - Scheduling software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The University of Leicester is seeking expressions of interest from suppliers to participate in a Competitive dialogue procedure to provide a Timetabling and Room Booking System.
The University wishes to engage suppliers with previous experience within the Higher Education Sector, to procure a Timetabling and Room Booking System to support all students with timetabled and non-timetabled activities.
The preference for the University is that the solution offered would be SAAS/ Cloud based, but will consider on-prem solutions. If shortlisted options will be discussed further with suppliers.
An indicative timeline of the tender process can be found within the published tender documentation.
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 400,000
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
48000000 - Software package and information systems.
30199790 - Timetables.
72212332 - Scheduling software development services.
72212190 - Educational software development services.
II.2.3) Place of performance
Nuts code:
UKF - EAST MIDLANDS (ENGLAND)
Main site or place of performance:
EAST MIDLANDS (ENGLAND)
II.2.4) Description of the procurement: Detailed within tender documentation
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Competitive Dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2017/S 33-59679
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: LUV00689
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 01/11/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Scientia Ltd
CPC 1 Capital Park, Fulbourn, Cambridge, CB21 5XE, United Kingdom
Tel. +44 1223884949
Internet address: https://www.scientia.com/
NUTS Code: UKH12
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 399,699
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
As this is a Competitive Dialogue procedure the dates shown within IV.2.2) Time limit for receipt of tenders or requests to participate are a best estimate at the time of despatch of the notice.
As this is a Competitive Dialogue procedure the dates shown within IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates a best estimate at the time of despatch of the notice.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=288538268
VI.4) Procedures for review
VI.4.1) Review body
University of Leicester
University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452
VI.4.2) Body responsible for mediation procedures
See below
Leicester, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, this contracting authority will incorporate a minimum of 10 calendar day standstill period starting from the day information on the award of the contract is communicated to tenderers.The Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
University of Leicester
University Road, Leicester, LE1 7RH, United Kingdom
Tel. +44 1162522452
VI.5) Date of dispatch of this notice: 17/11/2017