London Boroughs of Richmond and Wandsworth: Finance Transactional Services

UK-London: Accounting services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wandsworth Borough Council
      Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088716742, Email: pcarlisle@wandsworth.gov.uk, URL: www.wandsworth.gov.uk
      Contact: Central Procurement Team, Attn: Paul Carlisle
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting-services./7472K8WNHZ
      Electronic Submission URL: https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting-services./7472K8WNHZ

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Finance Transactional Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 9

         Region Codes: UKI11 - Inner London - West         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Accounting services. Sales and purchases recording services. Tax-return preparation services. Compilation of financial statements services. Financial systems software development services. Printing and delivery services. Supporting services for the government. Wandsworth Borough Council is seeking to appoint a contractor for the provision of finance-related transactional services (the Main Contract) together with a linked framework agreement. The core services to be covered by the Main Contract : accounts payable services, accounts receivable and income management services, purchase to pay services, provision of reconciliations, accounting, budgeting and forecasting services, the provision of and support for a financial management system (including income management system), associated specialist services (including but not limited to data extracts and a cashiers service),and the provision of related professional advice, support and assistance to the Council for relationship management with some of the Council’s other financial contractors. The following additional non-core services may be required by Wandsworth Borough Council during the contract period, at their absolute discretion, and as such the additional services are not guaranteed. These services include but are not limited to bulk printing and mailing services.The Main Contract will be for a duration of six years, with the option to extend by a period or periods of up to 4 years (total maximum contract period of 10 years). It is anticipated that the Main Contract will commence in October 2016. In addition to the Main Contract (as a secondary element) the Council also wishes to enable other local authorities to benefit from this procurement and as such the Council is intending to set up a framework agreement through which other local authorities in the London area (Participating Authorities) may call off. A full list of the Participating Authorities is set out at annex A. The following Participating Bodies have expressed particular interest in benefiting from the framework agreement: London Borough of Camden, London Borough of Hackney, London Borough of Islington, London Borough of Richmond upon Thames. The Council is acting as a central purchasing body through which the Participating Bodies may wish to procure substantially similar services to those included in the main contract under a separate call off agreement. There is no obligation on the Participating Authorities to participate and the Council gives no guarantee or warranty as to the nature or volume of the services, if any, to be called off or the number of Participating Authorities taking part. However it is intended that the Participating Authorities should be able to rely on this procurement to purchase such services without the need for any further procurement process. The duration of the individual call off contracts will not necessarily be limited to the four year term but the term will be governed by the subject matter of the call off contract concerned. The material terms of the call off shall be the same as for the main contract subject to the right to make specific amendments in respect of an individual call off.The information required by II.1.4 in relation to the framework agreement is as follows: This is a Framework Agreement with a single operator and would be for a term of four years. The estimated value of purchases for the contracts called off under this framework agreement is GBP 504 000 000.
         
      II.1.6)Common Procurement Vocabulary:
         79211000 - Accounting services.
         
         79211120 - Sales and purchases recording services.
         
         79222000 - Tax-return preparation services.
         
         79211200 - Compilation of financial statements services.
         
         72212442 - Financial systems software development services.
         
         79823000 - Printing and delivery services.
         
         75130000 - Supporting services for the government.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The estimated total value of Wandsworth Borough Council’s contract (including the core and non core services only) for the entire possible ten year contract period is between GBP 6 000 000 and GBP 18 000 000.The total estimated value including the framework agreement is GBP 522 000 000.                  
         Estimated value excluding VAT:
         Range between: 6,000,000 and 18,000,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: Wandsworth Borough Council's contract will have a duration of six years, with the option (at the Council’s discretion) to extend by a period or periods of up to 4 years.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 72 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 120 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As set out in the invitation documentation and the pre-qualification questionnaire
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As set out in the invitation documentation and the pre-qualification questionnaire
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As set out in pre-qualification questionnaire
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As set out in the invitation documentation      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      as set out in pre-qualification questionnaire      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         as set out in pre-qualification questionnaire
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         as set out in pre-qualification questionnaire      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Competitive Dialogue
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 6
         
         Objective Criteria for choosing the limited number of candidates:
         as set out in pre-qualification questionnaire      
      IV.1.3)Reduction of the number of operators during the negotiation or dialogue: Yes    
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Prior information notice
            Notice number in OJEU: 2014/S 178 - 314723 of 12/09/2014
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 16/02/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting-services./7472K8WNHZ

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7472K8WNHZ
GO-2015116-PRO-6295800 TKR-2015116-PRO-6295799
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      High Court
      Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 20794760000

      VI.4.2)Lodging of appeals: In accordance with Regulations 32 and 32A (Information about contract award procedures and the application of the standstill period prior to contract award) and Part 9 (Applications to the Court) of the Public Contracts Regulations 2006.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 16/01/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      London Borough of Barking and Dagenham
      Civic Centre, Rainham Road North, Dagenham, RM10 7BN, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         2: Contracting Authority
      London Borough of Bexley
      Civic Offices, Broadway, Bexleyheath, DA6 7LB, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         3: Contracting Authority
      London Borough of Brent
      Brent Civic Centre, Engineer’s Way, Wembley, HA9 0FJ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         4: Contracting Authority
      London Borough of Bromley
      Civic Centre, Stockwell Close, Bromley, BR1 3UH, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         5: Contracting Authority
      London Borough of Camden
      Town Hall, Judd Street, London, WC1H 9JE, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         6: Contracting Authority
      City of London
      Guildhall, London, EC2P 2EJ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         7: Contracting Authority
      London Borough of Croydon
      Bernard Weatherill House, 8 Mint Walk, Croydon, CR0 1EA, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         8: Contracting Authority
      London Borough of Ealing
      Perceval House, 14/16 Uxbridge Road, London, W5 2HL, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         9: Contracting Authority
      London Borough of Enfield
      Civic Centre, Silver Street, Enfield, EN1 3XA, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         10: Contracting Authority
      Royal Borough of Greenwich
      Town Hall, Wellington Street, London, SE18 6PW, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         11: Contracting Authority
      London Borough of Hackney
      Town Hall, Mare Street, London, E8 1EA, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         12: Contracting Authority
      London Borough of Haringey
      Civic Centre, High Road, Wood Green, London, N22 8LE, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         13: Contracting Authority
      London Borough of Harrow
      Civic Centre, Station Road, Harro, HA1 2XY, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         14: Contracting Authority
      London Borough of Havering
      Town Hall, Main Road, Romford, RM1 3BD, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         15: Contracting Authority
      London Borough of Hillingdon
      Civic Centre, High Street, Uxbridge, UB8 1UW, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         16: Contracting Authority
      London Borough of Hounslow
      Civic Centre, Lampton Road, Hounslow, TW3 4DN, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         17: Contracting Authority
      London Borough of Islington
      Town Hall, Upper Street, London, N1 2UD, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         18: Contracting Authority
      Royal Borough of Kingston upon Thames
      Guildhall, High Street, Kingston upon Thames, KT1 1EU, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         19: Contracting Authority
      London Borough of Lambeth
      Town Hall, Brixton Hill, Lambeth, London, SW2 1RW, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         20: Contracting Authority
      London Borough of Lewisham
      Town Hall, Catford, London, SE6 4RU, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         21: Contracting Authority
      London Borough of Merton
      Civic Centre, London Road, Morden, SM4 5DX, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         22: Contracting Authority
      London Borough of Newham
      Newham Dockside, 1000 Dockside Road, London, E16 2QU, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         23: Contracting Authority
      London Borough of Redbridge
      Town Hall, High Road, Ilford, IG1 1DD, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         24: Contracting Authority
      London Borough of Richmond upon Thames
      Civic Centre, York Street, Twickenham, TW1 3BZ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         25: Contracting Authority
      London Borough of Southwark
      160 Tooley Street, London, SE1 2QH, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         26: Contracting Authority
      London Borough of Sutton
      Civic Offices, St. Nicholas Way, Sutton, SM1 1EA, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         27: Contracting Authority
      London Borough of Tower Hamlets
      Mulberry Place, 5 Clove Crescent, London, E14 2BG, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         28: Contracting Authority
      London Borough of Waltham Forest
      Town Hall, Forest Road, London, E17 4JF, United Kingdom