The Wheatley Housing Group Ltd: The Provision of a Salary Sacrifice Benefits Scheme

UK-Glasgow: Benefit services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Wheatley Housing Group Limited
      Granite House, 177 Trongate, Glasgow, G1 5HF, United Kingdom
      Tel. +44 1412746338, URL: www.gha.org.uk
      Contact: Lesley McLean, Senior Procurement Advisor, Attn: Lesley McLean, Senior Procurement Advisor
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: The Provision of a Salary Sacrifice Benefits Scheme
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKM34 - Glasgow City         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators

         Duration of the framework agreement:
            Duration in year(s): 4             
         Justification for a framework agreement the duration of which exceeds four years:
         A single provider is envisaged for Lots 1, 2 and 3. Lot 4 will be subject to mini competition as and when the need arises, therefore there may be multiple providers for the salry sacrifice schemes being offered under this Lot.
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 500,000 and 1,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Benefit services. Child daycare services. Bicycles. Computer related equipment. The Wheatley Housing Group Limited has a requirement for a salary sacrifice benefits scheme which shall include the following:,
Lot 1 - Childcare Voucher Scheme
Lot 2 - Cycle to Work Scheme
Lot 3 - Home Computing, Mobile Device and Mobile Phone Scheme
Lot 4 - Miscellaneous Salary Sacrifice Scheme eg employee travel, smart parking, green car etc

A single provider is envisaged for Lots 1, 2 and 3. Lot 4 will be subject to mini competition as and when the need arises, therefore there may be multiple providers for the salary sacrifice schemes being offered under this particular Lot.
         
      II.1.6)Common Procurement Vocabulary:
         75310000 - Benefit services.
         
         85312110 - Child daycare services.
         
         34430000 - Bicycles.
         
         30230000 - Computer related equipment.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: All lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The estimated value of this contract (all Lots) over the 4 year term is between 500,000 and 1,000,000 GBP      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Childcare Voucher Scheme

      1)Short Description:      
      The WHG is seeking to appoint a service provider for the provision of a childcare voucher ‘salary sacrifice’ scheme which will be made available to all employees who are eligible to participate in the scheme.

Under this scheme employees may opt to receive part of their taxable income in the form of childcare vouchers which can then be redeemable against their childcare provider.

The childcare voucher scheme offered must be acceptable to a wide range of nurseries and child carers and the vouchers should be available in either electronic or paper format. It would be highly desirable if the service provider was a member of the childcare voucher providers association.

      2)Common Procurement Vocabulary:
         75310000 - Benefit services.
                  85312100 - Daycare services.
         
      3)Quantity Or Scope:      
      The estimated value of all Lots being tendered is between 500,000 and 1,000,000 GBP               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Cycle to Work Scheme

      1)Short Description:      
      The scheme will operate via a salary sacrifice which means that the payment for the bicycle by the employee will be by way of deductions from gross pay over a 12 month period

In order to achieve this, the WHG will purchase cycles and associated equipment from a recognised service provider and will then loan them to employees as a tax free benefit provided that the employee uses it for a qualifying journey ie journeys made between the employees home and workplace or between one workplace and another.

The successful service provider will be expected to provide cycles and associated equipment (which meet current safety standards) directly to our employees or by means of vouchers which are redeemable across Scotland.

      2)Common Procurement Vocabulary:
         75310000 - Benefit services.
                  34430000 - Bicycles.
         
      3)Quantity Or Scope:      
      The estimated value of all Lots being tendered is between 500,000 and 1,000,000 GBP               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Home Computing, Mobile Device and Mobile Phone Scheme

      1)Short Description:      
      Increased pay and promotion opportunities are limited in the current climate and workforce numbers are reducing. Improving the skills of our workforce and offering benefits which are of value are very important to the WHG. Accessible ICT equipment and skills are increasingly important for social inclusion.

The equipment being offered under the proposed scheme must be able to provide value for money and enable the employee to choose packages from a range of products at competitive prices.

      2)Common Procurement Vocabulary:
         75310000 - Benefit services.
                  30230000 - Computer related equipment.
         
      3)Quantity Or Scope:      
      The estimated value of all Lots being tendered is between 500,000 and 1,000,000               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Miscellaneous Salary Sacrifice Scheme eg employee travel, smart parking, green car

      1)Short Description:      
      The Wheatley Housing Group may consider future salary sacrifice schemes. Service providers are requested to provide details on further schemes available.

Service providers are advised that any requirements detailed under Lot 4 shall be operated under the framework agreement by means of conducting a mini-competition for the specific required service. Should a requirement for any miscellaneous salary sacrifice scheme be identified, the WHG shall prepare and conduct a mini – competition document which will be issued to all providers who have been accepted onto the framework for this particular Lot.

      2)Common Procurement Vocabulary:
         75310000 - Benefit services.
         
      3)Quantity Or Scope:      
      The estimated value of all Lots being tendered is between 500,000 and 1,000,000 GBP               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: C505      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 26/08/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Date: 26/08/2013
         Time: 12:00


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 48 MONTHS
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Benefit-services./763D8NX6M7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/763D8NX6M7
GO-2013717-PRO-4962513 TKR-2013717-PRO-4962512
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 17/07/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      The Glasgow Housing Association Limited
      Granite House, 177 Trongate, Glasgow, G1 5HF, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         2: Contracting Authority
      Cube Housing Association
      McCafferty House, 71 Firhill Road, Glasgow, G20 7BE, United Kingdom